Summary
Overview
Work history
Education
Skills
Interests
Certification
Timeline
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Sam Lucas

Sam Lucas

Bedford,United Kingdom

Summary

Accomplished Events Coordinator skilled in arranging and overseeing a variety of events such as Pedal to Ypres, Pedal to Paris, Poppy Treks, Poppy Walks & Poppy Ride Shropshire. I Thrive in fast-paced, detail-driven environments, leveraging strong attention to detail and high-level critical thinking. I'm also an adaptable leader and persuasive negotiator with superior record of client commendation and satisfaction.

Overview

5
5
years of professional experience
1
1
Certification

Work history

Events Coordinator

The Royal British Legion
London
06.2022 - Current
  • Organised schedules and logistical support for supply deliveries, staffing and space arrangements.
  • Planning events such as Pedal to Paris & Poppy Ride Shropshire with attention to financial & time constraints
  • Research vendors (catering, portaloos, buglers & MCs) and choose the best combination of quality and cost
  • Working with the Marketing and Stewardship departments to prepare budgets, setting deadlines, creating concepts and identifying the objectives of the event
  • Leading staff briefings before all events to go over the event day from start to finish, everyone's roles and responsibilities, timings and other areas of business specific to the event
  • Leading a 'Location Project' and going through various census data to find out where our core supports live in the UK and then creating events from scratch using the results of the data to ensure that the venues/locations are in the best place for our audience
  • Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
  • Developing and maintaining great relationships with all our suppliers to achieve the best service possible to ensure an incredible experience for our participants

European Planner/Coordinator

Yusen Logistics
Bedford
04.2021 - 05.2022
  • Managed effectively multiple road shipments, shared relevant information as necessary & provided operational support to other team members as required
  • Evaluation of load configuration and cost comparison for proposed routing, utilising approved hauliers for work based on cost
  • Maximise all co-loading opportunities, escalate all missed opportunities after identifying the causes
  • Adherence to GDP requirements for managing healthcare supply chains
  • Directly manage the customers supply chain on a day-to-day basis Communication
  • Provide clear and timely communication of proposed routing plans
  • Ensure that supplier base (haulier network) is fully engaged in shipment requirements
  • Capturing all costs associated with the shipment control.

Team Leader

NHS Test and Trace
Bedford
11.2020 - 04.2021
  • Excellent team player and motivator, with transferable skills
  • Spokesperson for team
  • Administering breaks and ensuring all skills/ roles are always covered front and back of house
  • Observations of team behaviours, ensuring a professional attitude and approach is always at the forefront
  • Infection, Prevention and Control Safety Officer (IPC Officer)
  • Ensuring all team are compliant in COVID-19 -19 Health and Safety regulations
  • Monitoring the cleaning procedures in line with IPC role
  • Ensuring the correct PPE equipment is accessible including 'donning on & off' methodically and in the correct order
  • Delivering IPC information to all team members and ensuring the safety of team and customers at all times
  • Reporting IPC information to management team on a daily / hourly basis and ensuring communications and changes are fed back with immediate effect to the team
  • Administering and ensuring effective risk assessments are carried out hourly reporting any anomalies to management and team, as necessary
  • Ensuring all stock levels for COVID-19 Test kits are monitored daily
  • Making COVID-19 Test Kits and monitoring numbers regularly throughout the day
  • Reporting throughout the day figures to management
  • Management of deliveries and regular audits of stock replenishment
  • Weekly stock take.

Project Coordinator

Celestra
Milton Keynes
01.2020 - 11.2020
  • Creating a mapping system that clearly detailed where and when our projects are rolling out across the UK and Ireland
  • Coordinating field engineer resource and materials, making sure that all trackers are up to date and in line with customer commitments
  • Reporting project costs and delivery on a regular basis to both internal and external customers
  • Liaising with internal and external customers including Field Engineering, Site Access Providers, Network Service Providers and Logistics
  • Liaising with the customers to ensure all aspects of the project are communicated effectively, efficiently, and accurately
  • Ensuring all scopes of work and RAMS are complete and processed in good time and Purchase Orders and Invoicing is processed in line with the company cycle
  • Raising quotations to the customer

Spatial Planning Coordinator

Highways England
Bedford
05.2018 - 12.2019
  • Working alongside the Asset Managers to provide the support they need in order to manage their workloads and complete their day-to-day operations
  • Creating documents for the office on a regular basis on any changes that are happening to any of the ‘major projects schemes'
  • Working to strict deadlines and making sure all work gets sent off on time
  • Handling different internal management systems operating as a ‘superuser', so people will come to me when seeking help or authorisation
  • Responding to any customer queries/complaints with regards to Highways England's network
  • Liaising with fellow employees across the country regarding planning matters
  • Creating and updating spreadsheets for Senior Leaders upon request

Account Technician

Hyperion Insurance Group
Bedford
05.2018 - 05.2019
  • Working closely with the Client Managers to provide support with their day-to-day work and ensure the relationship with the clients are secure
  • Liaising with insurance providers to enable the insurance renewals process through the transaction of high-level documentation
  • Using recorded information to create insurance documents for new and existing clients, including renewal letters, quote letters, invoices, and policies that due to be renewed
  • Training/coaching new employees in the Account Technician role using my experience and knowledge

Education

A-Levels -

Sharnbrook Upper School
Bedford
/2015 - /2017

GCSEs -

Sharnbrook Upper School
Bedford
/2012 - /2015

Skills

  • Microsoft Excel, PowerPoint, Word & Outlook
  • Effective Time Management
  • Communication
  • Customer Service & Support
  • Extremely Organised
  • Problem Solving
  • Risk Assessing
  • Venue sourcing
  • On-site event management
  • Customer service-orientated
  • Event planning

Interests

Hobbies , In my spare time I enjoy playing football and going to the gym as they keep me fit, challenge my physical limits and strengthen my team working skills. I absolutely love to travel when I get the chance with the most notable places being Seoul, South Korea & Washington DC, USA that I've been to.

Certification

MiDAS Mini Bus License

April 2023 - April 2027


Emergency First Aid at Work - St John Ambulance

May 2023 - May 2026

Timeline

Events Coordinator

The Royal British Legion
06.2022 - Current

European Planner/Coordinator

Yusen Logistics
04.2021 - 05.2022

Team Leader

NHS Test and Trace
11.2020 - 04.2021

Project Coordinator

Celestra
01.2020 - 11.2020

Spatial Planning Coordinator

Highways England
05.2018 - 12.2019

Account Technician

Hyperion Insurance Group
05.2018 - 05.2019

A-Levels -

Sharnbrook Upper School
/2015 - /2017

GCSEs -

Sharnbrook Upper School
/2012 - /2015

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Sam Lucas