Nathasha Souza
Curitiba,PR
Summary
Detail-oriented Senior Executive Assistant with over 6 years of experience in multinational firms in London, specializing in confidential document management and high-level administrative support. Expertise in legal drafting, including minutes and reports, ensures proper governance practices and enhances organizational integrity. Proven track record of fostering efficient operations while maintaining confidentiality in sensitive matters. Career aspirations include further optimizing executive workflows and contributing to strategic initiatives.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
British American Tobacco
London
08.2021 - 11.2024
- Provide support services to Board, Committees and the Executives
- Assisting the Company Secretary department as needed and providing coverage for the Executive Assistants to the Board of Directors
- On-boarding and off-boarding of permanent staff and contractors
- Approving requests on behalf of the Line Manager on Fieldglass, SAP and Coupa, in accordance with the company's policy
- Managed governance documentation, including minute-taking and report generation for board meetings, to support executive decision-making processes
- Assisting with appropriate email delegation and responding on behalf of leader, prioritising what is important and urgent
- Covering for the Secretaries of the Management Board when needed and supporting board meetings and arranging presentations
- Extensive calendar management across multiple time zones
- On-boarding and off-boarding of permanent staff and contractors
- Assisting in board meetings when needed, and supporting the Scientific Committees with appropriate power points and documents
Executive Assistant to the CEO
Golden Tours
London
06.2019 - 07.2021
- Managing the CEO's inbox, responding email on behalf of the leader and organising paperwork
- Conducting and processing contractual paperwork, especially during the five redundancies waves
- Drafting and negotiating a variety of services agreements, also negotiating the cancellations of contracts and services due the pandemic
- Supporting the board meetings, drafting minutes and organising committees
- Supporting onboardings and offboardings especially overseas employees
- Supporting HR department in redundancies processes
- Supporting Legal department with breaches of contracts regarding offices in Edinburgh and London
- Developed presentations, reports and minutes of meetings related to the CEO
- Ensure the office is well-maintained by hiring cleaning and handyman services as needed
Legal Counsel
Federal Prosecutor's Office
Sao Paulo
05.2015 - 06.2019
- Legal Advice to the General Attorney, especially in Financial Law and Competition Law
- Representing the General Attorney in Court
- Analysing complex legal issues and providing advice
- Guiding and providing support for the legal junior team and associates, helping them to achieve a high level of written petitions
- In charge of the legal reports of Mergers and Acquisitions Cases to be submitted to CADE – Brazilian Public Organisation of Economic Defence)
- Preparation of legal documents, giving opinion on cases before submitting them to the Supreme Court and following up legal cases
Legal Assistant
Cargill
São Paulo
03.2012 - 05.2015
- Responsible for assisting the Company secretary and the Deputy Company secretary in functions related to the Board and its Committees by ensuring effective preparation for administration and following up of all the meetings
- Assisting with the preparation of ad hoc information or reports related to a Company Secretarial function
- Maintaining statutory records in compliance with legal, statutory, and regulatory requirements
- Facilitated onboarding process for new directors, including orientation materials and training sessions
- Reviewing contracts and legal documents to ensure accuracy and compliance with company policies
Education
OTHER - Governance
University of Coimbra
Coimbra, Portugal05.2018
Juris Doctor -
University Mackenzie
Sao Paulo01.2016
Skills
- Calendar management proficiency
- Executive support expertise
- Skilled in office technology
- Exceptional interpersonal skills
- Office equipment proficiency
- Strong organizational skills
- Fluent multilingual capabilities
- Project coordination mastery
- Efficient travel arrangements
- Meticulous attention to detail
- Effective problem solving
- Resourceful vendor relations
- Proactive decision making
- Team leadership experience
- SAP concur experience
Certification
- LAWYER
- OAB/SP 409324
Timeline
Senior Executive Assistant
British American Tobacco
08.2021 - 11.2024
Executive Assistant to the CEO
Golden Tours
06.2019 - 07.2021
Legal Counsel
Federal Prosecutor's Office
05.2015 - 06.2019
Legal Assistant
Cargill
03.2012 - 05.2015
OTHER - Governance
University of Coimbra
Juris Doctor -
University Mackenzie
Similar Profiles
Nela ZukovaNela Zukova
Area Brand Manager at British American TobaccoArea Brand Manager at British American Tobacco
Nickisha WrightNickisha Wright
Multiskilled Operative ASC at British American Tobacco/Taylor BrothersMultiskilled Operative ASC at British American Tobacco/Taylor Brothers
Anastasiia VeretelnykAnastasiia Veretelnyk
Marketing specialist at British American TobaccoMarketing specialist at British American Tobacco
Yousif AlmohsinYousif Almohsin
Retail Area Manager at British American TobaccoRetail Area Manager at British American Tobacco
Francielle CristineFrancielle Cristine
Coordenador de Departamento Pessoal at Premium Corpus AcademiaCoordenador de Departamento Pessoal at Premium Corpus Academia