Kim Harvey

• Managed 2-month Return to Office mobilisation programme following COVID workplace closure
• Coordinated M&E, IT, catering, cleaning, furniture changes, and workplace moves for full building readiness
• Oversaw floorplan approvals, space planning, and operational workplace setup
• Led cross-functional stakeholders and external contractors through daily and weekly governance meetings
• Managed budget and programme timeline to meet return-to-office deadlines
• Reported risks, issues, and delivery updates to FM Director
• Delivered successful building mobilisation for staff reoccupation

• 6 month contract Scheduling all Digital installations for Prisons/Probation office across England.

• Set up new Track and Trace Centre.
• Managing a team to deliver Covid19 Tests from Supervisors through to Security/Cleaners.
• Following guidelines set out by Department of Health & Social Care.
• Daily Management reporting/duties.
• Managing records and generating reports.
• Recruitment and team development training.
• Oversee site inventory levels and monitor supplies.
• Managing complaints, queries and feedback.
• Maintain site risk register and other regulatory forms.
• Work with local council who own the building to ensure all health and safety protocols are met.

• Lost contract due to Covid.

• Provided end-to-end move management services for MOJ HQ in partnership with the National Estates team
• Managed relocation of Government Legal Department (GLD) into four newly refurbished floors within MOJ HQ
• Worked with Programme Manager to coordinate refurbishment, furniture installation, and workplace readiness
• Led stakeholder engagement with GLD teams and contractors to deliver phased moves across 9 weekends

MOJ HQ Re-stack Programme – Phase 1

• Delivered an 8-week re-stack of 2,000 staff to mitigate delays in the planned relocation of 1,500 employees to a new building
• Worked with stakeholders to redesign workspace and implement 5:10 flexible working occupancy ratio
• Coordinated departmental move coordinators, filing audits, and move matrices to capture relocation requirements
• Managed move preparation activities and coordinated internal teams and external suppliers

MOJ HQ Re-stack Programme – Phase 2

• Delivered final re-stack of 2,000 staff to enable vacation and refurbishment of four floors
• Supported Design Manager with refurbishment coordination and furniture installation
• Led move planning, stakeholder coordination, and delivery across multiple departments

IPVU Birmingham Office Move

• Managed relocation to new Birmingham office including stakeholder requirement gathering
• Oversaw furniture procurement, installation, and move delivery
• Coordinated building management, security, and move teams

Canary Wharf Consolidation Move

• Relocated 1,800 staff from multiple buildings into newly created space within multi-tenanted Canary Wharf location
• Worked with departmental representatives and design team to define workspace requirements
• Led stakeholder meetings and building user group coordination
• Delivered full move preparation and execution

Home Office Croydon Programme

• Part of MOJ Estates delivery team on major Home Office Croydon project
• Supported relocation of approximately 10,000 staff over 9-month phased programme
• Enabled building refurbishment and implementation of flexible working model

• Delivered a 3-phase internal relocation programme over 2 months to enable subletting of additional floors within a 6-floor building
• Managed the relocation of 1,500 staff across multiple floors to consolidate teams and increase overall occupancy
• Supported client strategy to sublet Ground Floor and Lower Ground Floor, followed by release of two additional floors
• Developed high-level move programme, including phasing, timelines, and stakeholder sign-off
• Engaged business stakeholders to define scope, move dates, and operational requirements
• Coordinated suppliers including IT, telecoms, furniture, and FM providers (IBM/Wipro, Vodafone, Kyocera)
• Issued numbered floor plans, move matrices, and coordinated move documentation
• Managed move coordinators and departmental teams to complete move forms and capture requirements
• Finalised move schedules, contact lists, and escalation routes for all phases
• Coordinated supplier readiness, costs approval, and purchase order issuance
• Handed over approved move plans to on-site Move Manager for delivery execution

• Supported UK VP Asset Management in delivery of multiple capital and workplace projects within London office
  Coordinated 8-month building-wide redecoration programme within occupied environment
  Managed phased 4-month stone floor maintenance programme to minimise operational disruption
  Supported CAT B fit-out and mobilisation of two floors for subletting
  Delivered multiple internal fit-out and refurbishment projects
  Coordinated recovery and reinstatement works across seven flood-affected floors
  

