Dedicated Senior Executive Assistant with over 10 years of experience. Expert in strategic planning and organisation and providing comprehensive support to company leaders. Goal-orientated with the ability to meet long-term goals through daily organisation. Dedicated to excellent customer service, client satisfaction and team communication.
Hi, I’m
Triin Kambek
Bath,Bath
Summary
Overview
19
years of professional experience
3
years of post-secondary education
Work History
ROPER RHODES LTDBATH
Executive Assistant to Managing Director and Board
01.2021 - Current
Job overview
- Scheduled Board of Directors meetings, assisting with meeting materials, resources, and agendas.
- Coordinated events and conferences for up to 50 people, offering support with set-up and resources to guarantee smooth operations.
- Maintained databases and filing systems to boost team efficiency.
- Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
- Approved travel expenses and reimbursement requests submitted by employees.
- Researched and compiled data to prepare documents for directors to present during meetings.
- Assisted in selection of vendors and negotiated deals for equipment, services, and supplies.
- Replenished snacks, paper, and other office supplies.
- Made travel arrangements (domestic and international) and booked accommodation for executives.
- Collaborated with marketing, human resources, and finance departments on special projects.
- Attended meetings on behalf of executives, taking notes and recording minutes.
- Kept executives informed of upcoming commitments and responsibilities.
- Facilitated smooth communication between the Board and members of staff.
- Filed and retrieved corporate records, documents, and reports.
SEEKER DIGITAL LTDBRISTOL
Executive Assistant to CEO
02.2020 - 11.2020
Job overview
- Executive-level administrative support for CEO and the leadership team
- Extensive diary management in a fast pace environment
- Managing all travel and hotel bookings
- Full inbox management
- Project management and oversight (Asana)
- Communication with the non-executive board directors in the preparation of the monthly board meetings
- Document preparation for meetings (notes, agendas, reports)
- Assisting the CEO with personal finance and management tasks (bills, taxes, car, etc)
- Coordinating the company's CSR strategy, and leading the charity commission activities
- Acting as a business coach for other managers in the business, helping them prioritise tasks and choose the best strategies for action
- Working closely with the Office Manager on various office-related tasks (catering, meeting room bookings, server relocation, office space search)
WELLNESS RETREAT LTD
Co-founder & Managing Director
09.2017 - 06.2019
Job overview
- Managing operations at a wellness retreat centre in Portugal (including staff, catering, client relations, and leading yoga workshops)
- Creating and hosting a 16-day group tour in South Africa (including building and selling the product, making all necessary bookings, budgeting, and guiding/hosting clients at the destination)
- Managing operations at the annual summer festival in Devon, UK (including set up, designing an efficient check-in process, customer service during the event, and closing and clearing up after the event)
- Creating and hosting meditation workshops and yoga classes in Estonia, France, Portugal, and the UK
- Designing marketing materials for distribution via social media channels
- Managing all communication, booking systems, accounting, and sourcing-related tasks for the company (purchasing, invoicing, reporting)
WALGREENS BOOTS ALLIANCELONDON
Executive Assistant to Chief Strategy
10.2012 - 04.2016
Job overview
- Extensive diary management for Strategy Directors and Executives to ensure the most productive use of their time
- Training and overseeing a team of personal assistants based abroad to ensure the best standard of administrative care for Group Strategy Directors globally
- Complex executive-level travel coordination including visas, accommodation, and transport to guarantee hassle-free business trips for Directors
- Fulfilling daily office management tasks to best support the Director and team: email and phone correspondence, checking and submitting expenses, invoice approvals, document formatting, health & safety checks of facilities, IT equipment set up and maintenance (laptops, mobiles, VC set up), assisting with research projects
- Professional point of contact for external consultants and clients to endorse friendliness and familiarity
- Creating and managing professional itineraries for visiting guests to represent the company in the best way
- Building and maintaining good relationships with stakeholders
CARPHONE WAREHOUSELONDON
