Ruth Bartholomew
Nairobi
Summary
Versatile administrative professional with experience supporting senior executives and coordinating warehouse operations in fast-paced, high-pressure environments. Background as an Executive Assistant providing high-level support to senior leadership, including complex calendar management, travel coordination, confidential communications, and preparation of executive documentation. Combined with hands-on experience as a Warehouse Administrator supporting logistics coordination, inventory administration, and sock control, including monitoring stock levels, assisting with reconciliations, and maintaining accurate system records. Proficient in business systems including SAP, Concur, and Coupa, with strong skills in data management, reporting, and operational coordination. Recognised for strong attention to detail, reliability, and the ability to prioritise multiple tasks while supporting both operational teams and senior stakeholders.
Overview
12
12
years of professional experience
2015
2015
years of post-secondary education
1
1
Certification
Work history
Warehouse Logistics Administrator
Brakes Sysco
Reading, United Kingdom
2024.08 - 2026.01
- Achieved 99.8% inventory accuracy while processing over 150+ orders per 8-hour shift.
- Improved stock rotation efficiency, reducing picking errors by 12%.
- Maintained 100% accuracy for 1,250+ orders processed per week.
- Supported utilisation of SAP for bulk stock intake, inventory tracking, and transaction processing.
- Facilitated invoice processing, ensuring accurate charges to customers through sorting, verifying, and inputting information.
- Processed 15,000+ units daily with 99.7% accuracy during peak season, reducing penalties.
- Participated in implementing process improvements formulating Excel spreadsheets with assistance of Stock control team to enhance operational efficiency for administrative team and managerial records.
- Assisted in training and supported new team members, fostering collaborative and productive work culture.
Executive Assistant
PG Assist - Procter & Gamble
Reading, United Kingdom
2023.02 - 2024.07
- Provided high-level executive support to senior directors, acting as strategic partner to optimize leadership efficiency and daily operations.
- Managed complex, multi-time zone calendars, coordinating high-priority meetings and resolving scheduling conflicts across international stakeholders.
- Acted as primary point of contact for internal and external communications, managing inbox correspondence, screening calls, and drafting responses on behalf of senior leadership.
- Coordinated comprehensive domestic and international travel arrangements including flights, accommodation, visas, and detailed itineraries.
- Prepared board-level presentations, reports, agendas, and briefing packs; recorded meeting minutes and tracked follow-up actions.
- Processed expense reports, invoices, and reconciliations using Concur , ensuring compliance with corporate policies and accurate financial documentation.
- Maintained strict confidentiality when handling sensitive corporate information, communications, and executive documentation.
- Supported strategic initiatives and special projects by conducting research, tracking deliverables, and ensuring deadlines were met.
- Utilized Microsoft Office Suite (Word, Excel, PowerPoint), SAP Concur , and virtual collaboration platforms such as Teams and Zoom to support executive productivity.
Medical Administrative Assistant
Avane Wellness Clinic
Nairobi, Kenya
2021.02 - 2022.06
- Handled patient queries in a professional manner, improving customer service standards.
- Facilitated digitisation of paper-based records making them easily accessible and saving storage space.
- Maintained up-to-date knowledge on medical terminologies for improved comprehension during interactions with healthcare professionals.
- Prepared correspondence for doctors thereby freeing them for essential duties.
- Processed medical insurance claims accurately thereby reducing payment delays.
Sabbatical leave
NA
2017.08 - 2021.02
Event Coordinator Intern
Roarke Events Management
Kenya, Nairobi
2014.05 - 2016.01
- Facilitated vendor communications and assisted in budget administration and event scheduling.
- Supported relationship-building with suppliers to ensure optimal pricing and quality standards.
- Coordinated efforts to streamline communication processes with vendors effectively.
Education
Diploma of Higher Education - Business Management
European Business University
Luxembourg 2020.05 - 2022.02
NVQ Level 1 & 2 - Professional Cookery, Specialized in French Patisserie
Aylesbury College
Aylesbury, BuckinghamshireInternational General Certificate of Secondary Education (IGCSE) -
Chesham Park Highschool
Berkshire A Levels - Business Studies
Chesham Park Community College
United Kingdom Skills
- Complex Calendar & Diary Management
- International Travel Coordination
- SAP Concur Expense Management
- Stakeholder & Executive Communication
- Board-Level Documentation & Presentation Preparation
- Project Coordination & Administrative Support
- Confidential Information Handling
- SAP S/4HANA EWM
- Microsoft Excel (Reporting & Data Management)
- Microsoft Word (Professional Documentation)
- SAP software mastery
- Logistics analysis
- Certified in first aid
- Forklift certification
- Haulier relations
- ISO standards familiarity
REFERENCES
Available upon request.
Certification
SAP Certified Associate - Security Administrator
SAP Certified - Administrator - SAP Fieldglass Contingent Workforce Management
Trained in Stellar M22 Laser Removal skincare solutions and developed new treatment packages.
Earned NCFE Certificate in Principles of Business Administration Level 1.
Languages
English
Proficient (C2)
Dutch
Advanced (C1)
Swahili
Advanced
References
References available upon request.
Timeline
Warehouse Logistics Administrator
Brakes Sysco
2024.08 - 2026.01
Executive Assistant
PG Assist - Procter & Gamble
2023.02 - 2024.07
Medical Administrative Assistant
Avane Wellness Clinic
2021.02 - 2022.06
Diploma of Higher Education - Business Management
European Business University
2020.05 - 2022.02
Sabbatical leave
NA
2017.08 - 2021.02
Event Coordinator Intern
Roarke Events Management
2014.05 - 2016.01
NVQ Level 1 & 2 - Professional Cookery, Specialized in French Patisserie
Aylesbury College
International General Certificate of Secondary Education (IGCSE) -
Chesham Park Highschool
A Levels - Business Studies
Chesham Park Community College