Deb Sidebottom
Penistone
Summary
Dedicated administrator and receptionist with a track record of delivering precise and high-standard work. Versatile in adapting to different industries, consistently demonstrating a positive and flexible attitude. Years of experience in supporting administrative functions across various office settings, excelling in both team and individual roles.
Overview
32
32
years of professional experience
Work history
HR Administrator/Receptionist
Barnsley Hospital NHS Trust
Barnsley
2021.10 - 2026.03
- Oversee recruitment processes to enhance candidate quality and organisational fit.
- Assisted in various tasks. Supported team members with project-related activities. Contributed to maintaining project timelines.
- Advertise vacancies on NHS Jobs website to attract qualified candidates.
- Facilitated interview scheduling following candidate shortlisting.
- Facilitated preparation of conditional contracts for successful candidates to ensure compliance and clarity.
- Assist with HR recruitment checks, including reference verification. Support applications for DBS checks. Coordinate occupational health questionnaires with relevant stakeholders. Communicate with recruiting managers to provide updates on progress.
- Facilitated unconditional offers of employment and associated documents processing.
- Updated database with candidate progress. Assisted in utilising NHS systems for candidate hiring. Supported recruitment process through effective database management.
- Oversee general office administration including managing postal duties, handling main line calls, and monitoring inbox.
- Assisted with HR administrative tasks and reception duties. Provided support in maintaining employee records and documentation. Helped coordinate schedules and manage front desk operations.
- Facilitated positive first impressions as front of house contact during recruitment processes.
- Assisted in verifying identity checks for candidates upon job offer acceptance. Facilitated the collection of identification documents and right to work evidence in the UK. Supported compliance with employment regulations through thorough document handling.
- Facilitated onboarding processes for new hires, ensuring all documentation and compliance requirements are met.
- Issued ID badges to ensure secure access for personnel.
- Responded to phone enquiries from candidates and lead nurses/team leaders. Assisted with addressing questions and providing information. Facilitated communication between candidates and team leaders.
- Administer tracking and archiving of personnel files for current employees and leavers.
- Assisted in managing office tasks such as filing and photocopying documents. Supported daily operations through efficient organisation of office materials. Contributed to maintaining an orderly workspace for team productivity.
- Facilitated recruitment processes as HR Recruitment Officer to enhance candidate selection efficiency.
- Transitioned from NHSP bank staff to a substantive position, assuming increased responsibilities and demonstrating adaptability.
HR Administrator, Office Administrator
Clearview Group Ltd
Barnsley
2014.04 - 2021.10
- Oversaw project tasks to enhance team efficiency and deliver successful outcomes. Managed project schedules and documentation to maintain clarity and organisation. Encouraged effective communication among team members to strengthen collaboration efforts.
- Draft contracts for new staff members to establish clear expectations and adherence to organisational policies.
- Facilitated seamless integration of new staff members to foster a collaborative environment and improve operational efficiency.
- Implemented health and safety protocols to protect employee well-being and maintain a secure office environment.
- Updated personnel and health and safety manuals to promote a safe working environment and adherence to regulations.
- Streamlined general office administration to support operational effectiveness and promote organisational success.
- Delivered comprehensive administrative support for external company exhibitions to enhance brand visibility and foster stakeholder engagement.
- Facilitated collaboration among team members to ensure task completion. Guided colleagues in meeting strategic objectives successfully. Fostered an inclusive environment promoting teamwork and engagement.
Personal Assistant/Secretary to Head of Student Services
University of the West of England (UWE)
Frenchay, Bristol
2013.09 - 2014.02
- This was a temporary contract with the UWE. I provided comprehensive secretarial and PA support to the Head of Student Services. My main duties were as follows:
- PA Support eg diary management, organizing meetings with staff and students who were in need of counselling.
- Liaising with other departments in the University
- Organising overseas travel
- Ensuring correct documentation for meetings was prepared in advance
- Temporary contract
Support Secretary, Paediatric Diabetes & Endocrinology
University Hospitals Bristol, NHS Foundation Trust
Bristol
2011.11 - 2013.04
- Part time support secretary providing secretarial/administration support to consultants, nurse specialists and medical secretaries. My main duties were as follows:
- Peripheral clinic preparation for 35 clinics each year. This involved liaising with the clinic outpatient department and secretaries, compiling lists of new and follow up patients to be seen by the visiting consultant.
- Preparation of files and ensuring correct and up to date correspondence is on file for each patient.
