Warren Josiah

Finance Assistant | Fine & Rare Wines | July 2019 – Present

Working as part of the finance team for an international wine business, supporting month-end close and managing key accounting processes including multi-currency balance sheet reconciliations, Accounts Payable, Accounts Receivable, cashbook reconciliations, accruals and prepayments.

Key achievements and responsibilities

• Led monthly balance sheet reconciliations across multiple currencies, ensuring accuracy and timely resolution of reconciling items.
• Support month-end close through the preparation of accruals, prepayments, journal entries and ledger reconciliations.
• Oversaw Accounts Payable ledger close, ensuring accurate processing of supplier invoices and prompt resolution of outstanding queries to meet reporting deadlines.
• Manage Accounts Receivable activities, including processing customer receipts, allocating payments, producing customer statements and supporting the timely collection of outstanding balances.
• Reconcile and maintain the company cashbook, ensuring accurate recording of cash movements and prompt investigation of discrepancies.
• Investigate and resolve complex invoice and payment queries, working collaboratively with suppliers, customers and internal departments to maintain strong business relationships.
• Process high volumes of financial transactions using SAP and Sage while maintaining the accuracy and integrity of accounting records.
• Delivered accurate financial information and reconciliations for audit requests.
• Identified opportunities for process improvements, contributing to enhancements of month-end procedures and financial controls.
• Maintain strong working relationships with colleagues and external stakeholders, delivering a professional and responsive finance service.

• Maintained optimal stock levels across David Phillips' multiple warehouse locations to support operational efficiency.
• Monitored stock usage and ensured minimum quantities of key lines were consistently met to prevent stockouts.
• Raised purchase orders for necessary stock replenishment.
• Raised transfers between locations to meet demand.
• Communicated daily with vendors to ensure products were delivered in a timely fashion.
• Coordinated ordering of special items for sales department, ensuring timely delivery to warehouse to meet project deadlines.
• First point of communication between support, styling & warehouse team.
• Offered long term and resourceful alternatives to vendor issues.
• Reported recurring issues to the relevant team leaders.
• Worked alongside the office team and designers in assisting with large projects.
• Defined main tasks associated with the position
• Full Time

• Raised purchase orders, developed new online products, and managed existing product listings.
• Performed regular price and product analysis to inform purchasing decisions.
• Liaised regularly and built a good relationship with key suppliers.
• Sourced new vendors.
• Assisted senior buyer with daily operations, ensuring smooth workflow at Etefy (e-commerce grocery store).
• Became competent with their inventory control software Encore.

• Provided a strategic and efficient procurement service that delivered an optimum value for money and quality of service in regards to their 3 sites.
• Coordinated ordering of materials, services, and supplies for franchise and three East London sites, ensuring timely delivery and availability.
• Provided procurement services for targeted projects, aligning sourcing strategies with project requirements.
• Supported development and maintenance of supplier relations to enhance collaboration and service quality.
• Maintained accurate records of purchases and sales.
• Stock management and transfers.
• Performed various administrative duties to support operational efficiency.
• Performed administrative duties to ensure the smooth operation of the organisation.
• Worked part-time to balance work and studies.

• Contributed to daily learning and development of students with diverse abilities, fostering an inclusive educational environment.
• Liaised with SENCO to tailor teaching strategies to meet individual educational needs, including preparation, setting, and assessment of work.
• Promoted active and independent learning strategies that enable students to think for themselves and to plan and manage their own learning.
• Supported students in developing social skills and emotional resilience while managing behavioural issues.
• Fulfilled role across 7 schools, primarily Provisional Referral Units (PRU), developing sensitivity to needs of vulnerable adults and children.
• Duties:
• Full Time