Shelley Moore
Buckingham,Buckinghamshire
Summary
Experienced Clinical Trials Office Administration Supervisor offering proven record effectively maintaining Trial Matrix files, reliability complying with GCP/ICH guidelines and accurately performing quality control. Awarded and recognised as a dedicated team player who responds to all cross functional departments’ needs and guarantees quality performance. Excels in high-pressure environments using sharp focus, strong attention to detail with a can-do attitude, and personal drive to achieve all goals effectively.
Focused business leader skilled in maintaining regulatory compliance with strict document control and adherence to industry best practices.
Overview
7
7
years of professional experience
1
1
Certification
Work history
Business Administrator for Apprenticeships
The University of Buckingham
2025.04 - Current
- Managed general enquiries from internal and external stakeholders, overseeing shared inboxes and providing timely, professional responses.
- Represented the University Apprenticeships Hub at internal and external events, promoting apprenticeship programmes and services.
- Managed Apprenticeship social media accounts, creating, scheduling and publishing engaging content to promote services and events.
- Worked across multiple functional areas within the Apprenticeships Team to assist with urgent operational tasks.
- Supported onboarding processes for new apprentices, ensuring compliance and smooth enrolment.
- Assisted with internal audits to maintain quality assurance standards.
- Recorded and analysed payments received, ensuring accurate financial tracking.
Clinical Trials Office & Documentation Supervisor
Vitalograph
2024.10 - 2025.04
- Lead a team of 10, delegating tasks and monitoring performance to meet project deadlines.
- Owner of all Clinical Trials Documentation Administration processes
- SME of eTMF
- Leading the completion of Project File Reviews
- Monitor trial progress closely, implementing corrective actions swiftly to address any deviations from the plan.
- Respond to audit findings promptly, addressing discrepancies and implementing recommendations to improve trial conduct.
- Ensured rigorous adherence to Good Clinical Practice GCP guidelines, maintaining high standards of research integrity.
- Review and update Standard Operating Procedures
- Rota Management
- Diary Management
- Recruitment/Preparing Induction Plans
Clinical Trials Office & Administration Supervisor
Vitalograph
Maids Morton
2022.02 - 2024.10
- Rota management
- Liaising with Facilities for required change/maintenance of the office space
- Ownership of the Clinical Trials and Data Management Administrative processes, to identify & implement process improvements for efficiency & effectiveness
- Proactively monitoring document approval dates in PM system following-up with Project team to obtain final documents for filing
- Leading the completion of Project File Reviews according to schedule
- Supporting of Archiving of Project documentation
- Supporting QA with Audits
- Preparing Induction plans for new CT and DM staff
- Organising internal training sessions for all UK CT and DM staff, in collaboration with the Training Team
- Line Management of CT Administrative staff
- Supporting Recruitment of other CT staff as requested by Line Management
- Diary Management of Senior staff & Meeting rooms
- Organising Team building and social events/meeting, including making travel arrangements for attendees when necessary
Administration Assistant
Vitalograph
Maids Morton, BKM
2019.07 - 2022.02
- Document Control, including printing, scanning Filling & record-keeping
- Supporting administration of internal training
- QC checks
- Supporting of Archiving of Project documentation
- Supporting the Project Management team with general admin as requested
- Assisting in document creation and approval process
- Assisting with reviewing project documentation to schedule
- Working with QA to implement best practices for documentation control procedures and identify improvement
- Organise events & meetings
Education
NVQ Level 2 - Beauty Therapy Beauty
Milton Keynes College
Milton KeynesX6 A-D GCSE’s - undefined
Kingham Hill School
Chipping NortonSkills
- Line Management
- SME of eTMF
- Ensures adherence to standard operating procedures, GCP, and FDA regulations with strong understanding of inspection readiness
- Tracking study status
- Database administration
- Demonstrated knowledge and experience in regulatory aspects of pharmaceutical
- Multitasking Abilities
- Training and Development
- Demonstrated ability to work independently with exceptional organization and attention to detail
Certification
ILM Level 3 Award in Leadership and Management
LANGUAGES
English
REFERENCES
References available upon request.
CONTACT
- Buckingham, Buckinghamshire MK18 7BR
- 0750815598
- Shelleymoore85@gmail.com
Timeline
Business Administrator for Apprenticeships
The University of Buckingham
2025.04 - Current
Clinical Trials Office & Documentation Supervisor
Vitalograph
2024.10 - 2025.04
Clinical Trials Office & Administration Supervisor
Vitalograph
2022.02 - 2024.10
Administration Assistant
Vitalograph
2019.07 - 2022.02
X6 A-D GCSE’s - undefined
Kingham Hill School
NVQ Level 2 - Beauty Therapy Beauty
Milton Keynes College