Rupa Anand
Bangalore
Summary
Seeking the position of Sr. Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions and work accordingly.
Highly motivated, multi-lingual administrative professional with 15+ years of experience providing executive level support. Self-starter with exceptional interpersonal and organizational abilities, and a proven history of managing multiple projects simultaneously while supporting daily office operations. Expertise in calendar management, meeting coordination, expense reporting, travel arrangements, and budget administration.
Overview
24
24
years of professional experience
Work history
Sr. Executive Assistant for Managing Director
Goldman Sachs
Bangalore , India
12 2016 - Current
- Manage 3 MDs Schedule (Mainly their calendar, travel and expenses)
- Liaise with Board Members
- Liaise with HR to co-ordinate on new joiner orientation
- Handling / co-ordinate Team events
- Collaborated on presentations for Board of Directors which significantly enhanced understanding of organisational goals amongst key stakeholders.
- Ensured smooth operations during Executive's holiday periods through forward-thinking contingency planning.
Sr. Executive Assistant for General Manager - Developer Experiences & Evangelism
Microsoft Corporation
2012.05 - 2016.11
- Manage GMs Schedule
- Travel Arrangement / handling travel expenses
- Liaise with Board Members
- Proofread reports and other important documents.
- Maintained confidential files and other records.
- Organized corporate events without any flaws.
- Prepare presentations and other materials for leadership meetings with the use of PowerPoint.
- Streamlined workflow with a systematic completion of all administrative tasks.
- Client Management
Executive Assistant for VP & Head HR India/South Asia
IBM
2012.04 - 2012.05
- Calendar Management
- Conference Management
- Handling International /Domestic travel & Accommodation.
- Visa
- Forex - Invite Letters
- Preparing presentations (PPT) & Data Management
- Co-ordinate for the client visits
Executive Assistance for Director Operation
Ernst & Young
2006.12 - 2008.04
- Attend to all correspondence and matters pertaining to the Office of Director (Operation Excellence).
- Market Research: Project Management group
- Market Research mainly in ITeS sector. Fetching the latest updates on current market situation on a day to day basis.
Executive - Facilities and Admin.
Progeon Ltd (An Infosys Company)
2005.06 - 2006.05
- Company Overview: Progeon India is now called Infosys BPO and is a subsidiary of Infosys Technologies Limited. It was established in 2002 a business process outsourcing wing of Infosys.
- In charge of facilities and new facility set up which involves day to day activities of all client requirement and coordination with vendor for the new set up as per the clients.
- As a shift in charge accountable for the entire facility and admin activities and also part of transport movement.
- Independently started Food Committee and started working as Product Manager for Food.
- Progeon India is now called Infosys BPO and is a subsidiary of Infosys Technologies Limited. It was established in 2002 a business process outsourcing wing of Infosys.
Marketing Co-Ordinator -Marketing Operations
Zicom Electronic Security Systems Ltd
2001.01 - 2005.01
- Enquiry Handling
- Materials Management
- Maintain MIS of sales and marketing activities.
- Co-ordinate with Branch Managers & Corporate Operation Team for ensuring support to Branch offices for Tenders & large corporate quotes.
- Co-ordinate all sales promotion events & Business Meet.
Education
Bachelors Degree - Economics
Mumbai University
Skills
- Administrative Support
- Expense Reporting
- Event Coordination
- Writing & Editing
- Issue Resolution
- Good verbal and written communication skills
- MS Excel
- PowerPoint
- Word
- Outlook
- Business Communications
- Excellent interpersonal skills
- Independent correspondence skills
- Efficient diary coordination
- Accurate minute-taking
- Data management and filing
- Document proofreading
- SharePoint proficiency
- Cross-functional conflict resolution
- Meticulous attention to detail
- Schedule management
- Proofreading and editing
- Professional correspondence
Custom
- Done the Personality Development course.
- Attended Communication Skill course from N.M. Institute of Management.
- Trained Auditor of ISO 9001: 2000.
- Trained DRR (Disaster Recovery Representative) in Fire Alarm & First Aid.
- Done the 4 day Train the Trainer certification course.
- Have done Diploma in Admin and Secretarial skill through Centre of Excellence (online academy).
- Pursuing Diploma in Human Resource through Centre of Excellence.
Custom
Married
Personal Information
Marital status: Married
Timeline
Sr. Executive Assistant for General Manager - Developer Experiences & Evangelism
Microsoft Corporation
2012.05 - 2016.11
Executive Assistant for VP & Head HR India/South Asia
IBM
2012.04 - 2012.05
Executive Assistance for Director Operation
Ernst & Young
2006.12 - 2008.04
Executive - Facilities and Admin.
Progeon Ltd (An Infosys Company)
2005.06 - 2006.05
Marketing Co-Ordinator -Marketing Operations
Zicom Electronic Security Systems Ltd
2001.01 - 2005.01
Sr. Executive Assistant for Managing Director
Goldman Sachs
12 2016 - Current
Bachelors Degree - Economics
Mumbai University