Ellie Forbes
Summary
Highly organised and proactive Personal Assistant with experience supporting senior leaders across a range of sectors. Skilled in complex diary and inbox management, document preparation, travel coordination, and clear communication across teams. Known for discretion, problem-solving, and a calm, professional manner in fast-paced environments. Proficient in juggling multiple priorities and enhancing daily workflow and organisation.
Overview
10
10
years of professional experience
3
3
years of post-secondary education
Work History
Personal Assistant (Virtual and On-Site)
Various Private Clients
London
03.2024 - Current
- Managed senior clients’ calendars, coordinated meetings and scheduled weekly planning sessions
- Handled inboxes, meeting preparation, and minute-taking
- Prepared documentation and PowerPoint presentations for internal and external stakeholders
- Organised digital filing systems, ensuring confidentiality and structure
Team and Patient Co-ordinator
Royal Hospital for Neuro-disability
London
01.2021 - Current
- Managed multidisciplinary team and patient schedules, aligned across multiple departments
- Organised and chaired regular team meetings; documented and circulated minutes
- Maintained accurate documentation and coordinated communications between clinical staff and families, maintaining confidentiality at all times
- Provided administrative leadership across the department, streamlining systems and improving workflow
- Demonstrated initiative and professionalism in a high-pressure, confidential environment
Administrative Assistant
Richmond Park Plumbers Ltd
London
01.2020 - 01.2021
- Provided direct administrative support to company directors
- Coordinated business and personal travel arrangements
- Scheduled meetings and managed minutes for key decision-making discussions
- Managed diaries for various other employers
Administrative Assistant
Kinleigh, Folkard and Hayward
London
01.2015 - 09.2016
- Supported a busy property lettings team with diary management, meeting coordination, and document control
- Handled client communications, maintained digital and physical filing systems
- Prepared tenancy agreements and ensured all compliance documents were accurate and up-to-date
- Assisted with marketing material design and tracked renewals through CRM databases
Education
Bachelor of Science - Physiotherapy
Kings College London
London 09.2017 - 07.2020
A-Levels - Biology (A*), Psychology (A), Maths (B)
Putney High School
London /2009 - /2016
Skills
- Executive diary and inbox management
- Travel and event coordination
- Meeting scheduling & minute-taking
- Document drafting & presentation preparation
- Stakeholder liaison at all levels
- File and database management
- Proficient in Microsoft Office Suite & digital platforms
- Adaptable, discreet, and self-motivated
Affiliations
- Fitness enthusiast and former competitive figure skater with coaching experience. Passionate about organisation, personal development, and learning new systems. Committed to wellbeing, both physical and professional, and thrives in roles that require high attention to detail and a supportive team mindset.
Timeline
Personal Assistant (Virtual and On-Site)
Various Private Clients
03.2024 - Current
Team and Patient Co-ordinator
Royal Hospital for Neuro-disability
01.2021 - Current
Administrative Assistant
Richmond Park Plumbers Ltd
01.2020 - 01.2021
Bachelor of Science - Physiotherapy
Kings College London
09.2017 - 07.2020
Administrative Assistant
Kinleigh, Folkard and Hayward
01.2015 - 09.2016
A-Levels - Biology (A*), Psychology (A), Maths (B)
Putney High School
/2009 - /2016
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