Shaima Almeran
LONDON,City of London
Summary
Motivated Center Administrator with extensive experience in dynamic office environments. Demonstrates exceptional organizational skills and strong attention to detail, effectively managing competing priorities. Proven track record of providing comprehensive administrative support to company directors, showcasing excellent communication and discretion. Seeks a challenging opportunity to contribute and grow in leadership and administrative roles.
Overview
10
10
years of professional experience
Work history
Centre Administrator
Greenhouse Sports LTD
LONDON
11.2023 - Current
- Provided logistical support for Table Tennis Club operations, ensuring sessions were scheduled and coaches informed.
- Collaborated with HR to onboard volunteers, verifying completion of safer recruitment checks.
- Produced agendas and minutes for weekly Centre meetings, informing stakeholders of upcoming activities.
- Coordinated with Facilities, H&S Manager, and Community Partnerships officer to maintain adequate staffing levels.
- Reported safeguarding concerns in accordance with Greenhouse Safeguarding policies and procedures.
- Managed employee tasks, designed schedules, identified training needs, and organised training sessions.
- Executed various events and workshops, overseeing all phases from planning to delivery.
- Tracked event budgets, monitored expenses, and ensured financial compliance throughout events.
Reception Manager
Greenhouse Sports LTD
LONDON
05.2020 - 10.2023
- Oversaw front desk operations, leading a team to deliver efficient, welcoming guest service.
- Managed staff schedules and coordinated with departments to ensure adequate coverage.
- Executed recruitment, onboarding, and training for new receptionists, enhancing team capabilities.
- Monitored performance metrics and reported outcomes to senior leadership.
- Addressed and resolved guest complaints promptly and professionally.
- Handled room bookings, managed petty cash, ordered supplies, and performed data entry tasks.
- Collaborated with managers to source suppliers for facility needs and maintain cleanliness in reception area.
Project/ Delivery Manager
GarGar Foundation
LONDON
01.2018 - 04.2020
- Identified project requirements, delivery timelines, and associated costs.
- Developed detailed project plans, revising them according to evolving needs.
- Monitored project performance to ensure adherence to deadlines.
- Assigned tasks based on staff members' skills and strengths.
- Collaborated effectively with stakeholders for efficient project execution.
- Cultivated leadership and communication skills to liaise with all collaborators.
Office Manager
Hearwomen Foundation
London
01.2016 - 11.2018
- Developed and maintained comprehensive projects database.
- Managed online and paper filing systems, overseeing budget adherence.
- Implemented innovative administrative systems for enhanced efficiency.
- Organised staff meetings, prepared agendas, and recorded minutes.
- Delegated tasks and managed staff workloads to ensure optimal output.
- Coordinated workshops and classes to empower women through education.
- Facilitated meetings and events with volunteers and stakeholders.
- Handled general enquiries while liaising with partner organisations.
Project Administrator
One Westminster
London
01.2016 - 09.2018
- Assisted in preparation of project proposals, schedules, and timeframes.
- Maintained comprehensive project documentation, plans, and reports.
- Issued all necessary legal paperwork, including contracts and terms of agreement.
- Coordinated quality controls to ensure deliverables met specifications.
- Monitored project progress and addressed issues as they arose.
- Served as primary contact, communicating project status to participants.
- Organised and facilitated stakeholder meetings for effective collaboration.
- Analysed risks and opportunities, implementing appropriate measures.
Education
Bachelor of Business Administration - Business Management
University of Baghdad
Iraq/ Baghdad 04.2001 -
Diploma of Higher Education - Business & Marketing
Newham College of Further Education
LondonDiploma of Higher Education - IT practitioners (Data Analytics)
Newham College
London 04.2001 -
GCSEs & A-LEVELA -
Newham College of further education
LondonSkills
- Organizational and time management skills
- Multi-tasking and deadline management
- Customer service excellence
- Communication and interpersonal skills
- Pressure resilience
- IT proficiency in Microsoft Office
- Budgeting and project planning
- Event and workshop planning
Languages
Arabic
Fluent
English
Fluent
Affiliations
- Traveling, Reading, Painting, Volleyball
Timeline
Centre Administrator
Greenhouse Sports LTD
11.2023 - Current
Reception Manager
Greenhouse Sports LTD
05.2020 - 10.2023
Project/ Delivery Manager
GarGar Foundation
01.2018 - 04.2020
Office Manager
Hearwomen Foundation
01.2016 - 11.2018
Project Administrator
One Westminster
01.2016 - 09.2018
Bachelor of Business Administration - Business Management
University of Baghdad
04.2001 -
Diploma of Higher Education - IT practitioners (Data Analytics)
Newham College
04.2001 -
Diploma of Higher Education - Business & Marketing
Newham College of Further Education
GCSEs & A-LEVELA -
Newham College of further education
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