- Enjoys travel across the world
- Reading
Jane Marie Ballam
Lincoln
Summary
Accomplished Executive Assistant with extensive experience in healthcare and law enforcement sectors, currently serving as PA to Director for System Delivery at NHS Lincolnshire ICB. Demonstrates expertise in meeting coordination, agenda management, and minute taking, ensuring efficient administrative processes. Proven track record in document preparation and diary management, complemented by strong communication skills and effective time management. Adept at event planning and executive support, with a history of successful collaboration across diverse teams. Career goal: to leverage organisational skills and professional acumen to enhance operational efficiency within dynamic environments.
Overview
41
41
years of professional experience
1
1
Certification
Work History
PA to Director for System Delivery/Deputy Director for System Delivery
NHS Lincolnshire ICB
Sleaford
09.2009 - Current
- Provide comprehensive service PA to Executive Director for System Delivery/Deputy Director for System Delivery.
- Responsible for planning and coordination of meetings and manage administrative processes i.e. requesting agenda items, producing agendas, arranging hospitality/booking venues, distributing papers and attend meetings to take minutes.
- Typing of correspondence, reports, letters from dictation, handwritten documents.
- Arrange events i.e. Women's Health Conference.
- Monitor diaries and arrange meetings on behalf of Director/Deputy Director.
- Incident loggist as and when required.
- Bring forward papers for meetings, events, deadlines to meet and reminders in advance to assist in efficient and organised running of directorate.
- Communicate effectively with staff and managers within the directorate.
- Healthcare
Medical Secretary
ULHT
Lincoln
04.2009 - 08.2009
- Typing letters, case history, treatment summaries and general correspondence.
- Dealing with telephone call from patients, doctors, nurses and acting upon the information given.
- Updating of notes and dealing with any queries from very urgent to routine queries.
- Working on PAS to track notes, retrieve information regarding patients and making appointment and making appointments.
- Healthcare
Senior File Preparer/Office Manager
Nottinghamshire Police
Arnold, Nottingham
03.1999 - 01.2009
- Typing statements, witness lists, exhibit lists, audio typing - listening and transcribing taped and video interviews for Major Crime which included rape, murder, child abuse etc.
- PNC checks.
- Liaising with CPS, Police Officers, Solicitors, Barristers, Judges, Coroner regarding the files.
- Typing coroners file from audio and copy typing.
- Line manager to file preparers.
- Police
Police Constable
Nottinghamshire Police
Arnold, Nottingham
03.1992 - 02.1999
- All duties required of as a serving Police Officer.
- Police
Executive Assistant
GPT
Beeston, Nottingham
09.1985 - 02.1992
- Typing letters, reports, memo's from audio tapes and shorthand, copy typing, filing, photocopying, faxing, diary management, appointment making, minute taking.
- Arranging worldwide conferences and attending conferences to administrate.
- Training of new starters and arranging training for members of staff.
- Telecommunications
Education
Level 2 Award in Effective Team Member Skills -
Institute of Leadership & Management
01-2012
NHS Elite, NHS Health -
Chartered Institute for IT
01-2010
HNC in Business & Finance -
De Montfort University
01-1993
RSA 1, 2 , 3 Typing -
Broxtowe College
01-1986
RSA Teeline Shorthand -
Broxtowe College
01-1986
RSA Audio Typing -
Broxtowe College
01-1986
English Language & Literature -
Bramcote Hills Comprehensive School
01-1985
History, Geography -
Bramcote Hills Comprehensive School
01-1985
Chemistry, Human Biology -
Bramcote Hills Comprehensive School
01-1985
Cookery, Childcare -
Bramcote Hills Comprehensive School
01-1985
Maths -
Bramcote Hills Comprehensive School
Skills
- Meeting coordination
- Agenda management
- Minute taking
- Diary management
- Event planning
- Communication skills
- Document preparation
- Microsoft Office
- Team collaboration
- Time management
- Positive attitude
- Creative thinking
- Time-management
- Email handling
- Administrative efficiency
- Professionalism
- Active listening
- Effective communication
