Ajayan Parakkattu Puthanveedu
Liverpool
Summary
Detail-oriented professional specializing in recruitment, NHS compliance, administration, human resources, and office management. Proficient in Microsoft Office and multilingual communication, facilitating effective collaboration across diverse teams. Strong organizational skills evidenced by efficient meeting scheduling, calendar management, and project coordination. Experienced in data analysis and reporting, ensuring compliance with data privacy principles and driving process improvement initiatives.
Overview
19
19
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work history
Compliance Administrator
Aintree university Hospital NHS Trust
Liverpool, Merseyside
2025.01 - 2026.03
- Facilitated mandatory and role-specific training compliance for 350+ domestic staff within estates & facilities directorate ensuring all competencies are current.
- Assisted with appraisal and pay progression compliance maintaining performance levels to enhance staff wellbeing and service quality.
- Coordinated with supervisors and ADMs to support timely completion of appraisals and accurate updates in ESR for effective reporting.
- Monitored training progress for staff identifying expiries and followed up to ensure ongoing compliance.
- Provided support for ESR assisting staff with login issues and course navigation to prevent delays.
- Compiled compliance reports and dashboard updates presenting insights for management review.
- Implemented automation solutions using formulas and tools to process large datasets reducing manual workload and errors.
- Contributed to safe and compliant working environment through effective data-driven compliance management.
- Mitigated regulatory risk through diligent monitoring and reporting systems.
- Conducted internal audits to identify potential areas of non-compliance.
- Supported resolution of internal discrepancies with clear guidelines and documentation.
- Enhanced operational efficiency by streamlining processes for better compliance management.
- Met compliance targets and turnaround times, consistently achieving individual and team performance targets.
Recruitment officer
Royal Liverpool University Hospital NHS Trust
Liverpool, Merseyside
2022.07 - 2024.11
- Executed full recruitment processes for medical honorary bank volunteers and general positions.
- Published job advertisements on NHS Jobs and TRAC; coordinated external postings as necessary.
- Maintained social media updates relevant to recruitment initiatives.
- Facilitated candidate and manager support throughout recruitment providing timely updates.
- Promoted company culture during candidate interactions, improving employer appeal.
- Managed onboarding procedures for smooth employee transitions.
- Ensured compliance with recruitment laws and regulations.
- Collaborated with HR team to optimise recruitment processes.
- Maintained up-to-date knowledge of industry trends, contributing to competitive advantage.
- Liaised with hiring managers to understand specific recruitment needs.
- Facilitated applicant screenings and background checks in alignment with company-established procedures.
- Informed candidates about interview results and made job offers to successful interviewees.
- Requested and contacted candidate references to help hire right people for jobs.
- Engaged in job fairs and career events to increase visibility.
- Completed reference and DBS checks on applicants and new employees.
- Coordinated reference and background checks for compliance with right-to-work guidelines.
- Established relationships with candidates and line managers to enhance communication.
- Administered ID/smart card distribution and certificate of sponsorship through Home Office systems.
- Monitored Trust KPIs and ensured compliance with recruitment service level agreement requirements.
- Coordinated onboarding processes for new hires ensuring adherence to NHS standards.
Administrator Band 2
Alder Hey Children's Hospital NHS Trust
Liverpool
2022.01 - 2022.06
- Digitalised older patient files to improve accessibility for doctors.
- Collected case notes from various sources including libraries.
- Safely moved and handled records between library and work floor.
- Prepared case notes according to processes while meeting KPI standards.
- Tracked case notes in manifest to ensure file governance during outsourcing.
- Executed ad hoc tasks related to preparing case notes across multiple workstreams.
- Maintained and updated spreadsheets and databases for accurate record logging.
Healthcare Assistant
Betheny Nursing Services, HCA
Liverpool
2021.03 - 2021.12
- Monitored patient health by observing behavioural and physical changes; reported concerns to ward supervisor.
- Stayed informed on latest treatments, care improvements, and regulations to enhance patient satisfaction and wellbeing.
