SHEILA MALONE

As an early years educator my job requires me to maintain a flexible approach to the many aspects of the role. These are some of the daily, weekly or termly tasks undertaken:

• Establish positive communication with parents in daily conversation and teacher/parent conferences at the end of term.
• Organise timetables for parent/teacher meetings
• Administer first aid to children and staff when needed. Attended and contributed to whole school meetings on updating first aid policy.
• Maintaining paperwork for first aid log and ensuring first aid kit is replenished regularly. Ensuring first aid kit is accessible to all staff.
• Regular communication with school office regarding children's attendance/health issues
• Taking register using SIMS network
• Liaised with school kitchen supervisor regarding children's food allergies and individual requirements.
• Helping Nursery team to maintain a high standard of hygiene for resources and working areas.
• Knowledge and understanding of the EYFS Curriculum and it's regular updates in order to provide an excellent foundation on which the children can learn and develop.
• Daily observation of children and their interaction with each other and the activities provided and recording findings in their individual profile records presented to parents each term.
• Providing one to one attention for children with SEND while maintaining focus on whole group.
• Maintained a well controlled classroom by clearly outlining expectations from the start of year and reinforcing it with rewards and regular reminders to children and their parents.
• Providing a safe and happy environment in which the children can thrive and learn as individuals as well as being an active and happy member of the class.

Day Nursery setting for working parents. Care and early years education of children aged 18 months - 3 years.

• Created safe and engaging learning environment for small groups of children.
• Prepared activities using arts, crafts and other age appropriate resources to promote gross and fine motor skills.
• Logged information regarding naps, feeding and medication administered with prior consent from parents.
• Liaised with families to discuss activities and behaviour of children.
• Cared for children in nurturing and age-appropriate way.
• Helped children develop personal, social and emotional skills in preparation for Nursery school.
• Kept areas clean, organised and stocked and sanitised surfaces and toys.
• Selected appropriate stories based on ages of children and their understanding, read to groups and promoted discussion based on content.

Worked as part of a team of administrators and secretaries to medical consultants.

• Maintained daily report documents, memos and invoices.
• Drafted agendas, recorded minutes and generated documents to facilitate meetings.
• Liaised with other secretaries to arrange meetings
• Kept diary for head of department.
• Filing and maintenance of filing system
• Handled daily scheduling tasks and provided administrative support for head of department.
• Organized envelopes, postage and mail correspondence for department.
• Maintained office supplies inventory by checking stock and ordering new supplies.
• Audio and copy typing from handwritten notes
• Maintaining patient confidentiality at all times
• Proofread documents and correspondence
• Reviewed, screened and distributed daily correspondence to appropriate personnel.

Morning playgroup for pre-school children. Run in Tooting Asian Community Centre, Trinity Road SW17.

• Developed this new playgroup with support of WPPA supervisor specifically to serve children of the Asian community in order to enhance their knowledge and understanding of English before starting pre-school class.
• Worked with Community Centre supervisor to ensure that playgroup resources were stored away to their satisfaction before hall was used by other groups.
• Liaised with Community Centre administrator to target advertising of Playgroup to local community using multiple languages.
• Created rota to encourage active participation from parents.
• Took daily fees from parents and maintained log and banked fees on weekly basis. Submitted audit to WPPA Supervisor.
• Organised and participated in fund raising activities encouraging participation from parents and local community.
• Provided a range of simple age appropriate games and activities for children including arts and crafts to develop hand eye coordination, early letter, number, colour and shape recognition and songs and stories for them to develop their enjoyment of texts and enhance their spoken language.

Started as a temp via an agency and was asked to stay on to help start up administration and secretarial duties for this new developing computer training company.

• Composed inter-office correspondence and provided product and service information to customers.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Executed record filing system to improve document organisation and management.
• Restocked stationery supplies and submitted purchase orders to maintain stock levels.
• Screened visitors and issued badges to maintain safety and security.
• Created database of customers and maintained records of courses they had attended at our company site.
• Provided customers with information about the courses they would attend as well as maps, local facilities and booking them into local hotel.
• Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
• Set up conference rooms, materials and hospitality to facilitate meetings.
• Set up new diary system for sales staff providing administrators and management with tracking system for them (Before mobile phones were accessible)
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Started as copy typist promoted to Personal Secretary after a year.

• Answered and managed incoming and outgoing calls while recording accurate messages for Manager.
• Established administrative work procedures to maintain organisation.
• Liaised with other secretaries to organise meetings
• Organised transport for manager to attend meetings and travel to other sites.
• Managed phone and all incoming mail, handled distribution of mail to correct departments.
• Typed and photocopied regular correspondence for Manager and other departments within the Building Section.
• Created and implemented standard operating procedures for records handling.
• Managed diary to coordinate meetings, appointments and events.
• Built and maintained relationships with contractors through response to inquiries.

Part of a team of typists who received hand written notes to transcribe which were then checked by supervisor to maintain expected high standards.

• Learned new skills and applied to daily tasks to improve efficiency and productivity.
• Learned how to use different fonts, sizes and colours of print to show off documents to best effect.
• Used increasing knowledge of the Departments internal language and short hand to understand and transcribe documents.
• Maintained standards of Department typographical layout by undergoing regular tests for speed and accuracy.