Shabir H Khalil
Supply Chain
London,Middlesex
Summary
Results-driven professional specialising in supply chain management, procurement, and logistics. Expertise includes UNHCR ERP & MSRP systems, programme and warehouse management, and project oversight. Strong leadership capabilities enhance team performance and employee development. Experienced in budget management, monitoring, and health & safety implementation, offering analytical decision-making and effective communication. Seeking to apply comprehensive skills in a challenging role within an international organisation.
Overview
4
4
Languages
4
4
years of post-secondary education
25
25
years of professional experience
Work history
Project Manager, Education Project
Project Management Experience, London
London
2009.01 - 2014.03
- Managed project implementation activities, encompassing operational planning and resource coordination to enhance project performance.
- Developed strategic project plans, organisational structures, and quality control mechanisms to ensure project alignment with educational goals.
- Introduced and managed a sales and admissions project to improve student recruitment and business development activities.
- Achieved sales targets exceeding GBP 350,000 and secured more than 200 student admissions within the first six months of operations.
- Successfully launched a second education project, Aldgate College London, alongside the existing institution.
- Secured accreditation approvals for both educational projects from recognized UK awarding bodies.
- Implemented marketing and human resource strategies to drive organisational growth and improve operational effectiveness.
- Key Achievements
Supply Chain, Procurement & Logistics Experience
UNHCR Sub-Office, Peshawar
Peshawar
2020.10 - 2026.06
- Managed procurement of medical and non-medical equipment for operations across Punjab, Sindh, Khyber Pakhtunkhwa, and Baluchistan, ensuring alignment with operational needs and compliance with regulations.
- Coordinated procurement of solarization equipment worth more than PKR 8 million for operations in Baluchistan, Punjab, and Khyber Pakhtunkhwa.
- Successfully procured medical equipment valued at over USD 10.5 million under COVID-19 and RAHA-funded programmes.
- Procured sanitary kits worth approximately USD 900,000 in support of Afghan refugee assistance programmes.
- Developed procurement plans, service contracts, and long- and short-term framework agreements to support operational and emergency requirements.
- Prepared and submitted comprehensive procurement and tender documents, including RFQs, ITBs, RFPs, and Frame Agreements, to facilitate effective contract committee evaluations.
- Conducted bid tabulations, financial evaluations, vendor registrations, and purchase order processing in compliance with UN procurement regulations and procedures.
- Coordinated logistics, transportation, and supply chain activities, enhancing timely delivery of goods and services to support field operations.
- Managed transportation services valued at over USD 5 million for UNHCR air and sea freight operations during emergency flood response activities.
- Led UNHCR flood emergency procurement and logistics operations in coordination with NDMA and PDMA across Khyber Pakhtunkhwa and Sindh.
- Supported implementation of construction and infrastructure projects exceeding USD 8 million.
- Performed monthly and quarterly warehouse stock reconciliations and supervised disposal activities for PPE, STI items, and armoured vehicles.
- Key Achievements
Procurement Officer
GIFE Ltd, UK
2015.10 - 2020.06
- Prepared procurement plans, RFQs, purchase orders, vendor registrations, and technical evaluation reports in accordance with organisational procurement procedures.
- Sourced products from UK and international markets, coordinating customs clearance, freight forwarding, and logistics operations to facilitate seamless procurement.
- Managed supplier coordination and procurement documentation, following up on contracts to ensure timely and cost-effective delivery of goods and services.
- Developed and implemented internal controls and analytical mechanisms to strengthen a client-oriented procurement management system.
- Conducted inspections and quality assurance reviews at manufacturing facilities in China, ensuring compliance with technical specifications and delivery standards.
- Successfully managed procurement and supply of hospital products worth over PKR 8 million from Chinese suppliers to Asian markets.
- Delivered cleaning equipment exceeding PKR 3 million to multiple international projects.
- Supplied cleaning products valued at over PKR 2 million for an international hospital project in Pakistan.
- Facilitated export and supply of vehicles valued at more than GBP 25,000 from the United Kingdom to African markets.
