Viktoriia Baranovska
London
Summary
Highly organised and proactive professional with experience supporting senior leaders within Bupa’s Clinical and Quality teams. Experienced in managing multiple senior leadership diaries, coordinating complex schedules, organising interviews and meetings, producing professional meeting minutes, and supporting high-profile projects and events. Trusted to provide executive-level administrative support in a fast-paced healthcare environment while maintaining exceptional attention to detail and confidentiality. Seeking an Executive Personal Assistant role where I can further develop my career while supporting senior leaders within a dynamic and fast-paced organisation.
Overview
3
3
Languages
5
5
years of post-secondary education
8
8
years of professional experience
Work history
Clinical Team Administrator
Bupa
London
2025.09 - 2026.07
- Acted as Personal Assistant to the Clinical Director, managing a complex and constantly evolving diary while coordinating priorities across multiple stakeholders.
- Coordinated diaries for an additional four senior leaders, balancing multiple priorities and ensuring efficient scheduling.
- Provided high-level administrative and executive support to senior clinical and operational leaders within Bupa.
- Coordinated internal communications, prioritising and distributing high volumes of information across multiple stakeholders.
- Organised governance, quality, and project meetings, including agenda preparation, minute-taking, and action tracking.
- Coordinated recruitment interviews, managing candidate schedules and logistics to ensure smooth interview processes.
- Organised internal events including CPD Roadshows, LP Away Days, and leadership meetings, coordinating logistics for gatherings of 10 to 300 attendees to facilitate effective collaboration.
- Maintained confidential documentation, ensuring compliance with governance standards and safeguarding sensitive information.
- Supported finance administration, invoice queries and supplier management.
Administrator
Bupa Health and Dental Centre
Canary Wharf
2022.07 - 2025.09
- Delivered comprehensive administrative support within a busy healthcare environment, ensuring the smooth day-to-day running of the clinic.
- Managed complex appointment scheduling and coordinated clinicians’ diaries to maximise operational efficiency.
- Liaised with patients, insurers, and multidisciplinary teams to resolve queries, enhancing customer experience and satisfaction.
- Supported managers with reporting, diary coordination, and correspondence, streamlining administrative processes.
- Balanced multiple priorities in fast-paced environment, ensuring high accuracy and professionalism in all tasks.
- Organised internal team meetings, engagement events and regional health promotion initiatives.
Assistant Manager
Gym “Your Trainer”
Kyiv
2018.03 - 2022.02
- Managed staff rotas, payroll administration and monthly compensation for eight employees, ensuring timely and accurate payment.
- Supported the day-to-day management of a busy fitness centre, ensuring efficient business operations and excellent customer service.
- Coordinated schedules, meetings and operational planning to enhance overall business performance.
- Assisted with budgeting, payment reconciliation and financial administration.
- Organised events, corporate trips, social activities and regional health promotion initiatives, fostering team engagement and community involvement.
Education
Master’s Degree - International Economics
Kyiv National University of Trade and Economics
Ukraine 2016.09 - 2021.12
Skills
- Complex Diary Management
- Executive & Personal Assistant Support
- Stakeholder & Cross-Team Coordination
- Event Coordination
- Minute Taking
- Financial administration
- Time Management & Prioritisation
- Microsoft Office Suite
Languages
English
Fluent
Ukrainian
Native
Russian
Native
Timeline
Clinical Team Administrator
Bupa
2025.09 - 2026.07
Administrator
Bupa Health and Dental Centre
2022.07 - 2025.09
Assistant Manager
Gym “Your Trainer”
2018.03 - 2022.02
Master’s Degree - International Economics
Kyiv National University of Trade and Economics
2016.09 - 2021.12