Stephanie Hilton

• Effectively manage an administrative team in order to support the administration service across the Academy.
• Support parents, pupils, visitors to the office or on the telephone. Ensuring they feel welcomed and respected.
• Liaise with our Business Support Officer in order to ensure the smooth running of the office. and admin for the school.
• To ensure the safe and efficient operation of the Reception area.

Core Responsibilities & Tasks

• Lead the school’s Administration Team, including staff induction and training.
• Manage administration functions to ensure efficiency and effectiveness in order to meet the needs of the whole school, including dealing with enquiries from parents and members of the public.
• Design and implementation of effective, safe administrative systems and procedures.
• Design and update the school's website
• Manage the school's Twitter account
• Responsibility for the production, implementation, evaluation and annual review of Administration related policies and risk assessments, ensuring compliance with Data Protection.
• Manage the first aid reporting system for the school.
• Manage, support and maintain administration functions and procedures linked to SEN, safeguarding and pastoral.
• Recording and processing of complaints as directed by the school’s Complaints Policy.
• Provide support and guidance for Administration staff.
• School’s Educational Visits Coordinator; I advise teaching staff with regards to all educational visits including risk assessments and using the Evolve system. I support the BSO with managing the income from trips and ensure accurate recording of this.
• Use the school’s Access financial management software to place requisitions as directed by the BSO.
• Be responsible for the school’s administration supplies budget and ensure that stock levels are managed.
• Prepare school events, including the production of promotional literature, invitations, flyers etc and be in attendance when required.
• Plan, Execute and Co-ordinate the school's annual Prom, Family Fun day and all Fund raising activities.
• I arrange refreshments for training, meetings and major events.
• I manage all fixed term/permanent exclusion letters and documents when required. Updating pupil records with exclusion information and informing the local council.
• I maintain the schools SIMS system for staff and student records.
• I oversee and manage the free school meal application process and distribute free school meal vouchers ready for the holidays.
• I support the BSO with recruitment administration as and when required.
• Ensure all visitors are DBS checked and comply with safeguarding regulation.
• Work with the senior leadership team to ensure the whole school calendar is up to date with school events.

Support for Parents/Carers

• I arrange and set-up all Parents’ Evenings using relevant software and manage staff log ins.
• I assist parent/carers with online appointment booking for Parents Evenings.
• I support the BSO in the administration of Parent Pay, dealing with queries from parents, setting up and keeping track of any payment items.

Training

• Attend annual training for Safeguarding, Prevent duty, British values and Child Protection
• Gained my 'Mental Health fist Aider' status
• Attend three yearly First Aid refreshers
• Manual handling, Effective management

Main duties

• Ensured the smooth running of a small day nursery to the highest standards.
• Worked in partnership with parents and carers to address and resolve attendance, behaviour and progress issues.
• Led the nursery team to achieve 'GOOD' Ofsted rating with exceptional quality care.
• Supported children with EAL, SEND or children who were cared for and/or in care.
• Worked flexible shift pattern to accommodate nursery opening hours.
• Managed timely completion of all administration activities within the nursery.
• Conducted staff interviews, disciplinaries, appraisals and dismissals.
• Liaised with the local council and LADO.
• Made links with the local primary schools to ensure smooth transition for those children leaving us to start school.

Training

• Whilst at Jitterbugz I completed my NVQ level 5 in Management and people skills.
• First aid
• Food hygiene
• Safeguarding
• Prevent
• British values

• Assisted the Nursery manager and Deputy Manager with the smooth running of the nursery.
• Led a class of 9 babies, ensuring all of their physical and educational needs were met
• Attended regular training in accordance with health and safety, Food hygiene, Safeguarding, Prevent, British values, Child development.