Open To Work
Ruby Alabi
London
Summary
Dynamic and results-driven PRINCE2 Practitioner and Change Manager with 10+ years of experience delivering complex IT, Technology, and Business Transformation programs across Financial Services, Pharmaceuticals, FMCG, Public Sector, and Media. Proven success managing budgets up to £100M, leading cross-functional teams, and driving measurable outcomes in regulated, high-performing environments. Recognized for combining strategic oversight with hands-on delivery, optimizing governance, strengthening financial controls, and enabling AI-driven productivity improvements. Adept at navigating regulated industries, balancing agility with compliance, and securing stakeholder buy-in for transformative change. Skilled in both Agile and Waterfall delivery with a proven track record of managing budgets up to £100m and driving measurable outcomes.
Professional with strong background in managing delivery processes and driving successful project outcomes. Skilled in coordinating teams, optimizing workflows, and adapting to evolving project requirements. Known for fostering collaboration and ensuring alignment with organizational goals. Adept in problem-solving, resource management, and maintaining high standards in fast-paced environments.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Portfolio Delivery Manager
HSBC
2022.04 - Current
- Lead the Portfolio Management Office for Global and Europe Technology change initiatives, overseeing 35+ IT/Tech projects with a combined budget of ~$100M. Drive governance, strategic alignment, financial discipline, and AI-enabled productivity improvements.
- Key Achievements
- Improved portfolio delivery predictability by 22% through governance uplift and standardized reporting.
- Increased AI tool adoption to 80%, saving 50% of project time.
- Enhanced financial forecasting accuracy from ±20% to ±5%.
- Lead quarterly submissions to the UK PRA on critical business services.
- Established and lead the PPM Community & Center of Excellence.
- Govern scope, budget, and delivery performance to protect benefits realization.
- Manage vendor sourcing, RFPs, onboarding, and financial alignment across Clarity, GPDM, and Pioneer.
Skills Support Program Manager
Catapult – Cell & Gene Therapy
2021.05 - 2022.04
- Delivered national training programs, strengthened governance, and improved CRM and financial forecasting processes.
- Key Achievements
- Delivered 12+ national training projects, increasing participation by 35–65%.
- Implemented Microsoft Dynamics CRM, improving efficiency by 50% and stakeholder engagement by 40%.
- Reduced budget variance from 15% to under 5%.
- Managed £1.2M supplier portfolio, achieving 10% cost savings.
- Strengthened program governance and reporting structures.
Contract IT PMO Manager
Deutsche Börse Group
2020.02 - 2021.02
- Supported delivery of a €14M Infrastructure Program, establishing PMO structures and hybrid delivery practices.
- Key Achievements
- Saved 3 months in man-days through improved methodology cohesion.
- Established PMO frameworks, governance, and reporting standards.
- Facilitated Agile/Waterfall hybrid planning across multiple workstreams.
- Produced Steering Committee reports and strengthened stakeholder engagement.
Contract PMO Project Manager
Novartis
2019.10 - 2020.02
- Led PMO for a $6M transformation program across 28 workstreams.
- Key Achievements
- Embedded Agile and Design Thinking practices with adoption by 24+ team members.
- Developed consolidated program plans across eight workstreams.
- Strengthened dependency management and milestone tracking.
- Supported resource prioritization and stakeholder alignment.
Contract PMO / Project Manager
HSBC
2018.10 - 2019.06
- Supported CDD transformation and later managed deployment activities.
- Key Achievements
- Achieved £250K savings by preventing release errors.
- Chaired regional working groups and improved readiness processes.
- Managed supplier engagement and financial tracking via Clarity.
Contract PMO Consultant
Unilever
2018.07 - 2018.09
- Led PMO for a £9M transformation and divestment program.
- Key Achievements
- Created standardized PMO frameworks across RAIDs, delivery, and financial management.
- Coordinated change management and deployment activities.
PMO Portfolio & Service Analyst
GSK
2016.04 - 2018.03
- Supported delivery of a $13.5M technology, divestment, and acquisition portfolio.
Contract PMO Coordinator
Sony Pictures Entertainment
2015.09 - 2016.04
- Supported a £10M+ merger, acquisition, supply chain, and IT transformation program.
Contract PMO / Program Coordinator
John Lewis Partnership
2015.01 - 2015.09
- Supported Agile delivery of a £10M digital platform project.
Project Office Manager / Workstream Lead
UK Power Networks
2013.07 - 2015.01
- Established PMO for a £3.3M innovation portfolio and coordinated Smart Meter rollout.
Education
MSc - Program & Project Management
Northumbria University
NewcastleBA - Economics Studies with Accounting
London Guildhall University
Skills
- Portfolio, Program & Project Delivery (Agile, Waterfall, Hybrid)
- Lean Portfolio Management & Value Stream Optimization
- PMO Framework Design & Governance
- Financial Management & Budget Ownership (up to £100M)
- RAID Management & Control Monitoring
- Regulatory Compliance (FCA, PRA, GDPR)
- Vendor & Third-Party Management (RFPs, Contracts, SLAs, KPIs)
- Change Management & Organizational Readiness
- Executive Reporting & Stakeholder Engagement
- Tools: Clarity PPM, JIRA, Confluence, Qlik Sense, Looker, Cognos, Oracle, GPDM, Miro
- Delivery management
Accomplishments
- Led development of a generative AI POC for project progress and RAID reporting; achieved 80% adoption and 50%-time savings across delivery teams.
- Designed and implemented a program plan and budget tracker, improving financial control and portfolio-wide visibility.
- Oversaw delivery of a UK Government Smart Meter rollout, ensuring compliant and effective implementation.
- Established PMO functions across multiple organizations, embedding governance, reporting standards, and delivery assurance.
- Developed and embedded a Project PMO Operating Framework, improving delivery consistency and stakeholder confidence.
Affiliations
- Project Management Institute (PMI)
- Association for Project Management (APM)
Certification
- PRINCE2 Foundation & Practitioner
- APM Project Management Fundamentals
- APM Risk Management Certificate
- P3O Foundation
- Scrum Foundation
Languages
French
Professional Working
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Portfolio Delivery Manager
HSBC
2022.04 - Current
Skills Support Program Manager
Catapult – Cell & Gene Therapy
2021.05 - 2022.04
Contract IT PMO Manager
Deutsche Börse Group
2020.02 - 2021.02
Contract PMO Project Manager
Novartis
2019.10 - 2020.02
Contract PMO / Project Manager
HSBC
2018.10 - 2019.06
Contract PMO Consultant
Unilever
2018.07 - 2018.09
PMO Portfolio & Service Analyst
GSK
2016.04 - 2018.03
Contract PMO Coordinator
Sony Pictures Entertainment
2015.09 - 2016.04
Contract PMO / Program Coordinator
John Lewis Partnership
2015.01 - 2015.09
Project Office Manager / Workstream Lead
UK Power Networks
2013.07 - 2015.01
BA - Economics Studies with Accounting
London Guildhall University
MSc - Program & Project Management
Northumbria University