Executive Assistant
10.2011 - 07.2012
Job overview
- Extensive diary management in a very fast-paced environment, keeping up to date with constantly changing schedules to support best time management for the Directors
- Professional coordination of domestic and international travel to ensure uninterrupted continuation of business
- Managing and coordinating meetings and events, preparing printed materials and video conferencing equipment
- Overseeing project budget targets and collating relevant reports to prepare for weekly team meetings
- Daily office management tasks to efficiently support the Director and team: correspondence management, processing invoices, expenses and purchase orders, filing and archiving documents, coordinating IT equipment maintenance
- Collaborating with HR on an organisational change project, being aware of the people and sensitivity related to this project and offering guidance and support
- Designing and launching a successful pan-European department newsletter to create a better platform for professional connections and sharing best practices
HALCROW GROUP LTDLONDON
Team Secretary and PA
02.2009 - 10.2011
Job overview
- Transport Planning team and Economic Business Solutions team; Interim PA for Global Development Director
- Efficiently supporting a total of 75 people in the Transport Planning and Economics & Business Solutions teams by providing administrative assistance
- Managing Senior Directors' diaries to ensure their time is used most effectively
- Coordinating meetings to support better teamwork and productivity within project teams
- Collaborating weekly reports on time utilisation and resource planning to make sure all projects are running smoothly
- Preparing government project documents, adhering to strict guidelines and timeframes to support the bidding process
- Managing domestic and international travel, including staying up to date on business visa requirements
- Fast and efficient processing of daily office documents: invoices, purchase orders, project approvals, time-sensitive applications, archiving project documents, IT equipment set up and maintenance
- Successfully led and managed a building move project on behalf of both teams and received a Gold Award for Excellence
THE RED CARNATION HOTEL COLLECTIONLONDON
Events Coordinator
11.2004 - 02.2009
Job overview
- Events management for corporate and private clients
- Conducting meetings with prospective clients and discussing individual event requirements, followed by negotiations and creating an event contract between the hotel and client
- Event management support before the event, on the day of the event, and managing the invoicing and closing process after the event
- Reservations Office management tasks:
- Taking reservations for hotel rooms, meeting rooms, and other hotel facilities
- Analysing occupancy forecasts for the hotels to better manage availability and resources
- Planning proactive sales strategies for custom-made events at the hotels
Education
Chrysalis Courses / Open UniversityLondon
Advanced Diploma from Psychotherapeutic Counselling
10.2011 - 01.2015
University Overview
Open University
Certificate of Higher Education
2011
University Overview
Northern Virginia Community College
Certificate courses in Spanish language, American Culture, and Psychology
2003
University Overview
Tartu University
Bachelor's Degree from Hotel & Tourism Management
2002
University Overview
Skills
- Business administration
- Office administration
- Advanced MS Office Suite
- Diary management
- Event planning
- Facility management
- Project budgeting
- Travel coordination
- Efficient under pressure
- Thorough minute-keeping
- Document formatting
- Supply negotiation
- Resourceful
- Strategic planning
- Operational support
Languages
English
Fluent
Estonian
Native
Russian
Elementary
Spanish
Elementary
German
Elementary
Finnish
Elementary
Timeline
Executive Assistant to Managing Director and Board
ROPER RHODES LTD
01.2021 - Current
Executive Assistant to CEO
SEEKER DIGITAL LTD
02.2020 - 11.2020
Co-founder & Managing Director
WELLNESS RETREAT LTD
09.2017 - 06.2019
Executive Assistant to Chief Strategy
WALGREENS BOOTS ALLIANCE
10.2012 - 04.2016
Chrysalis Courses / Open University
Advanced Diploma from Psychotherapeutic Counselling
10.2011 - 01.2015
Executive Assistant
CARPHONE WAREHOUSE
10.2011 - 07.2012
Team Secretary and PA
HALCROW GROUP LTD
02.2009 - 10.2011
Events Coordinator
THE RED CARNATION HOTEL COLLECTION
11.2004 - 02.2009
Open University
Certificate of Higher Education
Northern Virginia Community College
Certificate courses in Spanish language, American Culture, and Psychology
Tartu University
Bachelor's Degree from Hotel & Tourism Management
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