SHILPHI SALMA NEHAR

.Working for two teams on Accounts Payable and the AP Support Team (Hub) as a first point of contact person, when critical and urgent invoices have failure to be processed or paid, therefore requires escalations raised by Buyers.

· Working on the hub single handed to process escalated invoices and answering further questions presented by Buyers on invoices and purchase orders by both the hub and phone line.

· Started working on Imprest (Pretty Cash system) using excel.

• Training and guiding grade 2's and 3 colleagues
• Reconciling financial reports each month on excel to identify any financial discrepancies
• Checking, coding, batching, matching, invoices using Oracle.

• Account management; over-seeing over 300 vendors, differentiating from Routine, Leverage, Tactical, and Strategic supplies
• Producing POG (Procurement Outsourcing Group) pack presentation for COO monthly dashboard, and all the relevant Heads of Department to review the Current Tender Process, Vendor Outsourcing selection, and Vendors Onboarding/ Offboarding monthly statistics
• Supporting the Buyers with associated queries, escalations, face to face
• Email, and by phone.

• Training and guiding grade 2's and 3 colleagues
• Reconciling financial reports each month on excel to identify any financial discrepancies
• Checking, coding, batching, matching, invoices using Oracle.

• Matching, and batching the invoices using the system Oracle
• Using the PO Numbers the invoices are matched on Oracle system, then all the necessary invoice information are inserted (invoice date, date of the invoice post, invoice amount, last 4 digits of bank details checked); ready for twice a week payment runs
• Remittances advise are sent both by email and post after the payment runs twice a week
• Scanning and filing the daily posts including purchase cards
• Cheques are verified for the counter signature, twice a week.

• Management of suppliers Digital Qualified Signatures on excel and using abode signature reader
• Checking and verifying suppliers both Master and Purchase agreements management to get them ready for signatures
• Uploading contract agreements onto Zycus (storage file)
• Undertaking the lane routes for the carriers, working out the weekly/ annual/ capacity, cheapest in price, and average periodic weight.