Stephanie Carey
Beckenham,Kent
Summary
Dynamic professional with exceptional people skills and proven ability to support operations at multiple levels. Demonstrates high attention to detail, multitasking capabilities, and initiative in fast-paced environments. Expert in Microsoft Office Suite and Google platforms, adept at coordinating meetings, travel arrangements, and complex events. Strong communicator with the ability to liaise confidently across all levels, fostering long-lasting relationships within teams. Committed to meeting deadlines while maintaining high standards of work.
Organised and proactive individual with talent for multitasking and excellent communication skills. Demonstrates strong organisational abilities and keen attention to detail, ensuring tasks are completed accurately and punctually. Aims to provide exceptional support to enhance productivity and efficiency in PA roles.
Overview
6
6
years of professional experience
2
2
years of post-secondary education
Work history
Personal Assistant
Clarins
London
2025.04 - 2026.01
- Personal Assistant to the Commercial Director
- Managing complex calendars. Organising and scheduling meetings across multiple time zones, working both internally and externally.
- Working closely with the Sales Admin team, generating periodic reports, inputting sales data, assisting with the creation of PO’s and invoices. Working with tight deadlines and maintaining a high level of accuracy while working under pressure.
- Assisting with the onboarding of new starters, ensuring all IT equipment is arranged for start dates, representing the department and touring the office, as well as presenting to new starters in onboarding meetings. Creating a positive and impactful experience for new joiners.
- Coordinating logistics for regular global travel and working closely with other Assistants internationally to ensure travel and conferences run smoothly. Providing Execs with in-depth, seamless travel itineraries. Using private travel agents to research and book all forms of travel.
- Managing sensitive information. Professionally working with confidential documentation.
- Processing expenses and reports weekly, monthly, and quarterly.
- Assisting with large scale global events and onsite planning, sourcing & logistics for up to 100 guests, including office or venue coordination, hotel accommodations, and organising activities.
- Creating necessary operational efficiencies to keep the team running smoothly and effectively.
- Maintaining the team's digital communication channels.
Team Assistant / Client Executive
Luminous
2024.12 - 2025.04
- Work closely with the ESG team leaders and clients, helping to drive smooth, effective communication and collaboration across multiple stakeholders.
- Project Coordination & Scheduling, creating and maintaining project schedules, Gantt charts, and timelines to ensure all milestones are met on time.
- Managing complex calendars. Organising and scheduling meetings across multiple time zones, working both internally and externally.
- Working closely with the HR and Sales team, scheduling interviews, liaising with candidates, and being the go-to person for both parties.
- Assisting with the onboarding of new starters, ensuring all IT equipment is arranged for start dates, representing the department and touring the office, as well as presenting to new starters in onboarding meetings. Creating a positive and impactful experience for new joiners.
- Develop and maintain status trackers and reports, clearly showing project progress.
- File Management, maintaining project documentation and file storage systems to ensure easy access and efficiency.
- Handling logistics and resource planning, scheduling meetings, assigning tasks, and ensuring timely delivery.
Personal Assistant
NETFLIX
2024.08 - 2024.10
- Assistant to three PR Senior Directors in the UK & EMEA.
- Managing complex calendars. Organising and scheduling meetings across multiple time zones, working both internally and externally.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Processed invoices, ensuring timely payments.
- Managing sensitive information. Professionally working with confidential documentation.
- Processing expenses and reports weekly, monthly, and quarterly. Working with tight deadlines and maintaining a high level of accuracy while working under pressure.
- Creating necessary operational efficiencies to keep the team running smoothly and effectively.
- Maintaining digital communication channels for the team.
- Handled event logistics smoothly, ensuring successful company events.
Executive Assistant
NBC Universal
2024.01 - 2024.08
- Assistant to the VP & CFO of NBC Universal.
- Managing complex calendars. Organising and scheduling meetings across multiple time zones, working both internally and externally.
- Working closely with the HR and Recruitment team, scheduling interviews, liaising with candidates and being the go-to person for both parties.
- Assisting with the onboarding of new starters, ensuring all IT equipment is arranged for start dates, representing the department and touring the office, as well as presenting to new starters in onboarding meetings. Creating a positive and impactful experience for new joiners.
- Coordinating logistics for global travel and working closely with other Assistants internationally to ensure travel and conferences run smoothly. Providing Execs with in-depth, seamless travel itineraries.
- Managing sensitive information. Professionally working with confidential documentation.
- Handled queries from clients professionally enhancing company's reputation.
- Processing expenses and reports weekly, monthly, and quarterly. Working with tight deadlines and maintaining a high level of accuracy while working under pressure.
- Production assistance. Working closely with Production managers and the team on papers, visits & post-production links.
- Events support being solely responsible for the planning and organisation of team events. Working to tight budgets and working with off-site information
- Prepare meeting agendas, perform research for meetings, and take meeting minutes.
- Professionally communicating and building relationships with key stakeholders and VIP’s.
- Working collaboratively across the business. Being the “go-to” person for systems and processes.
- File/document management. Running weekly reporting on figures and green-lit productions. Ensuring team information is generated on time and creating high-level presentations.
Executive Assistant
Saffery
2023.09 - 2024.01
- Executive assistant to three C-suit executives.
- Complex diary management - booking internal and external meetings, preventing meeting clashes, and making executive decisions on last-minute changes. Working across different time zones to ensure all international conferences take place efficiently.
- Gatekeeper: the first point of contact for both internal and external contacts.
