Sumaiya Saud Humaid Said Al-Adhoobi

• A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process
• Employ problem-solving skills and analysis, and report problems to reporting Manager
• Update invoices and performs reconciliations, assist with reviewing of expense reports, and supplier invoices
• Handling audits and following group policies and procedures
• Month-end Margin Reviews of projects
• Good written and verbal communication and strong organizational skills
• Ability to work independently, take initiative, set priorities and see projects through to completion, and complete all other accounting tasks as provided
• Fixing employees’ bill rates and recalculating the revenue
• Month-end activities
• Preparing client invoices
• Apply the receipts in the system
• Other project controls requirements and reports
• Handling STS-Worley Integrated Solution Joint Venture (SWIS) accounts
• Preparing, and recording all the accounting transactions related to the JV
• Implementing the accounting software used for the JV
• Handling the JV audits.

• Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, business document transaction
• Establish, maintain and coordinate the implementation of accounting and accounting control procedures
• Analyze and review expenditures for local and international
• Monitor and review accounting and related system reports for accuracy and completeness
• Prepare and review revenue, expense, payroll entries, invoices and other accounting document
• Explain billing invoices and accounting policies to staff, vendors, and clients
• Resolve accounting discrepancies
• Recommend, develop and maintain financial databases, computer software systems and manual filing systems
• Interact with internal and external auditors in completing audits
• Manage general ledger and assist month-end/year-end close processes
• Maintain account balances and bank statements
• Supervise accounting department junior employees and accounting assistants
• Maintain company accounting procedures and processes
• Oversee accounts payable and receivable
• Responsible for general ledger
• Fixed asset processing and reporting
• Review all inter-company transactions and generate invoices as necessary
• Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance
• Protects organization's value by keeping information confidential
• Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies
• Verify, allocate, post and reconcile accounts payable and receivable
• Produce error-free accounting reports and present their results
• Analyze financial information and summarize financial status
• Review and recommend modifications to accounting systems and procedures
• Manage accounting assistants and bookkeepers
• Participate in financial standards setting and in forecast process
• Provide input into department’s goal setting process
• Plan, assign and review staff’s work
• Support month-end and year-end close process
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Ensure compliance with GAAP and IFRS principles
• Other duties as assigned.

· Accounts receivable.

· Accounts payable.

· Invoice & L/PO preparation.

· Financial reporting.

· Audit preparation & execution.

· utilize accurate and effective oral and written communication in the English language to communicate with customers, coworkers, supervisors and/or company management;

· utilize Microsoft Word, Excel and Outlook to manage and communicate company information and routinely send and receive reports and/or other data;

· Prepare payment vouchers;

· Prepare monthly employee salary, including overtime;

· Handle day-to-day company banking;

· Manage, track and handle petty cash;

· Prepare monthly client/customer invoices;

· Prepare weekly cash forecast;

· Interact with and/or deal with clients and suppliers regarding financial matters;

· Organize, facilitate and process Petroleum Development Oman (PDO) invoicing and payments (note: regular visits to PDO’s Mina Al-Fahal complex will be required);

· Prepare and/or summarize monthly financial data, as required;

· Prepare accounts receivable & payable reports;

· Input data into company’s accounting system (currently Tally);

· Prepare and/or update general ledger & bank reconciliations, as required;

· Prepare and/or update company financial statements and management reports, as required;

· Prepare and/or maintain complete, accurate and well organized printed and digital financial files;

· Operate company vehicles in a safe, responsible and courteous manner and in accordance with company and customer HSE policies.

· translate instructions, directions, or any other information from English to Arabic (or vice versa) as and when required;

· answer company telephones, including mobile phones as and when necessary or when requested to do so by your line manager or immediate supervisor;

· carry out or perform any other work-related task or activities as and when necessary or when requested to do so by your line manager or immediate supervisor;

· participate and assist in the development of company and/or client work procedures;

· develop and maintain strong client relationships; and

· follow company safety, environmental and quality control management standards;

A. Accounts Receivables:

(a) Receive Cheques from divisions/customers

(b) Prepare Cheque deposit slips for depositing the same to bank

(c) Make receipts in the system

(d) Receive invoice copy & credit notes from divisions and file the same

(e) Check attachments – Customers Order & Delivery Order/return note acknowledgement, quantity, rate & amount

(f) File the invoices with supporting in serial number-wise

(g) Check Customers Ledger and knock off unadjusted credits

(h) Check Age-wise customers outstanding.

(i) Get the Balance confirmation from customers and reconcile the same with our records for

B. Accounts Payables:

(a) Receive LPO copies from divisions

(b) Receive Original Delivery Order from division

(c) Receive Goods Receipt Vouchers from division

(d) Maintain Separate file for LPO, D.O/GRV, Purchase Order (with conditions) & Service contracts

(e) Receive Invoice from Suppliers

(f) Make required entries (invoice No & amount) in yellow copy of LPO and attach LPO copied with invoice along with DO & GRV

(g) Check invoice item, Qty, Price & Amount with Purchase Order/DO/GRV

(h) Affix PJ Stamp

(I) Enter Purchase journal

(j) File as per PJ number-wise

(k) Entre the invoice in Accpac Software\ Inventory modules

(l) print Edit List

(m) Check the Edit List & get approval on daily\weekly basis

(n) File the Edit List after making corrections, if any

(o) Send Invoice to Department Heads for payment approval on\before due dates

(p) Prepare Suppliers Accounts Reconciliation with their statement of A/c.

(q) Prepare Suppliers cheques for approved invoices in Accpac Software, after checking\adjusting prepayments, credit notes or direct debits in Supplier’s ledger

(r) Print cheques and send for checking & signature along with supporting invoices – with paid stamp and PV number-wise

(s) File acknowledged PVs in number-wise

(t) Prepare list of LPOs against invoices not received, with respective division-wise/ Account-wise analysis

(u) Prepare list of pending invoices – with reason for not booking – follow up for required/missing documents to book the suppliers invoice – e.g.: Original D.O. GRV, LPO, Certification, etc.

(v) Take Listing of outstanding GRVs against invoices not booked and follow up invoices from suppliers.

(w) Analysis of Suppliers A/c – Clear unadjusted credits\debits through applied document entry process.

(x) Send Balance confirmation from supplier for audit purpose.

C. Misc. Payments

(a) Maintain Rent Agreement File

(b) Prepare Rent cheques on due dates

(c) Maintain Water, Electricity & Telephone Register

(d) Prepare monthly statements of above for payments

(e) Prepare above cheques at month end

(f) Prepare other miscellaneous cheques – as and when required.

(g) Foreign Payments – Prepare TT & DD application

D. Others

(a) Circulate balance confirmation request for audit purpose

(b) Follow up for balance confirmation

(c) Accounts Reconciliation

(d) Prepare monthly statement – Advance Rent & Mun/Govt Deposit

(e) Foreign Purchase – Supplier Invoice Entry in Inventory module