Organised and dependable Examinations Officer with 6 years of relevant experience. Successful at managing multiple priorities with a positive attitude. Willing to take on greater responsibilities to meet team goals.
Data Management
- Develop and manage data systems for SLT and teaching staff.
- Provide accurate data and reports for school-wide target setting.
- Review and improve data systems with SLT.
- Present data trends at SLT and ELT meetings.
- Offer professional data administrative services and compile complex
reports.
- Manage school census returns and student records.
- Support data analysis for teachers, subjects, and curricula.
- Stay updated on best practices in data management.
- Ensure MIS has necessary data for reporting and compliance.
- Implement efficient reporting and communication tools.
- Train staff on MIS and data reporting tools.
- Report and provide insights on performance trends.
Examinations
- Organize and schedule examination sittings.
- Arrange access arrangements for students with specific needs.
- Administer examination entries and submissions.
- Manage receipt and distribution of examination results.
- Handle examination papers and materials securely.
- Plan and organize revision activities.
Communication
- Communicate data and information to candidates, staff, and
management.
- Manage communication with examination boards on various matters.
Finance
- Oversee the Examinations budget and maintain financial records.
- Ensure timely payment of entry fees and authorize invoices.
- Collect financial information on exam re-sits and commissioned
places.
Development
- Stay informed about examination regulations and changes.
- Liaise with Examination Boards and ensure best practices.
- Utilize computer systems for examination administration.
Invigilation
- Recruit, train, and manage invigilators.
- Ensure smooth running of examinations and support invigilators.
General
- Liaise with staff on data and examination matters.
- Attend relevant meetings and training.
- Support school office administration, including reception and
attendance cover.
- Manage examination entries, ensuring timely and accurate
submissions.
- Oversee examination preparation and timetables.
- Prepare legal seating plans, brief candidates, staff, and parents.
- Securely store and manage examination materials.
- Train and manage invigilators.
- Liaise with internal and external stakeholders including students,
parents, staff, and exam boards.
- Stay updated on annual examination changes.
- Update examination-related policies.
- Support access arrangements and assist the SENCo
- Manage examination days, ensuring compliance with regulations.
- Handle emergencies, irregularities, and malpractice.
- Manage examination results, including electronic access and
distribution.
- Administer post-results services and issue certificates.
- Liaise with diverse stakeholders including students, parents,
department heads, teachers, and exam boards.
- Stay informed about annual examination changes.
- Manage examination entry process, ensuring accuracy and timeliness.
- Coordinate examination preparation and scheduling, including seating
plans and candidate briefings.
- Supervise invigilators, providing training and updates on regulations.
- Update examination policies and support access arrangements.
- Ensure smooth management of examination days, adhering to
regulatory requirements.
- Plan contingencies and manage examination results, including
distribution and certificate issuance.
- Liaise with diverse stakeholders, including students, parents, staff, and
exam boards.
- Stay updated on annual examination changes.
- Manage examination entry process, ensuring accuracy and timelines.
- Coordinate examination preparation, including timetables, seating
plans, and candidate briefings.
- Supervise and train invigilators, ensuring compliance with regulations.
- Update examination policies and support access arrangements.
- Manage examination days, ensuring adherence to regulatory
requirements.
- Plan contingencies and oversee distribution of examination results and
certificates.
Proficient in MS Word, MS Excel, MS Access and MS PowerPoint, MIS
Thorough knowledge of school examination processes
Familiarity with different school examination board procedures
Strong understanding of data protection principles
Administrative experience within an educational setting
Experience handling and maintaining confidential information
Excellent communication and interpersonal skills
Proven ability to meet tight deadlines
Strong attention to detail
High standards of personal integrity
Team player
Flexible and adaptable approach to work