Shindy Ahuja

• Meet with Partners, Matter managers, PAs regularly to review current matters, ensure pledged bills materialise and credit control issues.
• Ensuring bills are rendered on time and accurately and the firm adheres to client agreements, Solicitors Accounts Rules and VAT regulations.
• Promoting and creating the use of the Pricing Model and providing appropriate support and assistance to partners and associates. Providing Partners with PPP calculations.
• Keep partners and clients updated with regular fee updates.
• Managing Working Capital Lock Up Days – to regularly review WIP and debtor lock up days for partner matters and to monitor trigger points of billing / write offs. To also flag any debtor issues to partners.
• Work closely with partners and credit control on issues to unlock debts as quickly as possible.
• Contacting clients to resolve E-Billing issues and ensuring promised invoice payments.
• Liaison with the SSC Teams in Belfast (Revenue, E-Billing and Credit Control) and participate in relevant meetings.
• Liaising with the lead relationship partners to ensure that rate agreements are reviewed in a timely manner and that the Clients Rate Database is subsequently updated.
• Creating rate groups for specific Clients or Matters and uploading to 3E.
• Providing technical 3E support and training to Legal PAs and other members of the revenue team in London and Belfast.

Secondment to Project Management department (5 weeks) , worked with the PMO department to help train them on 3E reporting and billing experiences. And learnt from them about project management tools and disciplines that could potentially be applied to any matter to which a dedicated project manager has not been formally assign.

Secondment to New York office (6 weeks) - During the recent merger of A&O Shearman, went to train new Partners and PAs on 3e and working ways to ensure smooth transition.

• The main aim of the role was to set up the firms billing system, to ensure it was accurate and efficient; together with managing the day to day running of the department.
• Reporting directly to the company director, regular meetings to discuss billings/collections.
• Managing and training the billing team.
• Ensuring monthly meetings with partners to discuss WIP and debtors. Invoices are rendered on time and debt collection is up to date.
• Creating and managing the Billing Forecast Profile, to keep estimate of figures billed, written off or being held for the month. And created a Debtors Profile to record collection status.
• Developing monthly reports for partners, which showed their wip, billed figures and debtors for the month/ year.
• Group litigation billing, this involve billing up to 200 bills per group. Proposed ways to make this an efficient and accurate process.
• Major project- setting up a rates matrix on the entire billing system.
• Producing monthly Cost Reports to be sent to Group Litigation clients.
• Analysing previous discrepancies in client Cost Reports. This involved auditing and reconciling a whole year's worth of figures.
• Producing year-end reports, liaising with Financial Controller and facilitating the annual auditor.
• Created an online system to store all engagement letters.

• Liaising with Partners and fee earners to ensure bills are rendered on time and accurately and ensure the firm adheres to client agreements, Solicitors Accounts Rules and VAT regulations.
• Monthly meetings with partners to review WIP on current matters.
• Comprehensive follow-up of action items, such as time transfer, time write off, dispatch of billing guides, disbursements, queries etc.
• Conducting rigorous follow-up procedures by chasing partners and fee earners to ensure pledged bills materialise and maintenance of billing forecast ensuring regular updates to give accurate estimates.
• Drafting narrative in support of bills, drafting monthly and quarterly bills for clients. Preparation and processing of bills to ensure time and disbursements are accurately charged.
• Producing monthly reports using pivot tables for matters with Task Codes.
• Liaising with the client money department to ensure the Solicitors Regulation Authority Rules are being met.
• Responsible for training new revenue controllers and assistants on 3E.

• Matter management on SAP, opening of new matters and opening new segments within existing matters. Liaising with the client cashier team and closing matters.
• Billing- Raising draft invoices, transfers, write-offs and finalising invoices as requested by fee earners.

• Oversaw purchase ledger operations for vendors across UK and Ireland.
• Executed month-end accounting by maintaining accurate cashbook records.
• Recorded journal entries to general ledger and associated bank accounts. Facilitated bank transfers.
• Handled employee expense processing at month-end, ensuring adherence to expense policies and VAT regulations.
• Engaged with internal and external auditors during year-end review.

• Managed purchase ledger for 30 suppliers and sales ledger for 6,000 clients.
• Raised invoices, implementing special discounts and credit control measures.
• Conducted monthly account maintenance and daily reconciliation for six primary accounts.