Reju Miah

Budgets and Data Analysis:

• Reporting and Insights: Assisted senior management in preparing spend and waste reports using MS Excel and Power BI to present in Monthly Procurement Team Meetings to the wider Procurement team.
• Waste Management Tracker: Analysed spend and waste data across shipbuilding and ship repair projects, identifying £3 Million in cost savings and implementing improvements, which resulted in a 10% reduction in annual ship repair project costs.
• Cost Reconciliation: Prepared and reconciled monthly waste charge calculations, allocating £10 Million in costs, reducing discrepancies by 95% and saving the company £1 Million annually in overcharges.
• Data Driven Improvements: Collaborated with waste suppliers (ABM), project managers, and senior directors to resolve Ship Building and Repair cost discrepancies, reducing project delays by 30% and enhancing supplier relationships, contributing to a 15% improvement in on-time deliveries.

Operations & Administration:

• Purchase Order Management: Raised and processed up to 20 purchase orders per month using IFS software, ensuring 100% accuracy in cost allocation and reducing procurement cycle time by 10%.
• Supplier Liaison: Served as the key point of contact for 20 suppliers, including ABM waste collectors, improving supplier relationship and achieving a 10% improvement in on time delivery.
• Meeting Coordination: Organised and scheduled 15 meetings per month through MS Outlook and MS Teams, ensuring all logistical arrangements were made and following up on 100% of action items, contributing to on-time project delivery.
• Document Management: Maintained 200 contracts and ISO documents in IFS and SharePoint, improving document retrieval time by 50% and ensuring 100% compliance with internal audits.
• Supplier Data Management: Managed supplier records in IFS, cross-referencing data with Credit Safe to ensure 100% accuracy, leading to a 15% improvement in data accuracy and a 5% reduction in supplier-related issues.

Sustainability and Compliance:

• Supply Chain Due Diligence: Led due diligence for 300 suppliers, ensuring compliance with sustainability and ESG regulations such as Modern Slavery, SBTi, ISO14001, and Net Zero by 2050, resulting in a 25% improvement in supply chain compliance.
• Non-Compliance Identification & Rectification: Identified 75 non-compliance issues, liaised with 30 suppliers to rectify gaps in documentation and compliance, boosting supply chain sustainability and achieving a 25% improvement in supplier ESG performance.
• Documentation Management: Managed the collection of 100 supplier certificates (including Modern Slavery certifications) and organised all compliance documentation in SharePoint and IFS, ensuring 100% audit readiness.

Budgets and Data Analysis:

• Procurement Activity Tracker: Created and managed a procurement activity tracker in MS Excel, monitoring costs, savings, and budgets for 200 projects across IT&T, Estates, Corporate Services, and STEMed, reducing manual tracking time by 85%.
• Weekly Savings Reports: Delivered weekly updates on savings for 200 projects, identifying cost-saving opportunities that contributed to a 15% increase in overall savings across projects.
• Project Liaison & Delivery: Coordinated with 10 project owners to follow up on overdue or incomplete projects, ensuring 100% on-time delivery and reducing project delays by 40%.
• Monthly Spend Reporting: Produced monthly spend reports for 200 projects, supporting senior leadership in presenting accurate financial in Monthly Procurement Team Meetings.

Operations & Administration:

• Procurement & Purchase Orders: Raised and processed 30 purchase orders and requisitions using Oracle iProcurement.
• Meeting Coordination & Communication: Coordinated procurement team meetings and documented minutes for key actions, managed the procurement inbox, and ensured distribution list is updated following new joiners/leavers.
• Project Coordination: Supported Project Manager with monitoring project progress and risks through overseeing documentation such as Risk Registers, Project Plans and RAID logs.
• Intranet Management: Managed and updated staff and supplier news/updates on UCL’s intranet using Drupal CMS.
• Document Management: Maintained and organised 500 supplier contracts and ISO certifications in SharePoint, ensuring 100% compliance and improving document retrieval rate by 90%.
• Newsletter Creation: Collaborated with 4 category managers to create and distribute monthly newsletters using MS Sway, improving staff engagement by 40%.

Sustainability and ESG Compliance:

• Due Diligence & Supplier Compliance: Conducted due diligence on 500 suppliers using TISC reporting tool, identifying 150 instances of non-compliance with sustainability and social responsibility standards, and implemented corrective action plans, resulting in a 98% increase in supplier compliance.
• Carbon Emissions Tracking & Reduction: Tracked Scope 3 emissions for 500 suppliers using Normative carbon emissions software, reducing emissions by 12% and supporting the company’s Net Zero by 2050 strategy.
• ESG Supplier Monitoring: Utilised Ecovadis software to monitor and rank suppliers on Modern Slavery and other ESG factors, leading to a 30% improvement in overall supplier ESG compliance.