Sana Muhammad

• Material Forecasting & Inventory Management: Forecast and manage the flow of packaging and ingredients in direct alignment with production plans. Analyze production schedules and historical data daily to accurately predict future material requirements, ensuring timely deliveries and optimal inventory levels.
• Procurement & ERP Integration: Raise purchase orders for ingredients, packaging, and consumables using systems such as SAP, Ariba, and Framework. Utilize ERP platforms to generate precise material requirements and maintain system integrity through regular updates and reconciliations.
• Vendor & VMI Oversight: Manage Vendor-Managed Inventory (VMI) for the primary packaging supplier, aiming for a minimum benchmark of 90% KPI achievement. Regularly review supplier performance and negotiate pricing, quality standards, and delivery timelines, while following up on any overdue deliveries to prevent production disruptions.
• Cross-Functional Coordination: Collaborate daily with demand planning, production planning, and logistics teams to determine optimal stock levels.
• Cost Analysis & Reporting: Analyze material costs to identify and execute opportunities for cost reduction. Manage the invoicing process in SAP to ensure alignment with purchase orders, process timely payments, and oversee weekly consumable min-max lists for both production lines and warehouse. Additionally, maintain daily reporting on packaging material scanning and supplier deliveries to uphold production efficiency.

Material Supply Management:

• Spearheaded the purchasing and procurement of fast-moving consumer goods (FMCG) and all packaging materials for a portfolio of high-profile outlets including Papa John’s (UK/Ireland), Supermac’s, Spar, Londis, Circle K, Maxol, and Texaco motorway services.

Supplier Negotiation & International Sourcing:

• Evaluated and negotiated supplier contracts—including those with Turkey-based packaging providers—to secure competitive pricing and maintain quality standards.
• Led overseas procurement efforts, particularly during the COVID period, to guarantee an uninterrupted supply of products to retail sites.

Order Processing & Financial Reconciliation:

• Generated purchase requests (PRs), processed purchase orders (POs), verified invoices, and managed the release of payment requests for all designated sites through integrated systems (SAP/Ariba/Menulink/iprocure).
• Reviewed procurement documentation and coordinated with 16 suppliers across Ireland, the UK, and beyond the EU to streamline orders for both raw ingredients and packaging.

• Store Launch & Operations: Successfully opened and managed a brand-new retail and food-on-the-go outlet, achieving a turnover of over €3m.

Team Building & Leadership

• Performance Roadmaps: Set clear objectives and strategic roadmaps to guide team members toward achieving overall company goals.
• Staff Recruitment & Development: Recruited, trained, and supervised a high-performing team; focused on people retention and continuous development to strengthen team performance and morale.

Customer & Supplier Relationship Management

• Relationship Building: Fostered positive relationships with customers and suppliers, ensuring strong communication and mutual growth.
• Collaborative Environment: Maintained effective day-to-day communication between departments and external partners to streamline operations and address any challenges promptly.

Telecom & Logistics Operations Management

• Strategic Scheduling & Reporting: Directed a range of scheduling and planning functions for ground telecom and logistic operations, consistently measuring progress and preparing detailed reports to drive operational improvements.
• Customer Fulfillment & Financial Reconciliation: Managed the complete order fulfillment cycle, including verifying invoices, uploading system data, and reconciling accounts to ensure accuracy and timeliness for customer transactions.
• Procurement & Inventory Sourcing: Efficiently procured telecom and power inventory from a diverse network of local and international suppliers, optimizing supply chain continuity and reducing operational bottlenecks.
• Transportation & Freight Documentation: Oversaw the transportation of telecom and power equipment from Ericsson warehouses to 18,000 sites, coordinating air, sea, and road freight operations through digital platforms to maintain comprehensive documentation, and ensure compliance.