Soumya Dahmani
London, UK
Summary
I have 15+ years supporting C-suite leaders, managing complex schedules, shifting priorities, and international coordination. I handle sensitive information with discretion and bring structure and calm to fast-paced environments, helping leaders and teams stay effective through demanding periods and major projects.
Overview
16
16
years of professional experience
Work history
Executive Assistant to Chief Integration Officer
Mars, Incorporated
London
02.2025 - Current
- Transitioned to full-time support for the Chief Integration Officer while continuing to provide urgent, high-priority support to Digital Transformation leadership.
- Supported one of Mars’ most significant acquisition integration programmes, ensuring seamless governance, coordination, and communication across all workstreams.
- Managed operational and administrative needs for a large organisation of 17 direct reports plus external consultants, ensuring clarity, prioritisation, and timely execution.
- Worked closely with external consulting and integration partners, including McKinsey, Bain & Company, Kellanova, and other specialist advisors.
- Oversaw end-to-end procurement processes for the IMO, including intake, routing, approvals, and tracking of high-value purchase orders.
- Coordinated extensive travel, urgent itinerary changes, expense processing, and leadership-level logistical requirements.
- Managed time, attendance, and payroll-related inputs for UK and US teams, ensuring accuracy and alignment with internal processes.
- Coordinated a large portfolio of recurring leadership meetings, including 12 standing Tuesday meetings, ensuring scheduling, materials, room allocation, and cross-site coordination.
- Led the planning and delivery of major internal events, including a 120+ attendee integration summit, overseeing venue negotiations, logistics, accommodation, catering, budgeting, and approval cycles with legal and finance teams.
Executive Assistant to Chief Digital & Transformat
Mars, Incorporated
London
06.2023 - 02.2025
- Managed highly complex executive calendars across multiple global time zones (EMEA, US, China, Dubai, UK), proactively resolving conflicts and reprioritising based on business needs.
- Supported two C-suite leaders with confidential governance materials, strategic reporting, briefing packs, and senior-level communications.
- Coordinated global travel, itineraries, approvals, and expense management.
- Oversaw creation, routing, and tracking of high-value purchase orders, ensuring timely authorisation and compliance with financial controls.
- Served as the primary liaison between senior executives and external consultancy teams, including McKinsey, Ernst & Young, and Bain & Company, facilitating seamless coordination and information flow.
- Organised executive workshops, strategy sessions, townhalls, and cross-functional meetings, ensuring alignment of stakeholders across multiple markets.
- Provided operational support to internal and external teams, maintaining confidentiality and ensuring smooth execution of critical deliverables.
Executive Business Partner
ghSMART
London
06.2022 - 02.2023
- Supported two Principals with complex diary management, communication handling, and day-to-day business prioritisation.
- Provided structured project coordination, working with internal and external stakeholders to organise meetings, timelines, data requests, and survey administration.
- Helped Principals stay on track with workload by offering recommendations around scheduling, prioritisation, and delegation.
- Prepared accurate client-facing correspondence including contracts, invoice requests, templates, scheduling notes, and final deliverables.
- Tracked project and engagement milestones, monitoring progress against team and firm goals.
- Managed internal and client meetings, resolving scheduling conflicts promptly and ensuring effective time management across all engagements.
- Handled detailed client invoicing and expense processes, including reconciliation and audit checks to ensure accurate billing.
Executive Assistant to Chief Executive Officer
FORE Partnership
London
04.2019 - 10.2021
- Provided comprehensive support to the CEO and leadership team, managing complex diaries, internal and external meetings, conference calls, and stakeholder coordination.
- Managed CEO inbox, prioritising communications, drafting responses, and ensuring timely follow-up on key actions.
- Coordinated national and international travel, including accommodation, transfers, visas, and expense processing.
- Supported ad-hoc projects such as marketing events, investor round tables, property site tours, and bespoke client and partner engagements.
- Managed onboarding for new starters and maintained company records, including holiday, sickness, expenses, and updates to HR policies.
- Coordinated office operations including IT support, workspace set-up, décor, equipment, meeting room readiness, and general infrastructure needs.
- Delivered administrative support through report distribution, invoicing, document preparation, and creation of presentation materials for internal and external meetings.
Executive Assistant to Chief Executive Officer
Illozoo
London
08.2009 - 04.2019
- Managed high-volume executive operations including complex calendar coordination, scheduling across UK and USA time zones, shifting priorities, and daily workflow organisation.
- Oversaw communication flow by drafting and responding to correspondence, preparing briefing materials, and ensuring follow-up on key actions.
- Coordinated a wide range of external engagements including client meetings, partnership conversations, interviews, and commercial appointments, ensuring full logistical preparation.
- Arranged national and international travel, creating detailed itineraries and managing accommodation, changes, and expense processing.
- Supported operational and administrative projects by coordinating tasks, tracking deadlines, organising information, and liaising with internal teams and external partners.
- Assisted with the planning and delivery of events including client functions, industry showcases, and business development activities.
Education
Fulham Cross Language School
LondonWest London College
LondonSkills
- SAP Concur – travel and expenses
- FCM (UK/US) – travel booking
- Blacklane – executive transport
- Mobilexpense - expenses
- SAP Ariba – purchase orders
- Kronos – time and attendance
- Microsoft Teams – internal collaboration
- Zoom – external meetings
- Microsoft Office (Word, Excel, PowerPoint)
Timeline
Executive Assistant to Chief Integration Officer
Mars, Incorporated
02.2025 - Current
Executive Assistant to Chief Digital & Transformat
Mars, Incorporated
06.2023 - 02.2025
Executive Business Partner
ghSMART
06.2022 - 02.2023
Executive Assistant to Chief Executive Officer
FORE Partnership
04.2019 - 10.2021
Executive Assistant to Chief Executive Officer
Illozoo
08.2009 - 04.2019
Fulham Cross Language School
West London College