- Key Achievements
Associate Supply Officer
United Nations High Commissioner for Refugees (UNHCR), Namibia
2014.03 - 2015.06
- Managed UN procurement and tender processes, including preparation of quotation requests, bid tabulations, and technical and financial evaluations in compliance with UN procurement procedures.
- Coordinated emergency supply operations, ensuring timely product sourcing, vendor registration, and preparation of short- and medium-term supply plans for delivery of relief items and essential services to Persons of Concern (POC).
- Developed strategic procurement and budget plans for food and non-food item operations, enhancing support for refugee programmes.
- Implemented warehouse management systems and trained local staff in procurement, warehouse, and supply chain operations.
- Utilized UNHCR asset management systems for barcode tracking, physical verification, and inventory management while maintaining accurate records in the MSRP system.
- Successfully implemented barcode asset tracking and updated all asset records within the MSRP database.
- Prepared Right of Use Agreements and managed receiving, issuance, tracking, and disposal of UNHCR assets.
- Inspected food and non-food items, maintained stock records, issued stock cards and labels, and ensured compliance with warehouse management procedures.
- Supervised staff performance, prepared performance reports, identified training needs, and facilitated capacity-building initiatives to strengthen team capabilities.
- Coordinated with government ministries, UN agencies, suppliers, and implementing partners to support operational and emergency activities.
- Successfully managed tender exercises exceeding NAD 30 million for food and non-food items supplied to refugee camps.
- Procured vehicles valued at over NAD 4 million from Toyota Japan and Toyota South Africa.
- Completed physical verification and inventory reconciliation of UNHCR assets across field and sub-offices in Namibia.
- Managed disposal and sale of assets valued at more than NAD 400,000 through local auto auctions.
- Oversaw fleet management operations, including driver scheduling, vehicle maintenance monitoring, fuel consumption analysis, and performance reporting.
- Successfully supported implementation and closure of the UNHCR exit project in Namibia.
- Key Achievements
Procurement Officer
United Nations Peace Keeping Mission in Ethiopia & Eritrea (UNMEE)
2005.07 - 2007.03
- Managed procurement activities for the UN peacekeeping mission, including preparation of RFQs, bid tabulations, technical evaluations, and financial assessment reports.
- Successfully managed tender exercises exceeding USD 400,000 for food and non-food items supplied to peacekeeping military contingents.
- Coordinated procurement and logistics support for peacekeeping operations, achieving timely delivery of food and non-food items.
- Conducted tender advertisements and sourced products and vendors from both local and international markets in accordance with UN procurement procedures.
- Developed procurement plans and monitored budgets, optimising operational resource utilisation.
- Liaised with government authorities, suppliers, and UN agencies, enhancing procurement and operational coordination.
- Established and maintained effective working relationships with government agencies, vendors, and UN sister organizations to support mission operations.
- Maintained and monitored warehouse inventory, asset management, and fleet management systems to support operational requirements.
- Key Achievements
Supply/JLOC Officer
United Nations Peace Keeping Mission in Kinshasa, DR-Congo (MONUC)
Kinshasa
2004.10 - 2004.12
- Monitored sector administration and staff performance at Integrated Support Services (ISS) operations as Supply/JLOC Officer within UN peacekeeping mission in DR-Congo.
- Coordinated with food supply cell to develop policies and guidelines, ensuring timely delivery of food to contingents across all MONUC sectors.
- Compiled weekly logistics reports for headquarters and collaborated with military contingents to produce movement reports.
Supply Logistics Assistant, Refugees Screening & Emergency Project
United Nations High Commissioner for Refugees (UNHCR), Pakistan
Peshawar
2001.06 - 2004.03
- Developed strategic plans for shipments, donations, customs clearance, and transportation logistics to ensure timely support for refugee camps.
- Coordinated the establishment of eight new refugee camps in collaboration with government ministries and implementing partners.
- Successfully established eight refugee camps in coordination with government and non-governmental organizations in the northwest region of Pakistan.
