Sophie Davidson

• EA to board (CEO, CFO, CPTO & CCO) complex diary management, international travel logistics; flight arrangements, transport, accommodation, visa applications, expense filing and reconciliation. (Concur, Perk, Yokoy)
• Preparation and organisation of internal and external meetings, virtual and in person, managing executives priorities.
• Global/ internal events: workshops and strategy off-sites, Think Tank's, ceremonies ranging from 10-100 guests.

(Outlook, Power point, Excel, Asana)

• Organise and manage all requests for board signatures as required. Ad hoc executive support, coordinating internal schedules and logs, and developing strategies to improve and automate internal processes to drive efficiency.
• Implemented new document & expense management systems, improving data accessibility and security.

(Yokoy, Perk)

• Responsible for creating welcoming environment for visitors, callers, and employees. Reporting to Global Facilities Manager, supported Facilities Coordinator with building security, office maintenance and administrative tasks, ensuring smooth day-to-day operations.
• Hosted internal hospitality events and expos, while managing health and safety responsibilities, including first aid training and fire safety.
• Travel arrangements for staff members. Focussed on providing exceptional service and contributing to the overall success of Redgate by ensuring seamless, welcoming experience for all.

• Office management & receptionist duties, answering calls, coordinating post (DHL shipments- IT equipment, documents etc) maintaining cleanliness, welcoming guests and supporting any and all staff with ad hoc duties as required, ranging from external visitors to CEO.
• Travel Coordination (Concur) domestic and international for staff and external partners.
• Event planning and delivery; in person/virtual
• Budgeting, liaising with accounts, external partners, contractors and other steak holders, raising purchase orders, onsite management of vending machines, staff lunches- food trucks (free food Fridays staff benefit) and general facilities enquiries.
• Expense filing and reconciliation

• Assisted interdepartmentally across a fashion agency responsible for a premium roster of Hair/ Make-Up and Photographic artists, managed by One Represents LTD.
• Managed artists diaries, (Using Daylite) editing clients portfolios ensuring these are up to date with latest works for meetings.
• Travel arrangements- domestic and international, booking cars and couriers on behalf of artists, feeding costs through for billing.
• Production queries; booking assistants, flights, organising visas, travel exemption documents/tests, any travel related queries.
• Website & Social Media-maintained the One Represents website and social media accounts, updated new content. Resizing images for web & social use, credits and call ins- liaising with PR/Fashion companies and brands. Running regular weekly/monthly newsletters.
• Office management, greeting guests, mail sorting, stock ordering, filing, communication and correspondence, running errands.
• Stylist prep - made payments to prop houses, organising purchase orders, arrange credits.