Rui Martins

Provision of strategic and operational support across multiple campus sites and regions, working closely with senior leadership at both campus and global levels.

Key Responsibilities & Achievements:

• Delivery of high-level support to Regional Managing Directors, Regional Directors, Regional Principals, Campus Principals, and their respective teams, ensuring alignment with organisational goals and operational excellence.
• Lead the strategic facilities management function for the UK region, ensuring full compliance with the organisation’s vision, policies, and regulatory requirements.
• Oversight of multi-site operations, contributing to the development and implementation of regional facilities strategies that supported both educational delivery and long-term growth.
• Act as a key liaison between campus-level operations and global leadership, ensuring consistency, efficiency, and best practice sharing across regions.Development of policies, procedures and standards for maintaining and developing regional facilities and processes.
• Provision and approval, guidance on budgeting for facility projects or initiatives (OPEX and CAPEX).
• Operational meetings with key staff to address issues such as scheduling changes or improvements to existing processes.
• Implementation and design of strategies for improving energy efficiency in the region.
• Provision of training sessions to new employees, including principals and others, on Risk Management, Health & Safety, and Facilities.
• Coordination with external vendors for contracted services, such as landscaping, janitorial work, waste management, energy, etc.
• Negotiation of contracts with third-party suppliers for goods or services related to running the regional facilities.
• Site inspections for standard compliance, accountability, performance, and support.
• Oversight of equipment maintenance, repairs, and installation scheduling, as well as work performance.
• Enforcement of compliance with HSE regulations and the organisation's policies.
• Participation in architectural and engineering planning and design.
• Provision of insights to executive leadership on new trends for the campus environment.
• Provision of support and liaison with brokers on insurance matters and claims.
• Direction of maintenance and operations of facility systems to minimise campus interruptions.
• Provision of support to global teams across Australia, New Zealand, Argentina, and the EU.
• Leading Health and Safety Management, serving as a Competent Person for the UK region.
• Key leader in the design and implementation of the global workplace health and safety system for the organisation, aligned with ISO 45001 to drive safety, compliance, performance, and key accountability across the entire organisation (worldwide).
• Development and implementation of integrated incident reporting processes, reviews, investigations, and root cause analyses.
• Lead Investigator for Health and Safety, Risk Management matters.
• Provision of specialist and technical analysis to HR on health and safety, risk management, and facilities matters.
• Management of hazard reporting, implementation of key emergency management processes, and business continuity plans (Operations Resilience Strategies).
• Design and implementation of contractor management and project management activities, captured as part of the Global Workplace Management system.
• Development of key checklists and documentation to enhance compliance and operational efficiency.
• Monitoring of facility operations to identify areas in need of improvement or corrective action.
• Direct support to Campus Principals (Headteachers), Regional Principals on risk management, health and safety, and security, as well as facilities management support to Campus Premises Managers, Local Boards, and Campus Governance Teams.
• Assistance in planning special events at the regional facilities by providing support in terms of logistics and setup requirements.
• Assurance of compliance with fire safety standards.
• Design and support campuses through the Material Change process and inspections by the DfE and ISI.

• Enhanced workplace productivity through effective teamwork, achieving optimal performance and food delivery times.
• Utilised strong interpersonal skills to foster collaboration and improve team dynamics.
• Assisted management in adhering to food safety standards and legal requirements.
• Conducted HACCP checks and documented compliance to ensure quality assurance.
• Demonstrated respect, friendliness and willingness to help wherever needed.

Strategic and operational management of health, safety, and security across an Oxford college environment, ensuring compliance with legislation and fostering a culture of safety.

Key Responsibilities & Achievements:

• Management of all aspects of health, safety, and security across college campuses, including residences, academic buildings, and shared facilities.
• Delivery of staff training on safety protocols, emergency response, accident prevention, and DSE/ergonomics, ensuring legal compliance and best practice.
• Regular audits and workplace inspections to identify hazards, ensure compliance, and implement corrective actions.
• Incident and accident investigation, root cause analysis, and development of corrective and preventative action plans.
• Development and maintenance of emergency response plans, including fire safety, lockdown procedures, and crisis communication strategies.
• Administration of Health & Safety Committee meetings, engaging with employees, governance, and principals to address safety concerns and legislative updates.
• Representation of the college as a member of a regional industry-wide safety committee, collaborating with other private colleges to raise safety standards across the education sector.
• Design and implementation of health and safety strategies, policies, and procedures, aligned with legal frameworks and organisational goals.
• Monthly KPI reports to track performance and inform leadership on safety initiatives and outcomes.
• Collaboration with HR on work-related injuries and occupational health, including support for expectant mothers and return-to-work plans.
• Oversight of compliance monitoring across college estates, ensuring adherence to safety standards and regulatory requirements.
• Coordination with external agencies (e.g. fire services, police, HSE, environmental authorities) to ensure legal compliance and effective incident response.
• Analysis of incident and accident data trends, proposing targeted interventions to reduce risk and improve safety culture.
• Development and implementation of site-specific health and safety programs, including risk mitigation strategies and hazard elimination initiatives.
• Delivery of technical reports and maintenance of safety databases, ensuring accurate documentation and data-driven decision-making.
• Collaboration with internal teams and external consultants on college development projects, ensuring safety and compliance were embedded from planning to execution.
• Enforcement of security protocols and confidentiality measures, including coordination with vendors for system upgrades and enhancements under the Duty to Protect framework.
• Management of a team of Porters responsible for daily college operations, monitoring CCTV cameras, responding to user requests, performing post duties, student transport, and alarms.

