Rency Varughese George

• Lead and own the full proposal lifecycle from kick-off through to final submission, including RFI, RFP, ITT, and RFQ responses.
• Act as the central coordinator between technical, commercial, legal, and leadership stakeholders to ensure fully integrated and compliant bid delivery.
• Ensure strict adherence to client requirements and internal governance, acting as the custodian of proposal compliance and quality standards.
• Lead formal review cycles, including Red Team reviews, and drive improvements to ensure bid readiness prior to submission.
• Develop and manage proposal plans, schedules, and deliverables to ensure timely and high-quality submissions under tight deadlines.
• Coordinate cross-functional teams including engineering, estimating, supply chain, project controls, and finance to develop complete and competitive bid solutions.
• Review, refine, and quality-check proposal content to ensure clarity, consistency, and strong commercial and technical positioning.
• Facilitate continuous improvement through lessons learned sessions and implementation of best practices across proposals.
• Maintain proposal knowledge libraries and standardized content to improve efficiency and support future bids.
• Ensure all submissions align with KBR global standards, brand positioning, and legal/commercial requirements.
• Represent KBR’s values and competitive positioning in all proposal deliverables.

• Acted as the main point of contact for assigned proposals during pre-RFP and bid preparation stages.
• Reviewed Requests for Proposals (RFPs) and ensured full understanding of technical and commercial requirements.
• Coordinated the preparation and submission of complete technical and commercial proposals in line with client formats and deadlines.
• Ensured all necessary approvals were obtained for bid bonds, advance payment guarantees, performance bonds, and Parent Company Guarantees (PCGs) prior to submission.
• Organized and participated in internal proposal review meetings to ensure alignment and compliance with tender requirements.
• Managed multiple proposals simultaneously across various clients and regions, ensuring timely and accurate submissions.
• Maintained a structured log of all outgoing proposals and ensured proper document control and filing in accordance with procedures.
• Coordinated final proposal production, including printing, electronic submission, delivery, and confirmation of receipt.
• Ensured all final submissions fully complied with RFP requirements and internal tendering procedures.
• Consistently met strict customer deadlines for bid submissions while maintaining quality and accuracy.

Strategic Tenders Supported

CCUS | Hydrogen (H₂) | Waste-to-Water | Oil & Gas | Energy Transition Projects

• Coordinated the preparation, compilation, and submission of technical and commercial tenders, prequalification packages, and bid documentation in accordance with client requirements and company standards.
• Managed end-to-end tender submissions through client procurement and e-sourcing platforms, including Ariba and other client-specific systems, ensuring compliance with submission requirements and deadlines.
• Maintained electronic and hard-copy tender filing systems, tender databases, historical bid records, and marketing materials, including corporate presentations, capability statements, and experience summaries.
• Liaised with proposal teams, sales leads, technical departments, and clients to gather information, coordinate bid activities, manage clarifications, and monitor submission progress.
• Organized bid review meetings, tracked tender status, prepared management reports, and ensured the timely delivery of high-quality submissions under demanding deadlines.
• Performed quality reviews of tender documentation to ensure accuracy, consistency, completeness, and compliance with client specifications.

Key Clients & Strategic Tenders Supported

ADNOC Group | Kuwait Oil Company (KOC) | Saudi Aramco | Shell | BP | ENI | PetroChina | Gazprom | RasGas | Petronas | Dubai Petroleum | ADGAS | GNPOC | NCOC (North Caspian Operating Company, Kazakhstan) | Foster Wheeler | Sajaa Gas Project | Bazian Refinery

• Provided comprehensive administrative support to the BMS and Quality teams, ensuring efficient coordination of departmental activities and the timely completion of administrative processes.
• Compiled and consolidated weekly and monthly project reports for management review.
• Prepared agendas and coordinated documentation for EBMS Steering Group Review Meetings.
• Maintained and controlled the database of Control Stamp Holders across multiple projects, ensuring accuracy and compliance.
• Coordinated with the Human Resources department to maintain confidential employee records and departmental personnel data.
• Managed and updated Third-Party Inspection (TPI) records and quality documentation.
• Maintained quality control equipment records and prepared transmittals for equipment deployment to project sites.
• Assisted with onboarding activities for new employees, ensuring a smooth integration into the department.
• Prepared Manpower Requisitions (MRPs) for recruitment requirements and coordinated interview schedules with the HR team.
• Organised EBMS induction training sessions and provided administrative support during training delivery.
• Managed incoming correspondence, including emails, courier deliveries, and official communications, ensuring the timely distribution of information.
• Organized and coordinated Project Quality Monthly Meetings, including scheduling, documentation, and meeting logistics.
• Maintained both electronic and physical filing systems, ensuring efficient document control and record management.
• Contributed to the enhancement and maintenance of HRMS applications as part of a collaborative development and support team.

• Provided administrative support to the Finance Director, ensuring efficient scheduling and seamless execution of business travel and related activities.
• Managed accurate and timely business correspondence, including reports, letters, emails, memoranda, and other official communications.
• Maintained and organised corporate documentation, ensuring accessibility and compliance with company registrations, trade licenses, and Chamber of Commerce certificates.
• Safeguarded original company documents while monitoring renewal deadlines, ensuring timely updates and compliance of all licenses and registrations.
• Coordinated domestic and international travel arrangements, including flight bookings, visa processing, hotel reservations, and expense claims.