Summary
Overview
Work history
Education
Skills
Affiliations
Timeline
AdministrativeAssistant
Ruxanda Constandachi

Ruxanda Constandachi

Northampton,Northamptonshire

Summary

Accomplished professional with extensive expertise in team management and motivation, operations monitoring, and KPI tracking. Proficient in Warehouse Management Systems (WMS) and adept at multi-tasking and adaptability. Demonstrates exceptional attention to detail and accurate record-keeping, coupled with strong customer interaction and service skills. Experienced in document preparation, information tracking, and implementing Six Sigma methodologies. Possesses excellent organisational skills, time management abilities, and is deadline-orientated. Known for empathetic communication, interpersonal skills, and effective staff recruitment.

Overview

9
9
years of professional experience
3
3
years of post-secondary education

Work history

Query First Line Manager

GXO (John Lewis)
Northampton, United Kingdom
08.2022 - 08.2024
  • Effective Query First Line Manager leading a team of 13-14 staff, including admins and warehouse operatives, driving daily operations to meet challenging targets and maintain high standards of performance and compliance.
  • Managed and delegated tasks to a team of 9-10 admins and 4 warehouse operatives, prioritizing critical jobs to meet strict deadlines and ensure optimal shift coverage.
  • Monitored daily attendance and reported issues promptly to agency coordinators, maintaining workforce reliability.
  • Generated and distributed daily reports to suppliers, resolving stock discrepancies and ensuring clear communication.
  • Conducted weekly consumables inventory and provided accurate reports to shift managers.
  • Maintained detailed time records (LMT hours) for the department as requested.
  • Actively participated in daily management meetings, reporting KPIs, operational challenges, and proposing effective solutions.
  • Supported recruitment by conducting interviews for admin roles and facilitating HR processes for agency employees transitioning to full-time positions.
  • Ensured compliance with Health and Safety policies, promoting employee wellbeing within the department.
  • Continuously reviewed and improved query department procedures to enhance efficiency and effectiveness.
  • Provided ongoing support to team members, fostering a collaborative and productive work environment.

Account Manager

Clipper Logistics (John Lewis)
Northampton, United Kingdom
12.2021 - 07.2022
  • Results-driven Account Manager with proven success leading diverse teams and managing complex operations during peak periods.
  • Skilled in driving KPI and SLA achievement, enhancing client satisfaction, and ensuring smooth payroll and compliance processes.
  • Managed a team of 7 direct reports, including account coordinators, payroll administrators, team leaders, and oversaw 500 employees with varied shift patterns and logistics.
  • Delivered comprehensive induction and retention plans, improving onboarding and employee engagement.
  • Consistently met and exceeded KPI and SLA targets, maximizing account attraction campaigns proactively.
  • Maintained daily communication with Operational Leadership and Planning Teams to exceed client expectations.
  • Prepared and presented detailed monthly agency reviews highlighting achievements, results, and improvement ideas to senior management.
  • Handled payroll duties ensuring timely and accurate employee payments, resolving any payment issues promptly.
  • Ensured strict compliance with company procedures and policies.
  • Actively listened to client and employee needs, addressing concerns efficiently to maintain high satisfaction.
  • Took initiative by picking up additional tasks to support overall team success and operational excellence.

Account Coordinator

Clipper Logistics (John Lewis)
Northampton, United Kingdom
10.2020 - 11.2021
  • Experienced account coordinator, skilled in managing large teams and complex shift patterns to ensure efficient workforce deployment and smooth daily operations.
  • Proven ability to monitor KPIs, enforce compliance, and handle employee relations with professionalism.
  • Successfully managed and coordinated approximately 500 employees during peak periods, including logistics for 6 buses with varying shift schedules.
  • Oversaw daily, weekly, and monthly KPIs to ensure targets and operational goals were consistently met.
  • Managed employee check-ins and absence reporting, providing accurate data to relevant departments for workforce planning.
  • Ensured strict adherence to compliance procedures and company policies.
  • Facilitated smooth communication and coordination of administrative activities, providing timely updates to all stakeholders.
  • Handled service requests and complaints efficiently via email, phone, and in-person, using clear communication and effective problem-solving.
  • Monitored employee performance and attendance closely, ensuring compliance with policies and achievement of targets.
  • Conducted inductions and site tours for new hires across multiple departments to ensure smooth onboarding.
  • Maintained detailed records using Excel spreadsheets to track employee data and daily operational tasks.
  • Supported and engaged employees on site to maximize performance and job satisfaction in partnership with clients.

