Roy Spurgeon Golla

Recruitment & On-Boarding:

• Sourcing the candidates from the various job portals
• Initiated candidate interviews for efficient hiring process.
• Issuing Offer letters for the selected candidates
• Conducted thorough reference checks for accurate hiring decisions.
• Improved employee retention through effective onboarding processes.
• Post Joining Formalities
• Complete Coordination with PRO relating employee New Visa's
• Renewals, Medicals & Emirates ID etc.

Employee Relations:

• Staff Transfers
• Staff Promotions, Terminations/ Resignations
• Leave balances
• Certifications/NOC/ Salary Certificates/ Salary Transfer Letters/
• Experience Certificates

SAP/HRMS Administration:

• Employee ID creation
• Employee life-cycle Management
• Post SAP Entries
• Updating EID, Visa & MOL numbers in SAP

Payroll:

• Preparing and processing of the monthly payroll for over 500 employees through SAP system
• Attendance Management for Payroll
• Reconciles payroll accounts such as pension account, Gratuity accounts, salary advance account, initial advance account etc
• SIF file creation and Payment report preparation through SAP & Bank transfers through WPS
• Additions, deductions, Staff Transfers, Promotions and Demotions, Input insurance deductions, tracked Paid Time Off (sick, vacation and personal time etc.). In addition, sorted cheques for distribution.
• Salary Advance requests
• Payroll, final settlement and leave salary posting to the respective GL accounts.
• Maintain and update company databases for payroll such as leave salary provision and gratuity provision.
• Calculate the final dues for leavers or transferred employees in accordance with local laws and Company policies and procedures.
• Check accuracy of the information in the final payroll report
• Assists and closely coordinate with accounts department for various accounting projects by conducting research, gathering information and statistics, and generating reports
• On-going maintenance of payroll payment databases (Adding new employees on WPS, remove terminations,salary increments, bonuses, modify changed bank details, etc.)
• Review & pay transactions (airfare ticket allowances, End of service transactions, Advance housing, Loans,final settlements, reimbursements).
• Preparation of payroll reports and management.
• Responsible for the maintenance of confidential payroll records, collecting, organizing, and reporting financialinformation used in audits, budget development, and other duties as assigned
• Manage complete end to end payroll process
• Answering Payroll queries
• Coordination in Cash Salaries

Employee Separation:

• Final settlement preparations and payment follow ups
• Coordination with PRO for cancellation
• Exit/Repatriation formalities

General Administration:

• HR Filing system
• Driver arrangements
• Vehicles Maintenance Issues
• Travel desk Coordination - booking flight tickets & hotels
• Accommodation Management
• To coordinate medical insurance cover for employees and submit claims for reimbursement
• Opening Bank Accounts for the staff
• Maintain track and timely renewal of visas, new visas, passports, labor cards and emirates ID
• Maintain track of all trade licenses, Ejari, Vehicle renewals and insurance

Legal Work:

• Labour complaints - Coordinating with PRO and settling the issues
• Court cases - coordinating with Management, PRO and Legal department to settle the cases
• PRO work - In the absence of PRO
• Typing Visa cancellations
• Typing work permits, applying new visa's, scheduling medicals and
• EID , visa stamping
• Performed exit interviews, gaining useful insights to improve employee retention rates.

Role and Responsibilities:

• End to End Recruitment

• Responding to mails on daily basis

• Preparing Manpower Requisitions

• Coordination for arranging interviews, Preparing offer letters, Joining formalities and Induction

• HR Background Verification

• Coordinating with Admin Department and providing the necessary requisitions pertaining to new joiners

• Coordinating with the IT department pertaining to new joiners

• Issuance of Letters like, Probation, Confirmation, Service

• Certificates, Resignation Acceptance, Relieving, Termination, Long Service, Retirement

• Coordinating for long service rewards, retirement awards

• Maintaining Employee Personnel Files physically

• Leaves and Attendance Management

• Maintaining the important documentations of employees in their personnel files

• Relieving Formalities

• Coordinating with the payroll department for F&F Settlements

• Maintaining Trackers related to Manpower, Interviews, Recruitment

• Bills, Medical, Induction

• Maintaining MIS Reports

• Preparation of any HR Reports • Preparation of Organization Charts

• Performance Management System

• Handling of Consultancies Agreements Renewals

• Involved in amending the existing policies and procedures

• Handling of Invoices, Payments and Dispatching pertaining to Consultancies, ID Cards, Recruitment, Medical, Events, Induction

• Program, Hotels Bills, Transfer Bills, Interview Travel Expenses bills