- Processing expenses - managing company credit cards and raising POs and invoices. Liaising with Legal & procurement, understanding payment processes, and developing expertise in this area.
- Attending regular imperative meetings, creating agendas, formatting presentations, taking minutes, and producing actions to be followed up with. An expert in Zoom conference centre set-up as well as face-to-face.
Executive Assistant / Office Manager
Connected Kerb
2023.05 - 2023.09
- The main point of contact for the business – meeting and greeting external visitors and vendors.
- Coordinating complex diaries - booking internal and external meetings, preventing meeting clashes, and making executive decisions on last-minute changes. Working across different time zones to ensure all international conferences take place efficiently.
- Working closely with the HR and Recruitment team, scheduling interviews, liaising with candidates and being the go-to person for both parties.
- Assisting with the onboarding of new starters, ensuring all IT equipment is arranged for start dates, representing the department and touring the office, as well as presenting to new starters in onboarding meetings. Creating a positive and impactful experience for new joiners.
- Executive assistant to four C-suit executives: CFO, CTO, COF & CMO.
- Coordination of international and local travel for C-suite.
- Creating and maintaining reporting and tracking systems.
- Working closely with the HR and people team to provide an outstanding onboarding experience
- Gatekeeper: the first point of contact for both internal and external contacts.
- Processing expenses - managing company credit cards and raising POs and invoices. Liaising with Legal & procurement, understanding payment processes, and developing expertise in this area.
- Attending regular imperative meetings, creating agendas, formatting presentations, taking minutes, and producing actions to be followed up with. An expert in Zoom conference centre set-up as well as face-to-face.
- Managing all aspects of the office space and implement and maintain online desk booking systems – creating a clean desk policy.
- Co-ordinating office refurb, working closely with contractors, arranging invoices to be paid and being on-site to assist.
Senior Executive Assistant
Groupon
2021.05 - 2023.05
- EA to three Global Vice Presidents and the CFO within Groupon
- Complex diary management - booking internal and external meetings, preventing meeting clashes, and making executive decisions on last-minute changes. Working across different time zones to ensure all international conferences take place efficiently. Gatekeeper: the first point of contact for both internal and external contacts, being honest and firm with the VP’s diary time.
- Working closely with the HR and Recruitment team, scheduling interviews, liaising with candidates and being the go-to person for both parties.
- Assisting with the onboarding of new starters, ensuring all IT equipment is arranged for start dates, representing the department and touring the office, as well as presenting to new starters in onboarding meetings. Creating a positive and impactful experience for new joiners
- Arranging Global events virtually and in person - working with budgets, ensuring all deadlines are met are met, being creative and sourcing factors & managing guest lists.
- Supporting a team of Assistants. Building strong relationships with the EA team, providing cover to ensure MDs are looked after in their EA’s absence.
- Working closely with the HR and people team to provide an outstanding onboarding experience.
- Inbox management - responding on behalf of VPS - flagging important messages for urgent attention.
Team Assistant / Business Coordinator
Wella Studio London
2020.01 - 2021.05
- The main point of contact for the technical team - providing support with complex diary management, administration, and reporting. Ensuring that the day runs smoothly, pulling sales reports and updating sales target sheets.
- Office Management duties - Health and Safety for the studio, managing staff onboarding, fire warden, and first aider.
- Solely responsible for managing the training course program for external businesses, ensuring they are booked efficiently, and processing accurate payments.
- The main point of contact for the studio - arranging suppliers and couriers and greeting VIP guest artists.
- Arranging internal meetings, taking minutes, and updating PowerPoint presentations.
- Producing monthly invoices on SAP, handling expenses, running monthly reports, and raising POs
- Responsible for the opening and closing of the business, always ensuring a high visual standard.
- Assisting with the new employee onboarding. The first point of contact for team inductions and IT set-up
- Inbox management - flagging important messages for urgent attention.
- Responsible for sending out companywide communications.
Education
GCSEs - B-C Grades
Langley Park Girls School
KentNVQ Level 2 - Beauty Therapy
London College of Beauty Therapy
London 2006.01 - 2008.01
Skills
- Outstanding people skills Experienced in providing support on multiple levels
- High attention to detail, able to multitask and use own initiative
- Strong experience in coordination, meetings, travel, and complex events
- Expert in all Microsoft Office software, such as Excel, Word, PowerPoint, and Outlook As well as Gmail and Gdocs platforms
- Ability to meet deadlines whilst maintaining a high standard of work
- Travel arrangement
- Excellent communication skills The ability to communicate verbally, in writing, and via email
- Strong team player able to build long-lasting working relationships with a positive approach
- Confident and able to liaise at all levels
- Proven experience working in fast-paced environments
References
References are available on request.
Timeline
Personal Assistant
Clarins
2025.04 - 2026.01
Team Assistant / Client Executive
Luminous
2024.12 - 2025.04
Personal Assistant
NETFLIX
2024.08 - 2024.10
Executive Assistant
NBC Universal
2024.01 - 2024.08
Executive Assistant
Saffery
2023.09 - 2024.01
Executive Assistant / Office Manager
Connected Kerb
2023.05 - 2023.09
Senior Executive Assistant
Groupon
2021.05 - 2023.05
Team Assistant / Business Coordinator
Wella Studio London
2020.01 - 2021.05
NVQ Level 2 - Beauty Therapy
London College of Beauty Therapy
2006.01 - 2008.01
GCSEs - B-C Grades
Langley Park Girls School