Blesson Kurien
Birmingham
Summary
Articulate and accomplished Admin Executive experienced at keeping an office running smoothly.
Detail-oriented and diligent professional with an experience of 9 years in Corporate firm. Assist executives and managers on multiple organizational levels. Manage multiple schedules and maintain communication across teams. Focused, consistent, punctual and reliable with proven organizational skills and thorough knowledge of corporate policies and procedures. Seeking a role of increased responsibility and authority
Overview
10
10
years of professional experience
Work History
Administrator
KPMG
Kochi
03.2018 - 02.2023
- Assume role of primary point of contact between executives and internal/external clients
- Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Handle requests, feedback, and queries quickly and professionally
- Arrange executive travel, hotel and dining arrangements as needed
- Take dictation and meeting minutes, accurately enter notes and distribute
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
- Produce professional quality reports, presentations and briefs
- Develop and carry out efficient documentation and filing system for both paper and electronic records
- Delegate tasks as appropriate to other members of team
- Handling Travel arrangements
- Ensure timely updating mails/requests regarding schedule/route changes
- Allocation of escort guards where lady employee is 1st pick up and last drop
- Direct and manage corporate governance and regulatory compliance procedures
- Related to transportation activities
- Monitoring transport costs
- Ensure that transport problems are researched and corrected
- Proper maintenance and operations of particular client in terms of House Keeping,
- Food & Beverage, Stationery, Dispatch, Pantry & Vendors
- Ensure proper manning at site with proper uniforms, grooming & good manners
- Ensure timely billing of site for proper process of payments
- Ensure planning and execution of preparations for smooth operations
- Prepare daily, weekly, Fortnight, monthly records & SOP`s, checklists for operations and also take same from the staff
- Ensure zero issues in operations & maintenance
- Ensure statutory complaint is adhered by staffs
- Co-ordinate and Co-operate with all staffs executives, supervisors, & company staffs
- Daily reporting to Operation Manager
- Handle Administrative duties such as preparing Internal Memos/ Notices
- Maintaining all official records
- Replying all e-mails on daily basis, in order to make sure no mail remain non-responded by end of business day
- Maintain relation with clients
- In charge of inventory control of stationery, paper (check and stock), sundries (check and stock) and issuing of purchase requisitions
- Regular supervision on security & housekeeping
- Any other responsibility in office as assigned by superiors.
- Gathered, organized and input information into digital database
Admin & Operations Executive
Fba group
Doha, Qatar
10.2012 - 06.2017
- Act as point of contact between executives and internal/external clients
- Undertake tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations and briefs
- Develop and carry out efficient documentation and filing system
- Ensure all operations are carried on in appropriate, cost-effective way
- Improve operational management systems, processes and best practices Purchase materials, plan inventory and oversee warehouse efficiency
- Help organization’s processes remain legally compliant
- Formulate strategic and operational objectives
- Examine financial data and use them to improve profitability
- Manage budgets and forecasts
- Recruit, train and supervise staff
- Induction and On- boarding
- Performance Management
- Workforce Management
- Statutory Compliance
- Exit Permit formalities
- Find ways to increase quality of customer service
- Providing periodical reports to management regarding vehicle, drivers overtime, cost evaluation, lease vehicle reports, rental vehicle report and non-revenue voucher reports
- Preparing vehicle accident reports, fuel invoices & Insurance excess invoices for all
- Handling Direct Customers and arranging reservation for vehicle servicing, accident repairs etc
- Providing Logistic Support to Fleet and handling of lease and Mini-lease vehicle movements
- Follow up with traffic dept
- For all vehicle registration and renewals
- Coordinating with dealers for collection of new vehicles, repairs & services
- Through knowledge of techniques and methods used in repair and maintenance of Vehicles or equipment
- Strong knowledge of tools and equipment used in servicing of motor vehicles and Ground equipment’s
- Immense knowledge of effective supervisory techniques
- Great knowledge of civil service and department rules, police, and procedures.
Education
Bachelor of Science - Business Administration
Dr. C. V. Raman University
Banglore06.2015
High School Diploma -
Higher Secondary Board of Examinations
03.2009
Skills
- Strategic Planning
- Office Management
- Stakeholder Relations
- Business Administration
- Technical Support
- Business Development
- Operations Management
- Administration and Management
- Attention to Detail
- Travel Coordination
- MS Office
- Data Confidentiality
Timeline
Administrator
KPMG
03.2018 - 02.2023
Admin & Operations Executive
Fba group
10.2012 - 06.2017
Bachelor of Science - Business Administration
Dr. C. V. Raman University
High School Diploma -
Higher Secondary Board of Examinations