Sonia Vaughan
Shrewsbury,Shropshire
Summary
Driven finance professional with keen eye for detail and passion for accuracy. Proven skills in financial analysis and budget management, complemented by strong organisational and communication abilities. Capable of optimising financial processes to enhance operational efficiency and support business growth.
Overview
38
38
years of professional experience
Work history
Personal Assistant to Robert and Gina Parker; HR and Finance Administrator
Tedsmore Hall and RPC (Hotels) Ltd
Tedsmore, Shropshire
01.2018 - Current
- Act as the primary point of contact and provide comprehensive administrative support to the company owner in managing daily operations
- Managing private bank accounts, and overseas property & finances
- Handle a wide range of administrative tasks, including managing calendars, scheduling appointments, and coordinating meetings
- Organising hotel visits, restaurant bookings, collating menu choices for group bookings
- Facilitate effective communication between the company owner and internal/external stakeholders, maintaining confidentiality and professionalism at all times
- Managing HMRC Self-Assessment documents, personal documents & CAF
- Organising seasonal events / Christmas & Easter
HR & Payroll Administrator
Tedsmore Hall and RPC (Hotels) Ltd
01.2018 - 03.2025
- Administrator for the time and attendance system, Sage Payroll and Mentor employment law and H&S online support
- Manage payroll processing, ensuring accurate and timely payment to employees in compliance with relevant regulations
- Manage all aspects of starters, leavers including issuing all contracts, starter paperwork, induction information and anything related to pensions
- Central to communication within the group, compiling, editing, and issuing the monthly newsletter and organising the annual Staff Awards event with over 150 team members attending
- Support HR functions by assisting with recruitment processes, maintaining employee records, and coordinating employee training sessions
- Demonstrate flexibility and adaptability in handling changing priorities and addressing urgent matters promptly
Finance Administrator
Tedsmore Hall and RPC (Hotels) Ltd
01.2018 - 03.2025
- Maintained accounts ledger with precision, recording financial transactions and reconciling discrepancies to ensure accuracy
- Conduct PCI compliance checks for the business, to protect sensitive payment card information
- Act as a liaison with the bank for all private and business banking matters on behalf of the company owner, facilitating efficient communication and transactions
- Provide administrative support to various departments, including record-keeping, correspondence management, and scheduling
- Demonstrate strong attention to detail and organizational skills in managing multiple tasks and deadlines effectively
- Maintain confidentiality and professionalism in handling sensitive information and communication channels
Personal Assistant & Office Manager
Jenny’s Catering
01.2006 - 01.2018
- Personal Assistant to Jenny herself
- Managed Payroll, daily bank account checks/monthly bank rec, petty cash tin, monthly VAT control/self-assessment PAYE/nest pension
- Sales ledger invoices & payments and purchase ledger bills & payments
- Reservation quotes bookings and appointments all customer relations
Administrator
The Mount House Ltd
01.2005 - 01.2006
- Payroll, sales ledger invoices & payments, purchase ledger bills & payments
Assistant Manager of Operations
TK Maxx
01.2001 - 01.2005
- Employed initially as assistant manager of operations
- Duties included key-holder and duty manager, payroll, staff schedules, staff inductions and training
Crew Purser
Renaissance cruises
01.2001 - 06.2001
- Day-to-day running of the crew office with a crew of 380 at any given time
- Crew cabin changes, requests, payroll, customs and immigration duties, passport control & crew welfare fund
Assistant Purser
Renaissance Cruises
06.2000 - 11.2000
- Passenger services, foreign exchange, cabin changes requests, passenger complaints and weekly schedules
Assistant Purser
Airtours Sun Cruises
05.1999 - 10.1999
- Passenger services, foreign exchange, cabin changes requests, passenger complaints
- Assisting the senior purser with passenger manifests and passport requirements
- All debarking and embarking passenger announcements
Group Trainer
Guestline Ltd
11.1998 - 05.1999
- Travelling the country teaching hotel staff to use the property management system in hotels
- Training and weekly documentation to be completed within a time scale
- Liaising weekly with the project manager with regards to delegates and hotel progress
Assistant Purser
Maritime, The Topaz
06.1998 - 11.1998
- Passenger services (including complaints, safety deposit boxes, passenger payments, foreign exchange, and maintenance issues for all cabin and public areas)
- I was promoted to Program Co-Ordinator in August 1998 and was responsible for compiling the Daily newsletter for all passengers
Head Receptionist
Lord Hill Hotel
09.1995 - 05.1997
- Responsible for staff training, controlling all aspects of reservations, accounts, and sales ledger
- Promoted to Front of House Manager in August 1997
Receptionist
Hawkstone Park Hotel
05.1990 - 09.1995
- Guest relations, cash handling and general day-to-day reception duties
Junior Receptionist
Lord Hill hotel
08.1987 - 05.1990
- DeVere Hotels- Hotel and catering YTS training course
Skills
- Invoicing experience
- Effective communication with stakeholders
- Inventory control techniques
- Payment Processing
- Petty cash oversight
- Accounts payable and receivable
- Sage Accounting
- Back-of-house administration
- Payroll processing
Timeline
Personal Assistant to Robert and Gina Parker; HR and Finance Administrator
Tedsmore Hall and RPC (Hotels) Ltd
01.2018 - Current
HR & Payroll Administrator
Tedsmore Hall and RPC (Hotels) Ltd
01.2018 - 03.2025
Finance Administrator
Tedsmore Hall and RPC (Hotels) Ltd
01.2018 - 03.2025
Personal Assistant & Office Manager
Jenny’s Catering
01.2006 - 01.2018
Administrator
The Mount House Ltd
01.2005 - 01.2006
Assistant Manager of Operations
TK Maxx
01.2001 - 01.2005
Crew Purser
Renaissance cruises
01.2001 - 06.2001
Assistant Purser
Renaissance Cruises
06.2000 - 11.2000
Assistant Purser
Airtours Sun Cruises
05.1999 - 10.1999
Group Trainer
Guestline Ltd
11.1998 - 05.1999
Assistant Purser
Maritime, The Topaz
06.1998 - 11.1998
Head Receptionist
Lord Hill Hotel
09.1995 - 05.1997
Receptionist
Hawkstone Park Hotel
05.1990 - 09.1995
Junior Receptionist
Lord Hill hotel
08.1987 - 05.1990
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