Linda (Lin) Pateman

Present Tasks.

• Bank Reconciliation and assisting with Daily Cashflow Forecasts.
• Inputting of all cash received and payments into the relevant ledgers on a daily basis from the bank statement through Excel.
• Reconciling Daily Banking taken from the Service, Parts and Sales department the previous day.
• Contacting Debtors for outstanding debts and coordinating with various departments regarding invoicing matters, resolving queries as they arise.
• Sending Monthly Debtor Statements via email.
• Maintain Nominal Ledger balances, journals and other financial document
• Assist in the preparation of Financial Statements to Trial Balance, reports and reconciliations.
• Producing Service Departmental Month End Reports for the Service/General Manager from a spreadsheet format analysing efficiencies.
• Analysing New and Used Vehicle Profits and recording in spreadsheet form showing average profit per unit and that costs are correctly recorded.
• Journaling discrepancies found in the Nominal Ledger.
• Printing and posting sundry paperwork issued from Peugeot's website including vehicle credit/debit notes, warranty tab sheets and other miscellaneous expense items. querying when necessary.
• Contacting Peugeot through their online systems chasing payments not received when necessary.
• Assisting the Accountant with Month End processes including balancing all Stock and Control Accounts in the Nominal Ledger to Trial Balance for a timely closure by 14th of each month.

Previous/Other

• Answering all phone calls on a switchboard daily.
• Assist in the preparation and submission of VAT Returns.
• Processing of Purchase Ledger invoices, ensuring each invoice is signed off by a manager, resolving queries and timely payment runs.
• Manage and reconcile petty cash plus any credit card statements and expenses.
• Various Year End processes.
• Liaising with Auditors at Year End.

Working under the senior accounts lady my duties included:

• Managing daily banking duties and bank reconciliation.
• Entering invoices received from suppliers, reconciling their accounts to monthly statements and payments via cheques!
• Contacting debtors for overdue accounts and resolving queries that may arise including copy invoices.

I started working for T&N through a YTS scheme after school and was then employed permanently after a year. My duties included:

• Matching goods received notes to supplier invoices, querying/resolving any discrepancies with the relevant department.
• Entering bank transactions into corresponding ledgers.
• Posting purchase invoices.
• Chasing debtor outstanding amounts.
• Covering a busy switchboard (approx 100 employees worked at this company) twice a day.