Victoria Bray
Commercial Administrator
Norwich,Norfolk
Summary
A highly motivated and ambitious candidate keen to take on the challenge of a new career path. Has extensive administration experience in various commercial sectors and professional communication skills gained through positions in customer service, sales and retail.
An individual who works with a high degree of accuracy, is a methodical problem solver and can work independently within a team. Readily adapts to change, is flexible but also able to work to strict deadlines.
Overview
23
23
years of professional experience
16
16
years of post-secondary education
Work history
Commercial Administrator
Lovell Partnerships Ltd
Norwich, Norfolk
2014.05 - Current
- Verify Supplier invoices against purchase orders and PODs to clear them for payment in line with company KPI's.
- Costing overhead invoices and managing their authorisation process to facilitate payment.
- Resolving queries for Purchase, Sales and Subcontract Ledgers
- Issuing monthly Client invoices and monitoring the banking daily
- Managing multiple trackers for various processes including Orders, Payment Requests and Client invoices
- Supporting the Pre-development and Technical teams with Planning, utility and payments
- Inputting time sheets for weekly paid staff and expenses
- Handling of Vendor Registration process & subsequent vendor updates
- Coordination of subcontract procurement and management system
- Raising, printing and tracking Subcontract Orders ensuring compliance of Commercial documents and processes providing clear audit trails in line with company policies
- Administration duties required by office personnel, taking overflow calls and covering of Reception
Procurement Administrator
Kier Group (Formerly May Gurney Ltd)
Norwich, Norfolk
2011.04 - 2014.05
- Document Control for all Procurement Master documents including Legal contracts, Framework Agreements and templates
- Prepared and issue tenders enquiries for all divisions and implemented a system for tracking quotes
- Procurement Admin duties including data gathering, report creation, Proof-Reading, re-formatting, analysis and comparison
- Managed the SFR process (Supplier Failure Reports) issued by sectors to obtain supplier feedback
- Designed, developed and maintained Procurement Schedules, Project Plans and Tracking sheets
- Stream lined administration, department processes, user guides to ensure consistency and ease of use
- Tracked monthly Supplier Management reports
- Organised meetings, Supply Chain events, conferences, travel and accommodation
Sales Consultant and Data Control Administrator
Voyages Jules Verne (part of Kuoni Travel)
Marylebone, City of Westminster
2006.03 - 2011.01
- Sales Consultancy, booking and travel advice to customers for escorted tours and independent travel
- Led a team in creating destination guides to improve staff product training, to simplify and align processes
- System management by accurately loading travel and pricing information to brochure deadlines
- Delivered product power point presentations on familiarisation and educational trips for training
- Championed inter-departmental communication to improve marketing effectiveness, sales conversion rate and customer satisfaction
- Proficient user of complex Global Distribution Systems (GDS) – Galileo
Customer Services Assistant
Lloyds Bank
Gillingham, Kent
2003.03 - 2004.12
- Processed high volumes of cheques on corporate accounts
- Identified in excess of £4m fraudulent transactions
Sales Assistant
Various Retail Shops
Rochester, Medway
2000.07 - 2003.02
- Further details on request
Education
NCFE Level 2 - Principles of Business and Administration
West Suffolk College
Bury St Edmunds, Suffolk 2014.04 - 2014.11
BTEC Diploma - Foundation Studies
Kent Institute of Art and Design
Rochester, Medway 1999.09 - 2000.06
A-Levels - Art, English Literature, Film Studies
Lewes Tertiary College
Lewes, East Sussex 1997.09 - 1998.06
GCSEs - 10 Subjects
British School of Brussels
Brussels, Belgium 1983.09 - 1997.06
Skills
- Experienced Administrator across multiple departments
- Advanced Microsoft Office Knowledge
- Analytical and innovative Problem Solving Skills
- Competent Data and Master Document Control
- Accurate and conscientious work ethic
- Efficient and effective time management
- Works well individually as part of a team
- Trained Fire Marshal
Timeline
Commercial Administrator
Lovell Partnerships Ltd
2014.05 - Current
NCFE Level 2 - Principles of Business and Administration
West Suffolk College
2014.04 - 2014.11
Procurement Administrator
Kier Group (Formerly May Gurney Ltd)
2011.04 - 2014.05
Sales Consultant and Data Control Administrator
Voyages Jules Verne (part of Kuoni Travel)
2006.03 - 2011.01
Customer Services Assistant
Lloyds Bank
2003.03 - 2004.12
Sales Assistant
Various Retail Shops
2000.07 - 2003.02
BTEC Diploma - Foundation Studies
Kent Institute of Art and Design
1999.09 - 2000.06
A-Levels - Art, English Literature, Film Studies
Lewes Tertiary College
1997.09 - 1998.06
GCSEs - 10 Subjects
British School of Brussels
1983.09 - 1997.06