Sean Gainford

Operational Scope:

• Supporting estates, health & safety, and compliance operations across multiple academy sites within a Multi‑Academy Trust.
• Coordinating activity between internal staff, contractors, and external suppliers.
• Supporting operational delivery of maintenance programmes, compliance initiatives, and administrative governance processes.

Key Responsibilities:

• Coordinate health & safety and compliance processes across multiple academy sites ensuring adherence to legislative requirements.
• Provide operational and administrative support to senior leadership including reporting, meeting coordination, and documentation management.
• Maintain compliance reporting systems and governance documentation to track risks, audits, and corrective actions.
• Assist in monitoring planned maintenance and refurbishment programmes as part of the Trust's long‑term estates strategy.
• Coordinate contractor activity and support tender preparation for estates and maintenance works
• Support compliance monitoring across electrical safety, asbestos management, water hygiene, gas safety, and fire safety regulations.
• Organise and coordinate staff training programmes and maintain training records.
• Manage operational documentation, ensuring records are accurate and aligned with safeguarding, GDPR, and organisational standards.

Key Projects & Achievements:

• Supported delivery of health & safety compliance across multiple academy sites within a regulated operational environment.
• Conducted internal audits identifying risks and ensuring corrective actions were tracked and implemented.
• Contributed to coordination of estates maintenance programmes supporting long‑term operational planning.
• Improved documentation and reporting processes through use of digital management systems.

• Managed internal order processing and maintained Excel reporting systems.
• Monitored stock levels and supplier documentation to support operational efficiency.
• Processed sales orders, invoices, and change requests in line with company procedures.
• Maintained internal tracking systems ensuring accurate reporting.

• Supported procurement of suppliers and stock ordering processes.
• Conducted internal stock audits and maintained accurate inventory records.
• Assisted in monitoring operational and maintenance activities across the site.
• Supported finance processes including ordering and invoicing within allocated budgets.

• Delivered high-quality customer service in a fast-paced retail environment.
• Managed bookings, customer enquiries, and follow-ups in person and via telephone.
• Maintained accurate customer records and order documentation.
• Coordinated with tailoring teams to manage garment adjustments and timelines.