Zac Cleeton
Prestonpans,East Lothian
Summary
Bid and business coordination professional with strong expertise in bid management, financial analysis, and stakeholder engagement. Demonstrates a proven ability to deliver compliant proposals on time while driving continuous improvement initiatives. Experienced in collaborating with cross-functional teams to develop winning bid strategies and manage complex pursuits.
Overview
9
9
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work history
Bid Coordinator, Bids & Proposals
MacTaggart Scott
Loanhead, Midlothian
06.2025 - 01.2026
- Lead the preparation and submission of high quality, fully compliant proposals and tenders, ensuring alignment with customer requirements and strict adherence to deadlines.
- Act as Bid Lead for the end to end delivery of high value major bids, managing bid strategy, governance and stakeholder engagement from receipt of ITT through to board level approval.
- Collaborate closely with technical, procurement, commercial and quality teams to secure accurate engineering, financial and commercial inputs.
- Develop winning bid strategies in partnership with Business Development, identifying key differentiators, value propositions and win themes.
- Write, review and edit proposal content to ensure clarity, consistency and full compliance with client specifications and contractual requirements.
- Work with departmental estimating teams to deliver competitive pricing, robust cost models and agreed margin targets, maintaining risk registers throughout the bid lifecycle, as well as ensuring any assumptions exclusions and dependences are captured.
- Serve as the primary point of contact for all bid related queries, managing internal and external stakeholder communications.
- Ensure full compliance with internal governance, legal, contractual and company standards.
- Present bid and proposal summaries at gated reviews to Senior Management and the Board of Directors, prior to issue.
- Provide regular reporting to Senior Management and the Board, including bidding updates, win/loss analysis and lessons learned.
- Support market and competitor analysis through close liaison with Business Development teams.
- Managed project identifiers and input project budgets into the companies ERP system; IFS, ensuring accuracy and alignment with approved financial controls.
- Lead continuous improvement initiatives to streamline and enhance internal bidding processes.
Business Coordinator 2
Charles River Laboratories
Edinburgh
10.2018 - 06.2025
- Was responsible for the accurate creation and management of pricing and costs for live studies across multiple clients at the Tranent site, using Excel-based pricing models.
- Managed and oversaw the costing function for all AstraZeneca studies globally at Charles River, including pricing within the Master Service Agreement (MSA).
- Used Salesforce to manage enquiries, track bidding timelines and review scopes of work required for cost creation.
- Operated effectively in a fast paced, time critical environment to ensure all pricing deadlines were met.
- Supported team members with day to day costing queries and provided subject matter guidance where required.
- Collaborated closely with Operational, Procurement and Client Service teams to ensure accurate and commercially sound pricing was issued to clients.
- Performed quality checks on team pricing outputs to ensure accuracy and compliance prior to client submission.
- Trained team members on new processes and systems, and supported the onboarding and training of new starters.
- Piloted new projects and costing processes, identifying risks, issues and opportunities for improvement prior to full implementation.
- Maintained and updated all Smartsheets required to support costing and pricing activities.
- Used advanced Excel functionality and formulae to develop study-level costings based on protocol and supporting documentation.
- Used SAP to retrieve billing, financial and study related information.
- Ensured all study changes (Change Orders) were fully documented, tracked and visible to relevant stakeholders.
- Supported the transition of laboratory science costing functions into the Global Pricing Tool, standardising study cost creation and ensuring alignment across global teams.
- - Progressed through roles: Project Coordination Administrator → Project Coordinator 1 → Project Coordinator 2 → Business Coordinator 2.
- Additional Training: Train the Trainer | Inspire to Lead | Intermediate Excel & Word | Principles of GLP | Health & Safety | Various LinkedIn Learning Courses
Administrator (Summer Placement)
Team Hygiene Scotland LTD
Musselburgh, East Lothian
06.2017 - 08.2017
- Prepared quotes, invoices and client communications.
- Maintained spreadsheets and databases, ensuring accuracy and completeness.
Education
Scottish Qualifications Certificate - Multiple
Ross High School
Tranent, East Lothian 08.2013 - 08.2018
Skills
- Strong communication & influencing skills
- Stakeholder and customer relationship management
- Working under pressure to tight deadlines
- Bid planning and management
- Proposal writing
- Microsoft Office (Excel, Word, PowerPoint)
- ERP systems (SAP, IFS)
- Salesforce
- Smartsheet
- SharePoint
Websites
Certification
SC Security Cleared
Community Involvement
Referee - Scottish Football Association
- Officiate grassroots and competitive football matches, ensuring compliance with laws of the game and fair play.
- Make quick, impartial decisions under pressure in high-intensity environments. - Manage player, coach and spectator interactions, demonstrating authority, professionalism and conflict resolution.
- Developed strong communication, leadership and teamwork skills.
References
References available upon request.
Timeline
Bid Coordinator, Bids & Proposals
MacTaggart Scott
06.2025 - 01.2026
Business Coordinator 2
Charles River Laboratories
10.2018 - 06.2025
Administrator (Summer Placement)
Team Hygiene Scotland LTD
06.2017 - 08.2017
Scottish Qualifications Certificate - Multiple
Ross High School
08.2013 - 08.2018