Executive Assistant
SHANAAZ HARRIS
KOVE Properties
Potchefstroom,South Africa
Work preference
Work Type
Contract workConsultingFull time
Location preference
Remote
Minimum Desired Compensation
£45000/yr
2
Language
15
Years of experience
Strategic professional experienced in executive support, financial analysis, and planning. Specialises in process improvement, crisis management, and organisational development. Leads mentoring and training initiatives to enhance employee performance and drive departmental success. Manages procurement, payroll, and project coordination while utilising software tools like Xero, Asana, and Google Workspace to optimise operations.
Work history
Executive Coordinator - Finance and Operations
1 Year 11 Months- Managed accounts payable and receivable reconciliations, investigated discrepancies, and supported reporting.
- Assisted monthly payroll for teams across South Africa, the UK, and Philippines.
- Developed policies, standard operating procedures, and workflows for consistent reporting accuracy.
- Coordinated daily departmental operations for C-suite support across multiple inboxes.
- Prepared investor reports and presentations, managed enquiries, and coordinated investor meetings.
- Administered CRM, finance, recruitment, project management, and marketing platforms.
- Supported property portfolio and account management, plus corporate events delivery.
- Coordinated recruitment administration across UK and South Africa, including onboarding.
- Executed global communication strategy, resulting in unified global brand messaging .
- Streamlined company policies for improved staff productivity.
- Optimised operational efficiency by implementing strategic business processes.
- Kept accurate company records, upholding compliance with regulations and company policies.
- Delivered contractor project support, meeting client requirements with quality outcomes.
- Led team for successful execution of annual corporate goals.
- Oversaw financial management practices, maintaining fiscal responsibility and boosting profitability .
- Spearheaded major projects, yield significant improvements in efficiency and productivity .
Project Assistant
2 Years 11 Months- Tracked deliverables and milestones while maintaining project documentation standards daily.
- Processed change requests and kept order records organised for easy retrieval.
- Streamlined administrative workflows and maintained document management standards for reporting access.
- Coordinated procurement and inventory management, facilitated vendor selection, negotiated contracts, and administered purchase orders.
- Supported recruitment, onboarding and employee administration while maintaining personnel and compliance records.
- Organised training sessions for new hires, fostering faster integration into the team.
- Coordinated team meetings for improved project communication.
- Kept track of project progress diligently, ensuring all milestones were met on time.
- Provided timely support and assistance to Project Manager, leading to successful project completions.
- Maintained up-to-date knowledge about industry trends for insightful contribution during brainstorming sessions.
- Collaborated with cross-functional teams to achieve common objectives smoothly.
Senior Administrator and Onboarding Specialist
8 Months- Coordinated office and site administration, employee onboarding, recruitment administration, and operational reporting to enhance operational efficiency across mining operations.
- Coordinated inventory and procurement, management schedules and resource allocation; supported communication between employees and leadership.
- Managed site compliance through Passport 360, maintaining employee and operational documentation to uphold regulatory standards.
- Acted as Interim Site Manager for five months, allocated tasks, monitored compliance, and supported staff performance management to maintain operational continuity.
Executive Assistant
5 Years 4 Months- Managed senior calendars, travel, confidential correspondence, and meeting logistics daily to keep operations running smoothly.
- Prepared board meeting agendas, minutes, executive presentations, and reports accurately.
- Coordinated corporate events and internal communications as a liaison between customers and vendors.
- Purchased training and onboarding items for office operations while protecting confidential records and data integrity.
- Coordinated corporate events and internal communications as a liaison between customers and vendors.
- Processed travel expenses and reimbursements promptly for executive travel.
- Supported office operations through purchasing, training, and onboarding while maintaining confidential records.
- Managed senior calendars, arranged travel, handled confidential correspondence, and coordinated meeting logistics for seamless operations.
- Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.
- Coordinated all logistical aspects of corporate events leading to organised and successful functions.
- Assisted in decision-making processes by conducting comprehensive research.
- Took minutes during meetings accurately preserving crucial details for future reference.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Filed reports timely to keep executives informed about departmental progress.
- Handled queries from clients professionally enhancing company's reputation.
- Managed complex travel arrangements to ensure seamless business trips for executives.
Education
National Diploma - Human Resources Management
In progress
Skills
Financial management
Financial analysis
Accounting principles
Payroll administration
Procurement processes
Compliance management
Process improvement
SOP development
Project coordination
Talent acquisition
Hiring and onboarding
Stakeholder communication
Executive support
Meeting coordination
Inbox management
Executive decision-making
Strategic planning
Change management
Department management
Software proficiency
CRM systems
Presentation skills
Languages
English | Afrikaans
Timeline
Executive Coordinator - Finance and Operations
KOVE Properties
2024.11 - CurrentRead More
Senior Administrator and Onboarding Specialist
PetroMan SA
2022.04 - 2022.12Read More
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Anglo American
2022.01 - 2024.12Read More
Executive Assistant
Hirt & Carter Printing Solutions
2011.11 - 2017.03Read More
Stadio Higher Learning
National Diploma from Human Resources Management
2026.12Read More