Team Leader Supervisor

Clipper Logistics
Northampton, United Kingdom
09.2019 - 03.2020
  • Proven team leader with strong skills in monitoring productivity, performance management, and staff development to consistently exceed quality and operational targets.
  • Experienced in training, conflict resolution, and driving team success in fast-paced environments.
  • Monitored employee productivity and task completion, ensuring adherence to quality standards and achievement of KPIs.
  • Conducted regular performance assessments to identify training needs and support underperforming staff.
  • Collaborated effectively with management to recruit and select top talent based on qualifications and interview performance.
  • Resolved employee issues including scheduling, complaints, and conflicts to maintain smooth shift operations.
  • Led onboarding and training programs, improving product knowledge and embedding best practices across teams.
  • Consistently exceeded productivity and quality KPIs, contributing to overall warehouse efficiency and success.

Warehouse Operative

Clipper Logistics
Northampton, United Kingdom
10.2018 - 08.2019
  • Highly efficient and reliable warehouse operative with a proven track record of consistently exceeding productivity targets in fast-paced environments.
  • Experienced in order picking, put-away, and general warehouse operations while maintaining accuracy and meeting strict deadlines.
  • Picked and processed over 100 orders per hour, consistently meeting or surpassing company productivity standards.
  • Contributed to smooth warehouse operations by staying flexible and assisting with a variety of tasks as needed.
  • Supported team performance by collaborating effectively and assisting colleagues with picking, put-away, and processing tasks.
  • Maintained high levels of accuracy and speed, ensuring timely order fulfilment and customer satisfaction.

Kids Party Entertainer

Oliva Restaurant
Chisinau
07.2015 - 05.2018
  • Creative and energetic entertainer specialized in children’s parties, skilled in delivering engaging performances through music, dance, interactive games, and themed activities.
  • Known for maintaining a calm and pleasant demeanour under pressure while creating a fun, welcoming atmosphere.
  • Delivered dynamic entertainment acts using songs, dances, costumes, props, and face painting to match event themes.
  • Encouraged audience participation to enhance guest experience and ensure every child felt included and valued.
  • Adapted performances based on real-time feedback and song requests to meet audience preferences.
  • Warmly greeted and interacted with guests before performances to build rapport and create a joyful environment.
  • Collaborated closely with clients to customise entertainment according to the event’s theme and musical preferences.

Education

Master Degree - Applied Anthropology

Moldova State University
01.2019 - 12.2019

Bachelor Degree - Anthropology

Moldova State University
01.2017 - 12.2017

High School - Humanities Sciences

Spiru Haret Lyceum
01.2013 - 12.2013

Skills

  • Team management & motivation
  • Operations monitoring & KPI tracking
  • Warehouse Management Systems (WMS)
  • Multi-tasking & adaptability
  • Attention to detail & accurate record-keeping
  • Customer interaction & service
  • Document preparation & information tracking
  • Six Sigma methodologies
  • Organisational skills and time management
  • Deadline-orientated
  • Interpersonal Skills
  • Empathetic communication
  • Staff recruitment

Affiliations

  • Reading
  • Photography
  • Traveling and cultural exploration

Timeline

Query First Line Manager

GXO (John Lewis)
08.2022 - 08.2024

Account Manager

Clipper Logistics (John Lewis)
12.2021 - 07.2022

Account Coordinator

Clipper Logistics (John Lewis)
10.2020 - 11.2021

Team Leader Supervisor

Clipper Logistics
09.2019 - 03.2020

Master Degree - Applied Anthropology

Moldova State University
01.2019 - 12.2019

Warehouse Operative

Clipper Logistics
10.2018 - 08.2019

Bachelor Degree - Anthropology

Moldova State University
01.2017 - 12.2017

Kids Party Entertainer

Oliva Restaurant
07.2015 - 05.2018

High School - Humanities Sciences

Spiru Haret Lyceum
01.2013 - 12.2013
Ruxanda Constandachi