• Delivered multi-phase re-stack programme across 4 floors in London, relocating over 500 staff over 3 months in 7 phases
• Developed and implemented end-to-end move strategy, including phasing, timelines, and risk mitigation
• Managed procurement and installation of new furniture, and optimised use of existing furniture
• Coordinated building and carpeting works, ensuring minimal disruption and adherence to standards
• Directed move contractors, ensuring compliance, consistent service delivery, and programme milestones
• Conducted weekly contractor meetings to monitor progress and maintain schedule
• Built strong relationships with department heads and Move Coordinators to capture detailed move requirements

Southampton Office – Employee Transition Programme

• Managed monthly transition of Marine employees to Southampton office, relocating 500 staff
• Liaised with HR to confirm consultation outcomes and move dates, ensuring all policies and processes were followed
• Briefed Move Coordinators, issued Move Planners/Guidelines, and coordinated with relocation company and IT
• Produced Resource & Activity Schedules, monitored budgets, and reported costs to FM
• Coordinated with Information Handling team for BAU filing moves and clearance of vacated desks
• Oversaw clearing of old offices post-move, implementing a 0% landfill approach

• Working on Project Orbit, which is to make workplace improvements incorporating new ways of working and substantial financial savings.
• New ways of working involve staff going from a 1.1 ratio to a more flexible way of working by allocating staff fixed desks, Team desks and hot desks.
• Reducing the space in Hatfield from 6 buildings down to three buildings (1, 2 and 3).
• To achieve this over 3000 people were moved over a period of 8 weeks.
• Reducing the space in Bristol by vacating St James’ Court A and B and condensing into 3 main buildings.
• To achieve this over 2000 people were moved over a period of 6 weeks.
• All moves involved liaising with Departmental move champions to gain the requirement of their departments.
• Managing all contractors to ensure the programme was completed in a professional and timely manner.

• To lead, direct and develop the Moves Team in terms of work allocation, scheduling, cost control, resource requirements and all aspects of day to day management associated with the work flow.
• Manage all moves and refurbishments within Transport for London’s 52 Head office buildings.
• Manage Head office budgets in excess of 1 million pounds.
• Forecast spend on all jobs.
• Manage Procurement.
• Head Office Processes.
• Contractor framework.
• Tendering works for removal companies.
• Achievements: Merge Ex-Metronet into London Underground integration.
• Implemented strategy/programme.
• Integrated 5 buildings into 2 and disposed of 3 leased buildings and furniture over a period of 4 months.
• Produced procedures for moves team.
• Recruitment.

• Provided Group Facilities with the appropriate expertise in all aspects of moves management and minor refurbishment projects.
• Also responsible for the provision and management of efficient moves, relocations and small projects – including all associated contractor management, resources and expertise.
• Planning.
• Budgets.
• Managing Contractors.
• Deputise for the Moves Manager.
• Managed furniture store via 3rd party contractor.

• To manage, co-ordinate and implement all of the space planning and move processes required from the receipt of request through to the point of agreed and signed off drawings to post move debrief meetings for any size project.
• Manage and control a relocation budget, if required.
• Achievements: Re-located 180 STAFF.
• Three different departments needed to be relocated into one building so they could work as a team.
• Setting up all soft services for this site, organising security passes & liaising with Building manager on a daily basis (June 2004).
• Maxed out all floors to fire certificate level in our current building installing 150 new desks.
• Implementing new hot desking areas within our building.
• Re-located 380 staff to Tubeline’s new building at Stratford Market Depot (June 2005).
• Re-located 280 staff to another multi-tenant site in South Quay (June 2005).

• A new position within the company to implement the following:-
• General office procedures, seeking insurance company to process Employers Liability and Office insurance.
• Weekly timesheets for 9 employees – inputting all staff hours onto job sheets for all projects.
• Personnel for 9 employees, keeping staff records, implementing salary reviews/increases, tracking holidays and sickness records etc.
• Day to day liaison with clients.
• General PA duties to Managing Director.
• Ordering stationery.
• Microsoft Project – programme all projects using Microsoft Project to ensure all projects timescales are adhered to and to liaise with PM’s on a weekly basis for updates.
• Sage – started a new accounts system using SAGE, inputting all client and supplier information.
• Processes put in place to track all client invoices.
• Employee salaries were added.
• Production of weekly reports and presented to Directors on a weekly basis.
• The system was also maintained and updated on a monthly basis ensuring all information was correct and up to date.