Summary
Overview
Work history
Education
Skills
Training
PERSONAL DETAILS
Affiliations
References
Timeline
Generic

Kelly MacLeod

Cambus,Clackmannanshire

Summary

Highly skilled professional with exceptional organisational skills and advanced multitasking talents. Demonstrates sensitivity and discretion in all tasks, complemented by strong event management and complex diary management capabilities. An engaging motivator with a focus on achieving excellence in every endeavour, seeking to leverage these competencies towards impactful career growth. Ready to apply 20+ years of experience to challenging new role with room for advancement.

Overview

32
32
years of professional experience
5
5
years of post-secondary education

Work history

Executive Assistant/PA/Senior Administrator

Robertson Group
Stirling
06.2016 - 09.2025
  • Initially employed as Senior Administrator but within my first week was asked to become PA for the Finance Director (won FD of the year in 2019). Supported board members at all levels and continue to do so with my main role now supporting Sir William Robertson (Executive Chairman), Non Executive Deputy Chairman and CEO of the family office (Newlands), which oversees Robertson Groups portfolio of individual operating businesses.
  • Full understanding of shareholder aspirations and reserved shareholder matters.
  • Acting as gatekeeper for the Chairman on a daily basis.
  • All personal and business duties for the Executive Chairman including family holidays/insurances for properties/charter flights etc
  • Handling confidential documents securely maintaining privacy and trustworthiness within the company.
  • Liaising with other departments to maintain smooth flow of information across the organisation.
  • Training junior staff members, boosting overall team productivity in administration tasks.
  • Facilitating efficient office operations by managing correspondence, filing systems and organisational procedures.
  • Taking minutes during meetings accurately preserving crucial details for future reference.
  • Maintaining an up-to-date database ensuring easy retrieval of information when required.
  • Streamlining administrative processes to increase efficiency at work.
  • Assisting in decision-making processes by conducting comprehensive research.
  • Enhancing communication between departments by arranging and coordinating meetings and conferences.
  • Managing complex travel arrangements to ensure seamless business trips for Chairman.
  • Scheduling meetings, conferences and appointments.
  • Coordinating events by managing budget, logistics and event support.
  • Drafting documents and reports for management review.
  • Partnering with management to implement processes and complete special projects.
  • Expense reconciliation with matching receipts.
  • Preparing professional business correspondence on behalf of senior staff and organisation.

Personal Assistant and Administrator

Royal Philips Electronics - Philips Healthcare
Stirling
08.2006 - 06.2016
  • Personal Assistant to Northern UK District General Manager, providing administration support to his Management Team.
  • Delivering administrative, organisational and logistical support to the General Manager and to his District Service Operations, Account and Project Managers.
  • Assisted in enhancing the efficiency of the team by building customer and contractor PA relationships whilst being first point of contact for such.
  • Scheduled appointments and conference calls coordinated seamlessly across different time zones.
  • Provided personal assistance to General Manager whilst travelling overseas on business trips.
  • Worked closely with HR department for recruitment activities, streamlined hiring process.
  • Conformed letters, emails and forms to office standards and corrected colleagues' work.
  • Managed and prioritised internal and external demands on the General Manager and his Management Team
  • Set up reporting dashboards on the company CRM system for the management team
  • Regular review with the General Manager of key activities, assisting with prioritisation of workload and reporting back when necessary
  • Preparation of monthly order tracking reports for the General Manager and ensuring accuracy of data from the team based on the company CRM system
  • One of two national trainers on the company CRM system
  • Liaised daily with internal departments to arrange senior management meetings
  • Contact with customers and the international departments, arranging key business meetings for the General Manager and providing background briefings
  • Control and reporting of the £20,000 District sponsorship budget
  • Assisting with induction and training of new employees
  • Organising team building events to drive employee engagement
  • Accuracy and attention to detail, particularly in the management of diary and emails
  • Proficient at MS Office and knowledge of Visio
  • Excellent communication skills, confidently liaising with senior managers across Philips
  • Good understanding of General Manager responsibilities

Temporary Administration & Technical Support Assistant

Diageo
Alloa, Clackmannanshire
10.2004 - 08.2006
  • This was a temporary contract and my duties included creating and maintaining product databases, ordering and logging of new alcohol based drinks using a barcode system and providing various reports for use in the quality control laboratories.
  • Enhanced office efficiency by organising files and documentation.
  • Maintained office cleanliness; fostered a tidy and productive work environment.
  • Dealt with correspondence, ensuring clear and effective communication throughout the organisation.
  • Assisted colleagues with day-to-day tasks, promoting a collaborative work environment.
  • Entered data accurately into company systems; maintained up-to-date records.
  • Handled sensitive information discreetly; upheld company confidentiality policies.
  • Learned new technologies quickly to maintain prompt, helpful administrative support.

Programme Development Assistant

Clackmannanshire Council
Alloa, Clackmannanshire
05.1993 - 10.2004
  • Joined as a Youth Trainee, I progressed and carried out numerous job roles, including:
  • Assisting in the programming, organising and delivery of a wide range of activities within Clackmannanshire, including website updates, general administration, database management, organising staff cover and assisting with risk assessment duties. My role involved daily liaison with internal colleagues and general public. Supervision of event staff.
  • Co-ordinated and implemented a year-long programme of public events whilst ensuring that all initiatives were within budget. Organisation of all events including equipment hire, tutors, artists and liaising with community and voluntary groups. Supervision of up to 30 staff at events. Ensured marketing & publicity material was distributed within a realistic time frame.
  • Carried out general administration work for Clackmannanshire Sports Council. Received and input all entries into computerised system for Alloa Half Marathon both prior to the event and on the day, producing a full final results service.
  • Processed & authorised all school transport requirements directly with external contractors for both mainstream and special educational needs children. Management of School escorts.
  • Duties included filing, faxing, photocopying, preparation & issuing of accounts, cash handling. Operated a computerised booking service for all facilities/classes within Clackmannanshire. Managing budgets/reporting and supervision of 2 Booking Office Administrators.
  • Millennium Co-ordinator
  • Sports Council Secretary
  • School Transport Co-ordinator
  • Booking Office Receptionist

Education

Alloa Academy
Alloa, Clackmannanshire
08.1988 - 06.1993

Skills

  • Exceptional organisational skills
  • Sensitivity and discretion
  • Advanced multitasking talents
  • Engaging motivator
  • Event management
  • Complex diary management
  • Calm under pressure
  • Problem-solving
  • Communication skills
  • Office 365
  • Observant and focused
  • Prioritisation expertise
  • Executive support

Training

Throughout my career I have attended various training courses including Event Organisation/Stress Management/Performance Management to name a few.

PERSONAL DETAILS

  • Nationality: British
  • Driving Licence: Full, Clean

Affiliations

  • Walking, holidays, meals out and socialising with friends and family

References

References available upon request.

Timeline

Executive Assistant/PA/Senior Administrator

Robertson Group
06.2016 - 09.2025

Personal Assistant and Administrator

Royal Philips Electronics - Philips Healthcare
08.2006 - 06.2016

Temporary Administration & Technical Support Assistant

Diageo
10.2004 - 08.2006

Programme Development Assistant

Clackmannanshire Council
05.1993 - 10.2004

Alloa Academy
08.1988 - 06.1993

Similar Profiles

Create profile
Kelly MacLeod