Zoe Mackenzie-Spalding

Provide payroll support for several clients, varying from:

• The implementation of HR and Time & Attendance software: Bamboo HR & Planday
• Regular processing of weekly and monthly payroll cycles: start to finish
• Payroll and software training for management
• Provide knowledge of changing regulations and employment law to keep operations in compliance with applicable standards
• Annual preparation and submissions of PAYE Settlement Agreements and P11D's
• Responding to day-to-day queries from clients and their employees

• Coordination of 27 weekly and monthly payrolls, including onboarding and offboarding employees
• Implementation of a new payroll system (ADP)
• Ongoing training and coaching of team colleagues in both Payroll and HR
• General payroll procedural improvements; implementing structure and compliance.
• Specific emphasis required on the compliance of the Salary Sacrifice Pension schemes and manual calculations carried out within the company
• Furlough calculations and claims
• Average Holiday Pay manual calculations
• Manage escalated issues and provide direction
• Payroll reconciliations, journals and ledger settling
• Preparation of monthly and annual financial reports for accounting and auditing purposes

• Coordination of 23 monthly payrolls over 5 countries
• Assisting the HR Manager with general UK employment legislation relating to Pensions, Statutory leave and entitlement, termination procedures etc.
• Maintenance of the time and attendance system and verification of time entry for all employees
• Maintaining accurate records of payroll documentation and transactions
• Preparation and distribution of monthly and annual documents for all hotels
• Responding to payroll-related inquiries and resolving concerns
• Performing account balance and payroll reconciliations
• Preparing financial reports for accounting and auditing purposes
• Implementation of all payroll systems (Planday, ADP, Pensions) for all new hotels

• Lead daily activities of the team to ensure that all work is completed according to scheduled deadlines with attention to quality standards, priorities and overall goals
• Prepare and process weekly and monthly payroll administration
• Complete weekly/monthly salary, tax, and social security reconciliations, journal and accrual reports
• Quarterly and year-end closing procedures including audit
• Manage escalated issues and provide direction.
• Ensure compliance with relevant laws and internal policies. Establish and monitor appropriate controls, policies, and procedures within payroll unit.
• Supervise and coach payroll administrators and assistants
• Maintain accurate records and prepare reports.
• Recommend changes in methods and procedures to improve efficiency of the payroll function.

Payroll:

• Processing monthly payroll from start to completion
• Collating staff expenses and overtime information
• SMP/SPP/SAP and SSP calculations
• Manual pro-rata salary/holiday calculations
• Administration of pension auto-enrolment processes
• Monthly and annual PAYE/NIC submissions through RTI and P11d’s

Personnel:

• Preparing offer letters and contracts for new employees
• Maintaining employee PVG records
• Ensuring that employee training records are up-to-date and complete
• Implementation of company benefits
• Preparing personnel letters regarding statutory leave

Purchase ledger:

• Fortnightly processing of supplier invoices
• Matching supplier invoices against purchase orders
• Query invoice discrepancies with relevant department or supplier
• Check and reconcile supplier statements
• Issuing remittances

Working in the UK Payroll department of a large Payroll Bureau, my role involved the processing and reconciliation of approximately twenty weekly and monthly client payrolls, ranging from 100-800 staff per payroll. Tasks included:

• Inputting payroll data into the payroll system (Team Spirit)
• Balance sheet reconciliations
• Net to Gross and manual Pro-rata calculations
• SSP/SMP/SPP and SAP manual calculations
• Norwegian and Danish tax Calculations
• Producing payroll journals
• Pension reconciliation and Auto-enrolment
• Ensuring comprehensive payroll records are kept up to date
• Completion of monthly and year-end submissions to HMRC

• Processing weekly payrolls from start to completion working from timesheets and manual data entry into Sage
• Manual calculations of holiday pay, Statutory payments and pro-rata calculations for new hires and leavers
• Preparation of tax payments to be made to HMRC
• Preparation of contracts for new hires and maintaining the company filing system