Anela Muratovic
Surrey,London
Summary
Highly skilled in office management and operations streamlining, with expertise in diary management, travel coordination, and vendor management. Demonstrates exceptional proficiency in decision-making, stakeholder engagement, and maintaining high-level confidentiality. Adept at budget management, onboarding processes, and teleconferencing while ensuring time efficiency and resilience under pressure. Committed to delivering excellence through proactivity and meticulous attention to detail across all administrative functions.
Experienced professional with focus on executive support and office management. Capable of streamlining administrative processes and improving operational efficiency through strong organisational and communication skills. Proven track record of managing complex schedules and coordinating high-level meetings to support senior executives effectively.
Overview
18
18
years of professional experience
5
5
years of post-secondary education
Work history
Executive Assistant
Kenneth Green Associates
10.2025 - 02.2026
- Coordinated daily schedules for CEO with meticulous attention to detail.
- Liaised with clients and stakeholders for effective relationship management.
- Took minutes during meetings with accuracy and precision, facilitated follow-up actions efficiently.
- Prepared reports and presentations for board meetings, streamlined decision-making process.
- Ensured smooth business travel arrangements for senior management.
- Resolved administrative issues promptly, minimised downtime in operations.
- Provided personal assistance to CEO whilst travelling overseas on business trips.
- Coordinated company events that strengthened employee morale and engagement.
- Scheduled appointments and conference calls coordinated seamlessly across different time zones.
- Maintained confidentiality of documents, ensured secure handling of sensitive information.
- Monthly expenses
- Prioritised tasks effectively, ensuring optimal use of time and resources.
- Managed correspondence with clients, fostering strong professional relationships.
- Provided support during board meetings to facilitate informed decisions.
- Took minutes during meetings accurately preserving crucial details for future reference.
- Liaised with key stakeholders to strengthen business relationships.
- Managed complex scheduling and diary management to ensure smooth business operations.
- Implemented new document management systems, improving data accessibility and security within the firm.
Executive Assistant to CEO / X 4 Board Members/Head of x2 Receptionists
Squid Group Law
12.2024 - 09.2025
- Extensive support to GM and CEO along with supporting the commercial team at a large HQ
- Extensive diary management
- Global travel for senior members of staff
- Arranging networking events for the team
- Producing board packs
- Distribution of minutes for key stakeholder meetings
- Managing x2 receptionists
- Office management
EA/Office Manager
Colorwow Federici Brands
04.2023 - 10.2024
- Tracked expenses in Concur and met budget targets.
- Drafted contracts and purchase orders for team.
- Prepared professional business correspondence on behalf of senior staff and organisation.
- Took minutes during meetings accurately preserving crucial details for future reference.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Trained junior staff members, boosting overall team productivity in administration tasks.
- Streamlined administrative processes to increase efficiency at work.
- Enhanced communication between departments by arranging and coordinating meetings and conferences.
- Oversaw procurement process efficiently reducing operational delays.
- Booked flights and hotels for domestic and international meetings.
- Assisted in decision-making processes by conducting comprehensive research.
- Coordinated all logistical aspects of corporate events leading to organised and successful functions.
- Streamlined invoice processing procedures for smoother financial operations.
- Prepared detailed reports for senior management's strategic planning.
- Updated office policies to reflect changing business needs and regulations.
- Ensured smooth day-to-day operations with diligent oversight of office tasks.
- Negotiated contracts with vendors, ensuring cost-effective services and supplies.
- Performed regular audits on company expenditures, identifying potential cost-saving opportunities.
- Scheduled meeting spaces and catering for board meetings, client consultations and contract negotiations.
- Liaised with external vendors and service providers to address on-site maintenance and repair needs.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
- Managed schedules for C-level executives, coordinating daily meetings and travel arrangements.
- Set office policies and procedures to keep team members coordinated.
- Improved office environment by implementing organisational systems and procedures.
- Drafted correspondences on behalf of the CEO, reflecting professional tone and content accuracy.
- Assisted in creating impactful presentations for stakeholder meetings.
Executive Assistant to 3 VPS/ Office Manager
Coty
06.2018 - 03.2023
- Ensure the provision of administrative and business support inclusive of extensive meeting and diary management for the x3 VPs and wider Executive Committee.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Took minutes during meetings accurately preserving crucial details for future reference.
- Administrative agenda items, facilitate approved guest speakers, record minutes, and consolidate and track outstanding actions.