- Facilitated the relocation of more than 70,000 individuals from older Afghan camps to new refugee camps in northern Pakistan.
- Collaborated with international donors to establish new refugee camps and provide essential food and shelter services to vulnerable populations affected by conflict.
- Assisted Programme Officer in implementing Afghan Refugees Emergency Project at UNHCR Sub-Office Peshawar, contributing to effective project delivery.
- Managed UNHCR asset management system, preparing verification reports, barcoding assets, drafting Right of Use Agreements, and overseeing asset receipt and issuance, maintaining accurate records in the asset management database (MSRP).
- Developed project procurement and logistics plans, including preparing tenders, quotation requests, and bid tabulations.
- Completed a tender for medicines valued at over 12 million PKR for Afghan refugees in partnership with the Project Director of Health in Peshawar.
- Successfully managed a transportation project valued at over 10 million PKR, completed within four months.
- Highlighted significant contributions to project success and milestones achieved in refugee assistance initiatives.
Education
Master of Business Administration - MBA
Institute of Business Management Sciences (IBMS), University of Peshawar
Peshawar 1999.01 - 2001.01
Bachelor of Science - Mathematics & Statistics
University of Peshawar
Peshawar 1996.01 - 1998.01
Skills
- Supply Chain Procurement Tender System
- Programme/Warehouse Management
- Assets and Fleet Management
- Monitoring/Evaluation
- Project Management
- Budget and Finance
- Employee Management
- Driving Performance
- Staff Rota's
- IT literate (ERP, MSRP MERCURY, GALILEO)
- Developing teams
- Health and safety procedures
- Leadership and Management skills
- Analytical and decision-making skills
- Good Communicator
- Impeccably presented
- Strong character Winning mentality
- Professional mannerism
- Proficient in UNHCR ERP & MSRP systems
- Experienced in UNHCR Procurement EFT and Asset Management System
- Knowledgeable in United Nations ERP System
- Familiar with UN Mercury Procurement System
- Microsoft Office Suite (Excel, Word, PowerPoint, Access)
- Microsoft Outlook Express
- Lotus Notes/GroupWise and Outlook Networking System
- Asset Tracking Management System
- Galileo Stock Issuing and Receiving Network System
- Supply chain management and procurement
- Supply chain management background
- Supply chain logistics
Languages
Arabic
English
Pashto
Urdu
References
Available upon request
Training Courses
- UNHCR Procurement Course for Implementing Partners
- United Nations Supervisory Management Course
- Project Supply Chain Management System
- UNHCR Asset Tracking & Staff Stress Management
- UNHCR Basic & Advanced Security Course (Staff Health & Safety)
- UNHCR Time Management & Repatriation System
- United Nations Training for Mine Detection and Awareness
- Special Training Course for Budget/Finance & General Administration
- Health and Safety Training (Slip, Trip, and Fall)
Affiliations
- Photography & travelling
Timeline
Supply Chain, Procurement & Logistics Experience
UNHCR Sub-Office, Peshawar
2020.10 - 2026.06
Procurement Officer
GIFE Ltd, UK
2015.10 - 2020.06
Associate Supply Officer
United Nations High Commissioner for Refugees (UNHCR), Namibia
2014.03 - 2015.06
Project Manager, Education Project
Project Management Experience, London
2009.01 - 2014.03
Procurement Officer
United Nations Peace Keeping Mission in Ethiopia & Eritrea (UNMEE)
2005.07 - 2007.03
Supply/JLOC Officer
United Nations Peace Keeping Mission in Kinshasa, DR-Congo (MONUC)
2004.10 - 2004.12
Supply Logistics Assistant, Refugees Screening & Emergency Project
United Nations High Commissioner for Refugees (UNHCR), Pakistan
2001.06 - 2004.03
Master of Business Administration - MBA
Institute of Business Management Sciences (IBMS), University of Peshawar
1999.01 - 2001.01
Bachelor of Science - Mathematics & Statistics
University of Peshawar
1996.01 - 1998.01