Paula Davenport

A typical day for me as an administrative clerical officer involves handling a mix of tasks, including answering phones, managing emails, filing documents, scheduling meetings, and coordinating office supplies, all while adhering to confidentiality and accurate record-keeping.

Here's a more detailed breakdown of potential day-to-day duties:

Core Administrative Tasks:

• Communication: Answering phone calls and emails, directing inquiries appropriately.
  Taking and distributing messages.
  Maintaining and updating office communication systems.
  
• Record Keeping and Filing: Maintaining accurate and up-to-date records, both physical and digital.
  Organizing and filing documents according to established procedures.
  Ensuring the confidentiality of sensitive information.
  
• Schedule Management: Scheduling meetings, appointments, and travel arrangements.
  Managing calendars and sending out reminders.
  Coordinating logistics for meetings and events.
  
• Office Operations: Ordering and managing office supplies and equipment.
  Ensuring a clean and organized workspace.
  Assisting with photocopying, faxing, and scanning.
  
• Data Entry and Processing: Entering data into databases and spreadsheets.
  Generating reports and documents.
  Proofreading and editing materials.
  
• Provided support to departmental managers in the development of project plans and initiatives.
• Planned and controlled budgets for contracts, equipment and supplies.
• Conducted performance reviews and provided feedback to employees on their job performance.

• My Responsible are for the installation and maintenance of IT equipment including (but not restricted to) printers, scanners, laptops, iPads and workstations
• Supporting customers using remote access technologies and also by visiting client sites
• Diagnosis of desktop, application, networking and infrastructure issues
• Experience of supporting a wide and varied client base
• Troubleshooting PC's, laptops and mobile devices
• Providing 1st/2nd line support to users
• Administering the IT department's policies and procedures
• Installation and support of telecommunication equipment
• Updating and monitoring IT user accounts
• Working on Active Directory accounts, configuration of laptops
• Managing and monitoring of backups in multiple locations
• Providing maintenance support and break-fix solutions
• Troubleshooting technical problems and implementing solutions
• Purchasing of IT Equipment and software in line within agreed budgets
• Supporting a multi-site of a school

• Monitoring a pupils performance throughout the year
• One to one reading with pupil
• Providing extra support to children with special needs or those who speak English as a second language
• Assisting in activities and school trips with teachers
• Changing of reading books on a weekly basis
• Using the I.T equipment to log all library books

• Clearing and cleaning rooms, corridors and dining area using a wide range of cleaning equipment and products
• Waiting on in a large hall serving hotel guests
• Providing silver service to place hotel guests food on their plate
• Dealing with people on a daily basis