Responsible to the Multi-Academy Trust, Board of Directors, Executive Headteacher, and Resources Director for the effective management and operation of the school site, ensuring a safe, secure, and supportive environment for students, staff, and visitors.

Key Responsibilities & Achievements:

• Advised senior leadership on facilities development strategies and long-term site improvement plans.
• Chaired the Health and Safety Committee, leading cross-functional collaboration to ensure compliance and continuous improvement.
• Delivered comprehensive training and guidance, including:

- Manual Handling
- Health & Safety Inductions
- Risk Assessments
- Safe Management of Contractors
- Site Security Protocols
- Medication in Schools and First Aid Procedures
- Accident Reporting, Recording, and Monitoring

• Oversaw compliance with statutory requirements, including:

- Asbestos Management and Local Asbestos Management Plans
- Implementation of the Equality Policy, with specific support to the

Personalised Learning Centre and SEND provision
- Safe Management of Design & Technology in line with BSI

4163:2014, including individual risk assessments

• Led the conversion and implementation of the school’s Health & Safety Policy, aligning with HS(G)65 and the MAT’s health and safety management system.
• Designed and implemented site-specific arrangements to support the overarching H&S framework.
• Developed and maintained a Site Services intranet/webpage to centralise guidance and enable efficient reporting and recording of health and safety information.

Responsible to the Headteacher and Governors for the effective management and operation of the school site, ensuring a safe, secure, and supportive environment for students, staff, and visitors.

Key Responsibilities & Achievements:

• Oversaw the day-to-day running of the school premises, ensuring high standards of safety, cleanliness, and functionality across all facilities.
• Supported the Headteacher, Leadership Team, and Business Manager by managing site operations under an agreed system of supervision.
• Implemented and maintained Health & Safety protocols in line with HSE guidance and ACOPs, including comprehensive risk assessments and compliance monitoring.
• Developed and enforced key operational policies such as:

- Safe Management of Contractors
- Site Security Procedures
- Health & Safety Communication and Documentation Circulation

• Led the planning and logistical support for school events, ensuring smooth execution and minimal disruption to daily operations.
• Redesigned and implemented emergency procedures, including:

- Updated fire signage and evacuation routes
- Identification and communication of assembly points
- Fire risk assessments and compliance documentation
- Maintenance of fire logbooks and manuals

• Created and managed preventative maintenance schedules, significantly extending the lifespan of key equipment and infrastructure.
• Introduced and monitored new cleaning protocols, resulting in measurable improvements in site hygiene and presentation.
• Tracked energy usage and introduced initiatives to reduce consumption, supporting the school’s sustainability goals.
• Managed external contractors to ensure timely and cost-effective completion of repairs and maintenance tasks.

Responsible to the Headteacher and Governors for the effective management and operation of the school site, ensuring a safe, secure, and supportive environment for students, staff, and visitors.

Key Responsibilities & Achievements:

• Oversight of the day-to-day running of the school premises, ensuring high standards of safety, cleanliness, and functionality across all facilities.
• Support to the Headteacher, Leadership Team, and Business Manager by managing site operations under an agreed system of supervision.
• Implementation of Health & Safety protocols in line with HSE guidance and ACOPs, including comprehensive risk assessments and compliance monitoring.
• Developed and enforced key operational policies such as:

- Safe Management of Contractors

- Site Security Procedures

- Health & Safety Communication and Documentation Circulation

• Planning and logistical support for school events, ensuring smooth execution and minimal disruption to daily operations.
• Implementation of emergency procedures, including:

- Updated fire signage and evacuation routes

- Identification and communication of assembly points

- Fire risk assessments and compliance documentation

- Maintenance of fire logbooks and manuals

• Creation and management of preventative maintenance schedules, significantly extending the lifespan of key equipment and infrastructure.
• Introduction of monitoring processes and new cleaning protocols, resulting in measurable improvements in site hygiene and presentation.

Provision of essential site support services across multiple office buildings, ensuring a safe, clean, and functional environment for Local Authority staff and visitors.

