Victoria Orr

• Manage timely and accurate reporting of various financial transactions and information for detailed analysis.
• Consolidate comprehensive management accounts, integrating income statements, cashflow and balance sheets.
• Present management accounts to Directors.
• Administer payroll for accurate, timely salary disbursements.
• Implement new finance procedures and check lists to follow.
• Reconcile and submit accurate tax filings, avoiding penalties and interest charges.
• Bank reconciliation of a six bank accounts
• Credit Card reconciliation of two credit cards
• Weekly Cash-flow updates
• Collaborated closely with accountants to ensure smooth year end processes.
• Controlled company spending by monitoring the purchase ledger
• Analysis and process all weekly supplier payments.

Credit Control

• Managed customer accounts for maintaining positive finance relationships.
• Streamlined debt collection processes resulting in improved financial health of the company.
• Monitored client's credit situation closely, mitigating risks associated with late payments.
• Updated database regularly for maintaining up-to-date record of all transactions.
• Enhanced customer satisfaction by resolving billing disputes amicably yet promptly.
• Collaborated with internal teams to ensure smooth functioning of credit control processes.
• Improved financial efficiency by implementing new credit control procedures.
• Negotiated repayment arrangements, improving cash flow in the process.
• Coordinated legal actions against defaulters to safeguard company interests.
• Contacted customers about overdue payments by phone, letter and email.
• Reconciled complicated accounts provided by accounting team.

Purchase Ledger

• Processing of all supplier/overhead invoicing in a timely manner, using the correct nominal coding.
• Resolved supplier queries quickly, improving relationships and increasing trust.
• Streamlined reconciliation processes to facilitate quicker resolution of discrepancies.
• Developed effective systems for tracking incoming invoices, reducing paperwork backlog.
• Prepare weekly supplier payments.
• Reconciliation of supplier/overhead statements.

• Generate sales invoices upon receipt of billing information and track collection progress
• Reconcile company bank account
• Complete supplier payments
• Complete Sub Contractor CIS returns
• Complete VAT reconciliation
• Record financial progress and pass onto an accountant on a yearly basis for accounts to be filed

• Working alongside three businesses within one agency to provide financial support and help to maintain company financial procedure
• Create and maintain a yearly revenue forecast with the Finance Director and with each of the directors of the business
• Identify and investigate variances to financial plans and forecasts
• Analyse budgets, financial reports and projections for accurate reporting of financial standing
• Arranging and controlling monthly revenue income meetings with each business
• Reporting monthly revenue figures and updates to the Finance Controller and Finance Director
• Attending daily meetings with Account Directors and Handlers to main the smooth running of the finances
• Ensuring full reconciliation of all jobs are maintained, and reviewed on an on-going basis, tracking these to budgets and client purchase orders
• Maintenance of the divisional revenue trackers ensuring these are in sync with the central budget
• Overview of the client trackers kept by the account teams ensuring consistency and accuracy of these reports
• Instructing invoicing instructions to the Production Accountants
• Ensuring accurate and quality invoicing is being carried out on a timely manner, and ensuring that invoices are reviewed carefully before being issued to the client
• Management of 'Work in progress' and review of outstanding debts and any outstanding purchase orders in conjunction with the rest of the finance team
• Induction of new client account team members in finance processes and procedures, creating training materials and guides where needed
• Follow up with employees where time-sheets have not been submitted on time or incorrectly
• Ensuring income reporting is in accordance with Omnicom guidelines

• Completing new client jobs
• Checking internal and external budgets
• Ensuring internal and external costs and time are being allocated to the correct jobs
• Ensuring jobs are being reconciled to the clients budget
• Producing and reconciling work in progress reports
• Arranging and attending regular meetings with account handlers
• Producing draft sales invoices for approval and developing a live invoice for the client
• Liaising closely with Accounts Payable
• Maintaining an invoicing schedule to track all invoicing is being invoiced on a timely basis
• Maintain client invoices are being paid within the payment terms
• Produce monthly debtors statements

• Analysing work in progress and time reports
• Attending weekly meetings with account controllers
• Reconciling jobs that have been completed
• Raising and posting sales invoices onto a accounting system
• Managing any invoice queries that occur and ensuring all issues are resolved in a timely manner
• Allocating payments received from clients
• Identifying overdue client accounts and chasing payments by telephone and email
• Producing debtor reports and statements
• Assisting with month end close
• Assisting with the purchase ledger as and when needed
• Company Banking

• Overseeing the day-to-day running of supplier account
• Liaising with internal and external suppliers
• Answering daily queries
• Processing supplier invoices and payments
• Assisting with month-end close
• Completing company time-sheets
• Completing company banking

• General office work, including filing, banking and looking after the company petty cash