- Cleaned public areas regularly, ensuring hygienic environment through routine sanitisation tasks.
- Provided support to patients, aiding their mental wellbeing with friendly and helpful service.
- Assisted senior nurses by monitoring patients within ward and reporting concerns promptly.
- Maintained positive patient relationships by consistently attending to their needs and offering ongoing support.
- Performed general cleaning tasks, including tidying rooms and sanitising kitchen workspaces.
- Supported patients in their basic hygiene needs, such as bathing, washing, and dressing.
- Aided patient rehabilitation by facilitating walking, talking, and movement activities as per care plans.
Assistant Manager Sales & Marketing
Muscat Ideal City Co LLC
Muscat
2018.04 - 2020.10
- Generated annual sales of US$ 500k in first year with average profit margin of 10%.
- Assisted with onboarding and training programmes for new employees to ensure compliance with company policies.
- Enhanced customer service by proactively addressing and fulfilling customer requests.
- Automated office operations by overseeing client correspondence and data management.
- Utilised advanced Excel functions to create and maintain comprehensive spreadsheets for reporting.
- Developed efficient filing systems and protocols for customer databases.
- Provided administrative support, including document copying and distribution.
- Strengthened operational efficiencies by implementing organisational systems for confidential records.
Assistant Purchase Manager
Zonal Trading & Contracting WLL
Doha
2017.03 - 2017.09
- Reviewed and negotiated vendor contracts to secure competitive pricing and improve lead times.
- Implemented inspection policies ensuring quality standards for all incoming products.
- Managed purchases and receipts while maintaining accurate documentation of materials and finished goods.
- Sourced new vendors to meet purchasing requirements and enhance supply chain efficiency.
- Conducted market research to establish competitive pricing strategies.
- Facilitated day-to-day office activities while providing support for reporting and management tasks.
- Built competitive bidding environments with diverse suppliers to optimise procurement processes.
- Developed cost reduction and waste elimination initiatives to enhance operational efficiency.
Assistant Sales Manager
Amiantit Oman Co LLC
Muscat
2015.04 - 2017.02
- Assisted in expanding local customer base to 102 accounts by adding 25 new clients.
- Supported annual sales turnover generation of US$1.2 million with 15 newly acquired customers.
- Helped execute sales manager responsibilities during manager emergencies to ensure continuity of operations.
- Aided in resolving complex customer inquiries from shop staff, delivering effective solutions to enhance satisfaction.
- Facilitated weekly department meetings to ensure organised and productive discussions.
- Developed weekly and monthly reports and presentations for performance analysis.
Export Sales Manager
Salem Balhamer Trading Co Ltd
Dammam
2008.12 - 2015.01
- Researched market trends, pricing structures, and competitor offerings daily.
- Expanded customer base through product sampling and addressing consumer inquiries effectively.
- Exceeded sales targets by five percent through daily interactions with potential customers.
- Negotiated vendor prices and service agreements to reduce costs significantly.
- Drafted sales slips and contracts to facilitate transactions efficiently.
- Increased sales by 6% in first 2 quarter itself and overall net profit by 12%.
Human Resources Assistant
Pantaloon Retail India Private LTD
Palakkad
2008.09 - 2008.12
- Supported recruitment processes by conducting background and reference checks.
- Facilitated hiring protocol by processing business cards, bank accounts, and medical checks.
- Oversaw scheduling of annual leave requests avoiding under-staffing issues during peak holiday seasons.
- Achieved improved relations with staff through regular one-on-one meetings.
- Participated in job fairs to attract top talent and diversify candidate pool.
- Handled correspondence between departments improving internal communication.
- Supported new hires during onboarding process, helping them settle into roles faster.
- Aided in resolution of employee grievances, fostering healthier workplace culture.
- Maintained employee records, ensuring compliance with data protection regulations.
- Prepared personnel files, keeping all employee records up-to-date.
- Provided support during performance review processes, leading to smoother operations.
