STEFANIE ESCUBIO
Lincolnshire
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
5
5
years of professional experience
2
2
Languages
Work History
Executive Assistant
Immaculate Conception Medical Center
03.2022 - 06.2023
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Handled confidential and sensitive information with discretion and tact.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Answered high volume of phone calls and email inquiries.
- Took notes and dictation at meetings.
- Improved office efficiency by implementing new filing systems and document management processes.
- Facilitated training and onboarding for incoming office staff.
- Updated and maintained confidential databases and records.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Wrote reports, executive summaries and newsletters.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Excellent communication skills, both verbal and written.
- Applied effective time management techniques to meet tight deadlines.
Account Assistant
Producers Savings Bank Corporation
09.2018 - 07.2021
- Processed employee and contractor expense reimbursements quickly.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Implemented orderly, organized filing systems for easy record retrieval.
- Assisted in the preparation of accurate financial statements, ensuring compliance with regulations and guidelines.
- Provided exceptional customer service by addressing client inquiries promptly and effectively, resulting in increased satisfaction rates and repeat business.
- Ensured proper record-keeping through meticulous data entry and filing practices, reducing information retrieval time significantly.
- Presented monthly, quarterly and annual statements to support financial planning.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Worked effectively in fast-paced environments.
Education
Caregiving
St. John Regis Healthcare Institute Inc.
Cabanatuan City, Nueva Ecija, Philippines 04.2001 -
Bachelor of Science - Business Administration
Wesleyan University-Philippines
Cabanatuan City, Nueva Ecija, Ph 04.2001 -
Skills
Extensive vocabulary
Meeting Agenda Preparation
Work Coordination
Software Knowledge
Effective Communication
Advanced MS Office Suite
Administrative Oversight
Interpersonal Communication
Executive Support
Schedule & calendar planning
Work Prioritization
Report Writing
Schedule Management
Videoconference preparation
Executive Schedule Management
Timeline
Executive Assistant
Immaculate Conception Medical Center
03.2022 - 06.2023
Account Assistant
Producers Savings Bank Corporation
09.2018 - 07.2021
Caregiving
St. John Regis Healthcare Institute Inc.
04.2001 -
Bachelor of Science - Business Administration
Wesleyan University-Philippines
04.2001 -