- Technical troubleshooting
- Relationship-building
- Efficient multitasking
- Product knowledge
- Document management
- Report-writing
- Excel spreadsheets
- Executive support
- Typing speed
- Recruitment assistance
- Risk Management
- Professional email drafting
- Office administration
- Time efficiency
- First Aid certification
- Punctuality assurance
- Stress tolerance
- Travel arrangement
Custom Section
335-A-1861, Locality Administrator - Lincolnshire, 2025-09-14, 182701716, Mrs, Jane, Marie, Ballam, jane.ballam@nhs.net, 07807894544, NR213103C, Full time, 1968-10-01, Female, Married, WHITE - British, Heterosexual or Straight, Christianity, True, Long-standing illness, True, 24 Stevenson Close, Lincoln, Lincolnshire, LN4 1GP, United Kingdom, NHS Lincolnshire ICB, Bridge House, Unit 16, The Point, Lions Ways, Sleaford, Lincolnshire, NG34 8GG, United Kingdom, PA to Director for System Delivery, 2009-09-01, £30,162, Possibility of being made redundant, Provide comprehensive service PA to Executive Director for System Delivery/Deputy Director for System Delivery., Responsible for planning and coordination of meetings and manage administrative processes., Typing of correspondence, reports, letters from dictation, handwritten documents., Arrange events i.e. Women's Health Conference., Monitor diaries and arrange meetings on behalf of Director/Deputy Director., ULHT, Lincoln County Hospital, Greetwell Road, Lincoln, Lincolnshire, United Kingdom, Medical Secretary, 2009-04-01, 2009-08-01, £14,000, Permanent job as was working on bank., Typing letters, case history, treatment summaries and general correspondence., Dealing with telephone call from patients, doctors, nurses., Updating of notes and dealing with any queries., Nottinghamshire Police, Force HQ, Sherwood Lodge, Arnold, Nottinghamshire, United Kingdom, Senior File Preparer/Office Manager, 1999-03-01, 2009-01-01, £18,000, Was planning to emigrate to New Zealand., Typing statements, witness lists, exhibit lists., Liaising with CPS, Police Officers, Solicitors, Barristers, Judges, Coroner regarding the files., Nottinghamshire Police, Force HQ, Sherwood Lodge, Arnold, Nottinghamshire, United Kingdom, Police Constable, 1992-03-01, 1999-02-01, Retired due to injury on duty., All duties required of as a serving Police Officer., GPT, Technology Drive, Beeston, Nottinghamshire, NG9 1LA, United Kingdom, Executive Assistant, 1985-09-01, 1992-02-01, Made redundant., Typing letters, reports, memo's from audio tapes and shorthand., Arranging worldwide conferences., Mrs, Julie, Ellis-Fenwick, NHS Lincolnshire ICB, Board Secretary, Employer / Line Manager, NHS Lincolnshire I C B, Bridge House, Unit 16, Lions Way, Sleaford, Lincolnshire, NG34 8GG, United Kingdom, 07825938794, julie.ellis1@nhs.net, 2009-09-01, 2025-09-01, Mrs, Clair, Raybould, NHS Lincolnshire ICB, Executive Director for System Delivery, Employer / Line Manager, NHS Lincolnshire I C B, Bridge House, Unit 16, Lions Way, Sleaford, Lincolnshire, NG34 8GG, United Kingdom, 07917 070943, clair.raybould@nhs.net, 2009-09-01, 2025-09-01, Mrs, Rebecca, Neno, NHS Lincolnshire ICB, Deputy Director for System Delivery, Personal / Character Reference, NHS Lincolnshire I C B, Bridge House, Unit 16, Lions Way, Sleaford, Lincolnshire, NG34 8GG, United Kingdom, 07812659501, rebecca.neno@nhs.net, 2023-09-01, 2025-09-01
Certification
- Full Driving Licence
Interests
Timeline
PA to Director for System Delivery/Deputy Director for System Delivery
NHS Lincolnshire ICB
09.2009 - Current
Medical Secretary
ULHT
04.2009 - 08.2009
Senior File Preparer/Office Manager
Nottinghamshire Police
03.1999 - 01.2009
Police Constable
Nottinghamshire Police
03.1992 - 02.1999
Executive Assistant
GPT
09.1985 - 02.1992
Level 2 Award in Effective Team Member Skills -
Institute of Leadership & Management
NHS Elite, NHS Health -
Chartered Institute for IT
HNC in Business & Finance -
De Montfort University
RSA 1, 2 , 3 Typing -
Broxtowe College
RSA Teeline Shorthand -
Broxtowe College
RSA Audio Typing -
Broxtowe College
English Language & Literature -
Bramcote Hills Comprehensive School
History, Geography -
Bramcote Hills Comprehensive School
Chemistry, Human Biology -
Bramcote Hills Comprehensive School
Cookery, Childcare -
Bramcote Hills Comprehensive School
Maths -
Bramcote Hills Comprehensive School