- Conducted exit interviews for valuable feedback from departing employees.
- Organised regular social events and on-site activities to encourage teambuilding.
- Prepared final payments and bonuses for departing employees.
- Maintained office organisation through systematic filing, sorting mail, and performing bookkeeping tasks.
- Assisted in execution of termination procedures.
- Addressed questions and concerns of new employees.
- Reviewed timesheets for accuracy and maintained records in company systems.
- Executed clerical duties within HR, including filing and delivering mail.
Administrative Associate
Affiliated Computer Services India Pvt. LTD
Cochin
2007.07 - 2008.03
- Assisted in executing insurance election options for health and welfare benefits at Fortune 50 firms, Morgan Stanley and Exxon Mobil Corporation.
- Conducted research and analysis on consumer and vendor reconciliation during open enrollment periods.
- Supported data processing efforts by utilising extract-transform-load methodology.
Education
MBA - HUMAN RESOURCES MANAGEMENT
SRR FOUNDATION
India 2013.06 - 2015.06
BA - ENGLISH LANGUAGE AND LITERATURE
UNIVERSITY OF CALICUT
India 2004.06 - 2007.04
Skills
- Attention to detail
- Interpersonal communication
- Meeting scheduling and calendar management
- Time management and prioritization
- Microsoft Office proficiency
- Data entry and record management
- Multilingual communication (Hindi, Malayalam, Tamil, English)
- Recruitment and onboarding coordination
- Compliance monitoring
- Process Improvement
- Team collaboration
- Problem solving
- Office management practices
- Organisational acumen
- Confidentiality maintenance
Certification
- Online Introductory Certificate in Cyber Law and Intellectual Property Rights from Asian School of Cyber Law.
- Diploma In Information Technology.
- Administrative Human Resources - HR Certification Institute (HRCI)
- HR Analytics Certificate - University of California, Coursera
- Understanding Organizations and the Role of HR- HR Certification Institute (HRCI)
- Six Sigma White Belt - LinkedIn Learning Certificate
- Fundamental of Human Resources by CIPD
- Certificate Business Process Improvement – Linkedin Learning
- Corporate Governance – Coursera
- Introduction to Project Management by Clickup - Coursera
- CPD Certificate in Values in to Action by A KInd Life Ltd
- Organisation structure, Bands and Grades Structures certificate by Reed Learning
- 100% compliance on NHS mandatory training including, Information Governance and Data Security, Conflict resolution etc
REFERENCES
Available on demand
Affiliations
- Learning new Courses
- Movies
- International Policitcs
- Global Defence Strategies
- Music
Languages
English
Advanced
Hindi
Upper intermediate
Malayalam
Native
Tamil
Upper intermediate
References
References available upon request.
Timeline
Compliance Administrator
Aintree university Hospital NHS Trust
2025.01 - 2026.03
Recruitment officer
Royal Liverpool University Hospital NHS Trust
2022.07 - 2024.11
Administrator Band 2
Alder Hey Children's Hospital NHS Trust
2022.01 - 2022.06
Healthcare Assistant
Betheny Nursing Services, HCA
2021.03 - 2021.12
Assistant Manager Sales & Marketing
Muscat Ideal City Co LLC
2018.04 - 2020.10
Assistant Purchase Manager
Zonal Trading & Contracting WLL
2017.03 - 2017.09
Assistant Sales Manager
Amiantit Oman Co LLC
2015.04 - 2017.02
MBA - HUMAN RESOURCES MANAGEMENT
SRR FOUNDATION
2013.06 - 2015.06
Export Sales Manager
Salem Balhamer Trading Co Ltd
2008.12 - 2015.01
Human Resources Assistant
Pantaloon Retail India Private LTD
2008.09 - 2008.12
Administrative Associate
Affiliated Computer Services India Pvt. LTD
2007.07 - 2008.03
BA - ENGLISH LANGUAGE AND LITERATURE
UNIVERSITY OF CALICUT
2004.06 - 2007.04