Victoria Ross

Since joining the Civils Team, I have been actively supporting the delivery of site-based projects by preparing work packs and completing key project documentation, including RAMS and Statements of Requirements. I regularly go out on site to identify and better understand job requirements, ensuring work is practical and aligned with project needs. I work closely with Civils Team members, Dounreay staff, and contractors, helping to coordinate activities and keep work progressing. I have also achieved my Temporary Works Coordinator qualification, further strengthening my understanding of safe project delivery. Through this, I have gained hands-on experience across a range of projects, developed strong working relationships, and built a solid understanding of how projects are delivered safely and effectively on site.

As part of the Project Controls and Governance function, supporting the Head of Profession for Project Management. Since returning from my secondment, I was contributing to the review and improvement of project documents, standards, and processes, while continuing my development through Assistant Project Management training.

Executive Assistant to the Group Chief Nuclear Strategy Officer
Provided reliable and efficient support to the Group Chief Nuclear Strategy Officer and the wider Strategy Lead Team, helping to coordinate strategic initiatives, manage day-to-day operations, and maintain effective communication across the business. Applies commercial awareness and organisational insight to keep priorities on track and ensure smooth delivery across a busy portfolio.

• Supported delivery of strategic programmes by tracking deadlines, resources, and actions across multiple teams.
• Prepared clear briefing packs and reports to help senior leaders make informed decisions.
• Managed budgets and procurement processes to ensure cost control and compliance.
• Coordinated meetings, events, and conferences to support organisational objectives.
• Built strong relationships with internal teams and external partners to keep projects moving smoothly.

• Supporting the Fit For Future Project at Dounreay initially, then monitoring transition and embedment of Programmatic Approach in the business. Responsible for co-creating, engaging, and change planning with key stakeholders.
• Gather information and produce the Transition in Brief every week.
• Developed transition plans with Head's of Profession and Business Unit Owners
• Collaborated with staff to gain insights into their needs and goals, and identified strategies through the establishment of the Change Champions Network, conducting workshops, and organising working lunches.

• This was a developmental (seconded) position designed to give the employee an insight into the Executive/Leadership Team. I used my time here to listen and learn.
• Engaged with Senior Staff and the wider workforce to better understand the needs of the business and deliver a strategic approach.
• Prepared a range of written communications, documents and reports, using Word, Excel, Sharepoint and Powerpoint.
• Built relationships with key stakeholders and decision-makers as part of successful business practices.

• Managed the smooth and effective running of The Reception and Travel Area on the Dounreay Site. Scope I was responsible for included: Home to Work Travel (Bus Travel), Reception, Main Travel Office and Hire Cars.
• Liaise with commercial and external stakeholders on the delivery and progress of the Travel contracts. i.e: Stagecoach, Enterprise, Click Travel Contract.
• Main point of contact between senior staff and employees, communicating messages to the wider team. Monitoring productivity, ensuring relevant training was provided and created a positive working culture with colleague's.
• Gather and collate Travel/Finance/Reception statistics, and data to be presented to Auditors whilst keeping it secure through company standard procedures.
• Worked alongside team members and leaders to identify data requirements and collect information to meet customer and project demands. i.e. Carbon Footprint, Travel data collation/Reporting, KPI's.
• Facilitated smooth executive trips, arranging appropriate travel requirements.
• Authorised invoices, credit card statements and reports to Finance Section monthly.
• Organised small and large scale events, conferences and meeting rooms.
• Co-ordinated transport for VIP visits on the site.

• I was promoted from the position of Buyer to Senior Buyer due to my skills and performance.
• Stayed strictly within company buying guidelines and government regulations at all times when purchasing and negotiating contracts, terms and pricing.
• Analysed prices, lead times and manufacturing costs for new products.
• Conducted extensive research to find and locate best prices for goods needed, successfully reducing the annual spend.
• Used a variety of purchasing software without difficulty, i.e. SAP and U4BW.
• Making sure that critical items were available from stock held in the stores.

• Employed as a Trainee Buyer initially and progressed to the position of Buyer after 12 months.
• Managed purchases, receipts and the documentation of finished goods, materials, packaging and ingredients.
• Organised shipment paperwork, managed file systems and updated tracking spreadsheets using word and excel.
• Located and vetted vendors, established good relationships and negotiated contracts.
• Determined recurring business needs and maintained necessary inventory levels.