- Liaising with outpatients if there were any changes to be made to the list ie cancellations etc, ensuring the consultants are kept up to date.
- Using a database to identify any patients that h been missed from the clinic lists that are due to be seen.
- I also assisted with the weekly diabetic clinics which involved checking blood results, making sure they are entered into the database. I check that the patients have up to date retinopathy scans and flag up any patients that require annual blood tests. I am then responsible for making sure the patients files are updated before the clinic is held
- General office support ie covering the phones for any sick leave/holidays, office filing.
- Part time
Administration Assistant, PA & Management Office
University Hospitals Bristol, NHS Foundation Trust
Bristol
2010.01 - 2011.11
- My duties involved expenses processing, sick leave and study leave processing, general office duties eg stationery and uniform ordering. I was made redundant from this role.
- I also worked for the University of the West of England as an audio typist from home.
- Made redundant
Clerical Bank, NHS
Bristol
2009.03 - 2010.01
- Various assignments on a temporary basis working mainly for CAMHS (Child & Adolescent Mental Health Service). This involved audio typing, covering reception and telephones, general office administration.
- Temporary basis
2007.01 - 2008.09
- Lived in Ontario, Canada
PA to Dr Elaine Sullivan, Director, Advanced Science & Technology Dept
AstraZeneca R & D
Loughborough, Leicestershire
2003.12 - 2006.12
- I worked at AstraZeneca for a small group of Scientists, researching methods of speeding up the drug discovery process. My main duties were as follows:
- Secretarial support to Dr Sullivan. Arranging meetings, extensive travel organization, involving complex worldwide itineraries, electronic diary organization, monitoring of inbox and incoming telephone calls to Dr Sullivan. Conference organization. Preparation and collation of papers and documents for meetings.
- Assisting with the induction process for new starters. This included organising a detailed checklist in preparation for the new member of staff to enable them to work efficiently from the first day of employment ie arranging passes, email log in etc.
- Administrative support to the scientists. This included arranging weekly team meetings, typing of reports and presentations, travel organization including rail, hotels and car hire.
- General day to day office support eg stationery ordering, and ensuring the office ran smoothly. First point of contact for the greeting of external visitors to the department.
Secretary to Malcolm Brookes, Head of Management Information
HSBC Asset Finance
Edgbaston, Birmingham
1997.10 - 2000.07
- I worked at HSBC for a large group of accountants, business analysts and finance staff. My main duties were as follows:
- Secretarial support to Malcolm Brookes including diary organization and meeting arranging.
- Typing of documents from dictation.
- General office administration.
- Providing cover for the Finance Director's secretary as and when required.
- I left HSBC to look after my mother who had terminal cancer. In between this, I held various temping jobs, working for an agency. I had many assignments, including reception work, administration and secretarial tasks. The need for to be flexible and a good team player was essential to the success of my assignments.
Secretary to the Area Sales Manager (ASM)
Thomson Directories
Bristol
1994.01 - 1997.01
- In this role I worked for the ASM and several sales teams. My main duties were as follows:
- Secretarial support to ASM and sales teams.
- Front of house reception.
- Producing weekly sales league tables.
- Organising meetings and sales conference.
- Tracking and organization of company car fleet.
- I also worked in the Sales Support office, dealing with customers over the telephone, solving problems and order taking.
- I have also worked for Bristol United Press (Evening Post) as a data entry clerk and copy checker and as a travel agent upon leaving school.
References
References on request
Timeline
HR Administrator/Receptionist
Barnsley Hospital NHS Trust
2021.10 - 2026.03
HR Administrator, Office Administrator
Clearview Group Ltd
2014.04 - 2021.10
Personal Assistant/Secretary to Head of Student Services
University of the West of England (UWE)
2013.09 - 2014.02
Support Secretary, Paediatric Diabetes & Endocrinology
University Hospitals Bristol, NHS Foundation Trust
2011.11 - 2013.04
Administration Assistant, PA & Management Office
University Hospitals Bristol, NHS Foundation Trust
2010.01 - 2011.11
Clerical Bank, NHS
2009.03 - 2010.01
2007.01 - 2008.09
PA to Dr Elaine Sullivan, Director, Advanced Science & Technology Dept
AstraZeneca R & D
2003.12 - 2006.12
Secretary to Malcolm Brookes, Head of Management Information
HSBC Asset Finance
1997.10 - 2000.07
Secretary to the Area Sales Manager (ASM)
Thomson Directories
1994.01 - 1997.01