Key Responsibilities & Achievements:

• Set up and arrangement of meeting rooms, including support for high-profile strategic meetings involving Warwickshire County Council leaders and foster care services.
• Confidential waste handling, including secure removal, transport, and disposal in compliance with data protection policies.
• Routine maintenance tasks, including light repairs, gritting of car parks, and general upkeep to ensure safety and accessibility.
• Office tidiness and obstruction-free environments, maintaining compliance with Health & Safety and Fire Safety legislation.
• Paper and office supplies, removed recycling waste, and supported internal logistics such as office moves and driving tasks.
• Monitoring and support to contractors during planned preventative maintenance activities, ensuring work was completed safely and efficiently.
• Opening and closing duties across three buildings at Saltisford Office Park and Wedgnock House, including security checks and CCTV monitoring.
• Car park supervision and general site support to ensure smooth daily operations.
• Assistance and team support with courtroom setups and other special events requiring logistical coordination and site preparation.
• Strong teamwork and communication skills, contributing to a collaborative and responsive facilities team.

Binswood Hall & Sixth Form Centre - Leamington Spa

Career Progression:

• Cleaner – May 2003
• Cleaner Supervisor – Promoted June 2004
• Caretaker – Appointed March 2005 - May 2008

Key Responsibilities & Achievements:

• Progressed through roles from cleaner to caretaker, demonstrating commitment, reliability, and a strong understanding of site operations in an educational environment.
• Applied practical skills gained through voluntary work and a Restoration Course to support building maintenance and caretaking duties.
• Responsible for the day-to-day care and maintenance of school buildings, ensuring a safe, clean, and welcoming environment for students, staff, and visitors.
• Supervised the cleaning team, maintaining high standards of hygiene and cleanliness across classrooms, offices, and communal areas.
• Worked directly with the Head of Centre and administrative staff to meet operational needs and ensure compliance with Health & Safety and Fire Safety regulations.
• Managed room setups for lessons, meetings, and school events, including support for strategic meetings involving Warwickshire County Council and foster care services.
• Handled confidential waste, recycling, and general site logistics, including office moves and driving tasks.
• Conducted opening and closing procedures across multiple buildings, including security checks and CCTV monitoring.
• Monitored car parks, gritted surfaces during winter months, and ensured all areas were free from hazards and obstructions.
• Supported contractor activities during planned preventative maintenance, ensuring safety and efficiency.
• Assisted with courtroom setups and other special events requiring logistical coordination and site preparation.
• Demonstrated strong teamwork and communication skills, contributing to a responsive and collaborative facilities team.
• Considered the first choice for promotion as Site Manager of North Leamington School at Blackdown.

One of the largest general further and higher education colleges in the UK. They provide high-quality education and training for individuals and organisations at a local, regional, national and international level.

Key Responsibilities & Achievements:

• Stepped up to cover Chef duties during long-term absence, managing day-to-day operations of the college refectory and leading a team of 2–3 kitchen assistants.
• Oversaw ordering, stock control, and inventory management to ensure smooth kitchen operations and cost-effective procurement.
• Managed staff timesheets and performed data input for cash register systems and income tracking.
• Designed and implemented healthy eating menus, contributing to improved nutritional standards and student satisfaction.
• Recognised for outstanding contribution with a nomination for Employee of the Year (2015).
• Completed Level 3 Food Hygiene qualification, demonstrating commitment to food safety and regulatory compliance.
• Ensured adherence to food safety standards, hygiene protocols, and allergen management in line with legal and college requirements.
• Supported the college’s mission to deliver high-quality services to students and staff at local, regional, national, and international levels.

Operated within a fast-paced food production environment, supporting the preparation and packaging of poultry products.

Maintained high standards of hygiene and safety in accordance with food industry regulations.

Key Responsibilities & Achievements:

• Nominated to undertake the dual role of Technical Instructor and Translator, supporting multilingual staff and ensuring clear communication of technical processes.
• Managed key production areas, including the ham preparation line and chargrilled lines, ensuring operational efficiency and product quality.
• Delivered on-the-job training and guidance to team members, promoting best practices in food handling and hygiene.
• Completed on-foot forklift training and multiple food hygiene courses, gaining a strong understanding of cross-contamination risks and food safety hazards.
• Supported compliance with industry standards and internal protocols in one of the UK’s largest turkey farming and processing companies, based in the heart of the Norfolk countryside.

• Company Overview: Watton Produce is a dedicated business, with over fifty years of experience focused on the supply of carrots and parsnips for the retail, food service and wholesale Markets in the UK and in Europe.
• Watton Produce is a dedicated business, with over fifty years of experience focused on the supply of carrots and parsnips for the retail, food service and wholesale Markets in the UK and in Europe.

Grew up immersed in the food and beverage industry, supporting my family’s café-bar business located in the heart of a historic village in central Portugal.

From the age of 16, I attended school and managed the operations of a kiosk, bar, and café situated at the top of a local mountain, serving both locals and tourists.

Key Responsibilities & Achievements:

• Supervised a small team of 2–3 wait staff, ensuring smooth service, staff coordination, and customer satisfaction.
• Handled customer payments efficiently using cash registers and bank transfers, developing strong numeracy and customer service skills from an early age.
• Assisted with stock control, food preparation, and front-of-house service, gaining hands-on experience in all aspects of hospitality operations.
• Contributed to the long-standing success of a family-run business that operated for over 30 years, known for its community presence and quality service.