Sophie Davidson

• Supporting the board (CEO, CFO, CPTO & CCO) on international travel logistics, including flight arrangements, transport, accommodation, visa applications, expense filing and reconciliation. (Concur, Travel Perk, Yokoy)
• Assisting with complex diary management. Prioritising important virtual and in-person commitments.
• Assisting with the preparation and organization of global events, such as workshops and strategy off-sites, while managing expense claims, board signatures, and executive calendars.

(Outlook, Power point, Excel, Asana)

• Adept at providing ad hoc executive support, coordinating internal schedules and logs, and developing strategies to improve and automate internal processes to drive efficiency.
• Implemented new document & expense management systems, improving data accessibility and security.

(Yokoy)

• Responsible for creating a welcoming environment for visitors, callers, and employees. Reporting to the Global Facilities Manager, supported the Facilities Coordinator with building security, office maintenance, and administrative tasks, ensuring smooth day-to-day operations.
• Assisted with hosting internal hospitality events and expos, while managing health and safety responsibilities, including first aid training and fire safety. Assisted with travel arrangements for staff members. Focussed on providing exceptional service and contributing to the overall success of Redgate by ensuring a seamless, welcoming experience for all.

• Office management & receptionist duties, answering calls, coordinating post (DHL shipments- IT equipment, documents etc) maintaining cleanliness, welcoming guests and supporting any and all staff with ad hoc duties as required, ranging from external visitors to CEO.
• Travel Coordination (Concur) Domestic and international for staff and external partners.
• Event planning and delivery for in person and virtual events.
• Solved administrative and customer service issues with knowledgeable assistance and friendly support.
• Budgeting, liaising with accounts, external partners, contractors and other steak holders, raising purchase orders, onsite management of vending machines, staff lunches- food trucks (free food Fridays staff benefit) and general facilities enquiries.
• Expense filing and reconciliation

• Assisted several senior agents/producers responsible for a premium roster of Hair/ Make-Up and Photographic artists, managed by One Represents LTD.
• Managed artists diaries, (Using Daylite) editing clients portfolios and/or iPads with PDFs are up to date for meetings.
• Travel arrangements- domestic and international, Booking cars and couriers on behalf of artists when requested; feeding costs through to agent for billing. Production queries; booking assistants, flights, organising visas, travel exemption documents/tests, any travel related queries.
• Website & Social Media (Instagram) assisted running and updating the One Represents website and social media account with new content. Resizing images for web & social use, credits and call ins- liaising with PR/Fashion companies and brands. Running regular weekly/monthly newsletters.
• Office management, greeting guests, mail sorting, stock ordering, filing, communication and correspondence, running errands.
• Stylist prep – assist with making payments to prop houses or purchases when requested by stylist, and organising PO’s when requested by suppliers

• Corporate sales and recruitment within IT and software development industries
• Worked on sales campaigns, followed up on a blend of new and warm leads, discussed the benefits of TSI’s unique offering and supported client talent demands
• Sourced and interviewed candidates and matched them to suitable roles.
• Built rapport with new and existing customers to boost client retention.