Sruthi Gautam
Summary
A versatile and detail-oriented professional with a solid foundation in project and estate administration, team coordination, and strategic support. Proven ability to assist senior management in planning, executing, and completing projects within deadlines. Adept at managing documentation, liaising with stakeholders, and ensuring regulatory compliance. Analytical problem solver and persuasive communicator with a talent for thinking outside the box for creative solutions.
Overview
13
13
years of professional experience
2024
2024
years of post-secondary education
Work history
Estate Administrator
Harris Federations
Croydon
11.2021 - Current
- Supported the development and implementation of estate’s strategic annual and 3–5-year plans, assisting in budget/capital fund allocation and project prioritization
- Coordinated with various stakeholders, including staff, technical consultants, contractors, and suppliers, to facilitate project execution
- Aided in the planning and management of capital funds for project-related activities, including preparing reports for the board
- Assisted in policy development and compliance tracking across the Federation, ensuring alignment with project goals
- Monitored project timelines, prepared status updates, and ensured compliance with statutory regulations during project phases
- Managed contract administration, tracked vendor deliverables, and ensured completion within deadlines
- The primary point of contact for the Estates Department for academies, staff, technical consultants, contractors, and suppliers
- Supporting individual academies and ensuring Federation complies with relevant property legislation, regulations and guidance
- Assisting Estates/Commercial Director in Free School and Conversion projects
- Maintaining the SCA allocation spreadsheet and doing the ESFA returns
- Providing support to academies in the Section 10 Consultation process
- Preparing the Land and Building transaction returns for the trust academies
- Supporting the carbon reduction strategy across the Federation
- Processing purchase orders for authorization and logging all expenditures
- Maintaining and documenting all estates-related reporting
- Aid estate management system to support the effective management of estate
- Monitoring the federation compliance software (EVERY) and arranging training across the academies for all premises and staff as and when required
- Assisting Estates Director, Head of Estates and Estates in reviewing summer work capital project contracts
- Maintaining records of statutory compliance for inspections
- Providing administrative support to the entire estate team
- Assisting the Head of Estates in undertaking tenders and planned works.
Customer Service Executive
High Commission of India
London
12.2013 - 11.2021
- Verification for visa process & Passport registration
- Consular services & Event coordination
- Thoroughly monitored compliance with service and Mission standards to achieve best results
- Completed client requests received via Email and Phone, offering prompt solutions to maintain satisfaction
- Saved time, spearheading special projects through effective emergency resolution
- Automated office operations and managed client correspondence, record tracking and data communications
- Kept physical files and digitized records organized for easy updating and retrieval by any team member with access
- Weekly, Monthly, and annual Report generation
- Trained and mentored junior team members
- Upheld quality standards by monitoring and correcting work
- Determined project schedules and maintained timelines with proactive adjustments to workflow.
Department Manager
CINDA Engineering & Constructions PVT LTD
India
08.2011 - 01.2013
- Collaborated with senior leadership to coordinate client meetings, project schedules, and deliverables, ensuring alignment with project goals
- Assisted in preparing inspection schedules and ensuring quality assurance throughout project lifecycles
- Led administrative support in drafting reports, tracking project progress, and managing daily activities for the project team
- Implemented a system for maintaining and uploading critical project documentation, ensuring availability and accuracy for all stakeholders
- Assisting Department Manager in day-to-day duties
- Maintain Daily Activities and sent reports to Taipei Head Office
- Working in the System Software (Smart Plant Foundation) and uploading all the system-related documents and Test Reports to the server
- Maintained Behaviour Based Quality and Behaviour Based Safety reports for Top Management.
Education
Associate of Project Management (PFQ) -
Certified Professional Foreign Accounting: Accounting - undefined
The Institute of Professional Accountants
Kerala, IndiaBachelor of Commerce: Commerce - undefined
Vimala College, Calicut University
Kerala, IndiaSkills
- Project Coordination & Support
- Timeline & Milestone Tracking
- Stakeholder Communication
- Regulatory Compliance & Documentation
- Resource Allocation & Budgeting
- Team Collaboration & Leadership Support
- Contract & Vendor Management
- Risk Assessments & Method Statements
- Reporting & Data Analysis
- Microsoft Office Suite
- Problem Solving & Workflow Optimization
- Quick Learning
- Adaptive Ability
- Data analysis & Data entry
- EVERY Compliance software
- Report analysis
- Team player
Timeline
Estate Administrator
Harris Federations
11.2021 - Current
Customer Service Executive
High Commission of India
12.2013 - 11.2021
Department Manager
CINDA Engineering & Constructions PVT LTD
08.2011 - 01.2013
Certified Professional Foreign Accounting: Accounting - undefined
The Institute of Professional Accountants
Bachelor of Commerce: Commerce - undefined
Vimala College, Calicut University
Associate of Project Management (PFQ) -
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