Yvette Quinn

Payroll:

•Ensure accurate inclusion of bonuses, commissions, and retroactive pay raises in the monthly payroll.

•Process payroll, run and submit RTI within the specified time frame, and upload payslipsto Openpayslip.

•Handle payroll-related queries and correctly calculate and issue final salary payments, including P45s.

•Accurately manage Statutory Maternity Pay (SMP).

Annual Payroll:

•Calculate and issue P60s, process and issue P11ds, and submit them online to HMRC.

•Make P11d(b) submissions and payments.

Pension:

•Maintain and update the monthly pension schedule in the shared drive.

•Update the Royal London system monthly and submit the schedule and payment.

AXA - Company Private Medical Scheme:

•Coordinate with new starters after three months with the company to join the AXA medical scheme.

•Handle additions, address changes, and removals from the AXA Health policy.

New Starters:

•Liaise with department heads for new starters, ensuring receipt and storage of relevant documents in the HR folder on the shared drive.

Expenses:

•Upload employee expenses to Canpeopleon the 1st of each month, chase outstanding claims and manage submissions.

•Verify receipts, categorize and enter expenses into Business Central, pay cash expenses, and post in Canpeople.

Accounts Payable (AP):

•Raise requested purchase orders, input AP invoices into Business Central, and manage queries.

•Conduct twice-monthly supplier payment runs and post payments.

•Handle ad-hoc payments to suppliers and ensure payments by the 26th of each month.

Contractor Invoices:

•Advise contractors on quarterly bonuses for inclusion in monthly invoices.

•Monitor invoice due dates, post invoices in Business Central, and ensure payments by the 26th of each month.

Accounts Receivable (AR) Invoices:

•Confirm receipt of customer purchase orders, create invoices in Business Central, and upload them to customer portals or forward to customer AP/Sales teams.

•Chase overdue invoices and post invoice receipts.

•Pursue signed contracts and purchase orders for 'won' deals ensure accurate addition to the order.

•Deferred Revenue Reconciliation:

•Update and maintain reconciliation to ensure accurate deferral of invoices, ensuring all deferred invoices are processed by month-end.

Banks:

•Post daily bank transactions for the five EMEA bank accounts, manage bank-related queries, and perform monthly bank reconciliations.

Treasury:

•Update the Treasury department on EMEA and US bank balances every Monday morning and month End.

Octopus EV Scheme:

•Coordinate with Octopus regarding new employee EV contracts, including confirming start dates and salary details.

•Approve, sign, and return contracts, add salary sacrifice details to payroll, and ensure timely receipt of monthly salary sacrifices from Octopus.

•Post Octopus invoices.

Monthly Maintenance of Exchange Rates:

•Maintain the Sharperlightreport with month-end exchange rates, raise queries as needed, enter exchange rates into Business Central, and run the revaluation.

•Enter exchange rates in COSI for all currencies.

Monthly AP & AR Reconciliation:

•Ensure completion according to the month-end schedule and address any discrepancies.

Bank Transfers:

•Arrange necessary inter-currency transfers between the EMEA bank accounts, enter them into HSBC, and obtain approval from Pippa.

•Keep track of scheduled payments and required currencies.

Started this role in 1996 in an Accounts Payable Clerk position. After completing my AAT qualification I was given more responsibility / roles, including raising Sales invoices, Bank and GL reconciliations.

Reception; answering calls, distribution of daily post.

General accounts administartion, AP, AR and daily banking duties