- Ensure security, integrity, and confidentiality of data
- Design and implement office policies and procedures
- Coordinate schedules, appointments, and bookings
- Manage internal staff relations
- Corporate events -x2 yearly conferences/ Christmas party/ Brand reveals/ retailer events
- Extensive expenses management
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Enhanced communication between departments by arranging and coordinating meetings and conferences.
- Created expense reports with matching receipts.
- Prepared detailed reports for senior management's strategic planning.
- Booked flights and hotels for domestic and international meetings.
Executive Assistant to Senior Director / Office Manager
Children’s Health Services
10.2017 - 06.2018
- Commenced employment to singlehandedly support the Director and organise both business and personal meetings/ travel. Ensure the smooth running of a busy office.
- Conduct extensive business and personal diary management/ inbox management, expense administration and execution of personal errands
- Responded to high volume of incoming calls/ emails on behalf of director
- Liaised with external/ internal EA’s and departments to facilitate diaries/ events
- Arranged all travel requirements for the director and accurately processed relative expenses
- Coordinated team events including conferences/ Christmas party
- Minutes at top level meetings
- Room set ups/ bookings
- Analysing data and creating board packs
Sales and Marketing PA / Office Manager
Bluesourse
02.2017 - 10.2017
- Support several people within the sales team, with a primary focus on full PA support to the Sales Director
- Diary management for the Director
- Supporting 10 sales directors in all logistics/ client meetings/ breakfast meetings
- Producing board reports monthly and submitting to the board of directors
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the)
- Looking after a floor of 200 colleagues with the support of the facilities manager
- Arranging networking events with the Marketing Manager
- Managing expenses for the sales team monthly and submit them to accounts department
- Arranging the quarterly sales meetings off site including all logistics, entertainment
- Managed complex diaries, ensuring seamless executive schedules.
Makeup Artist/ Freelance
Dior
10.2016 - 02.2017
- Makeup artist
- Client bookings
- New campaigns/ promotional work
- Launches
Personal Assistant & Team Coordinator
Sartorius Ltd
06.2014 - 10.2016
- Diary management and inbox management
- Assisting in the opening of a new head office
- Attending customer site visits including overseas clients to assist the director
- Arranging daily/weekly/monthly forecast calls for the team members
- Taking minutes
- Travel arrangements
Customer Service Supervisor
Rainbow Leisure Centre
02.2012 - 06.2014
Front of House Representative
Virgin Active
01.2009 - 01.2011
Makeup Artist
House of Fraser
01.2008 - 01.2009
Education
Business and Events Management Degree -
Bournemouth University
01.2008 - 01.2011
A levels - Travel and Tourism (Double Award), ICT, Media Studies
Blenheim High School
Epsom 01.2006 - 01.2008
Skills
- Board Packs
- Events Coordination
- Stakeholder Engagement
- Office Management
- Diary Management
- Decision-Making proficiency
- Microsoft Office Suite
- High-Level confidentiality
- Time efficiency
- Travel Management
- Expenses
- Onboarding
- Vendor Management
- Operations Streamlining
- Budget Management
- Teleconferencing
- Minutes
- Resilience under pressure
- Proactivity
Personal Information
Title: Executive Assistant
Languages
Croatian
Intermediate
References
References available upon request.
Timeline
Executive Assistant
Kenneth Green Associates
10.2025 - 02.2026
Executive Assistant to CEO / X 4 Board Members/Head of x2 Receptionists
Squid Group Law
12.2024 - 09.2025
EA/Office Manager
Colorwow Federici Brands
04.2023 - 10.2024
Executive Assistant to 3 VPS/ Office Manager
Coty
06.2018 - 03.2023
Executive Assistant to Senior Director / Office Manager
Children’s Health Services
10.2017 - 06.2018
Sales and Marketing PA / Office Manager
Bluesourse
02.2017 - 10.2017
Makeup Artist/ Freelance
Dior
10.2016 - 02.2017
Personal Assistant & Team Coordinator
Sartorius Ltd
06.2014 - 10.2016
Customer Service Supervisor
Rainbow Leisure Centre
02.2012 - 06.2014
Front of House Representative
Virgin Active
01.2009 - 01.2011
Makeup Artist
House of Fraser
01.2008 - 01.2009
Business and Events Management Degree -
Bournemouth University
01.2008 - 01.2011
A levels - Travel and Tourism (Double Award), ICT, Media Studies
Blenheim High School
01.2006 - 01.2008