Summary
Overview
Work history
Education
Skills
Timeline
Generic

RIYA GUPTA

Aldgate,City of London

Summary

Business-administration specialist with experience across procurement (P2P), finance & expense administration, HR support, service operations, and executive assistance. Known for tightening controls, standardising processes, and keeping stakeholders informed through clean trackers, reports, and meeting discipline. Advanced with Microsoft Office Suite and familiar with enterprise tools including Proactis, Oracle, GPMS, ServiceNow, BMC Remedy, Junos, and ArcSight.

Overview

5
5
years of professional experience

Work history

Senior executive assistant

Clifford Chance
, India
02.2024 - 08.2024
  • Administered end-to-end P2P activities in Proactis: raised/updated purchase requisitions, created POs, tracked delivery, and liaised with vendors and Finance to resolve discrepancies.
  • Processed staff expenses in GPMS and Oracle, ensuring policy compliance, accurate coding, and complete supporting documentation.
  • Produced weekly utilisation, master balance, and spend reports; maintained trackers to flag variances and upcoming deadlines.
  • Supported HR administration, onboarding documentation, and leave records.
  • Standardised admin templates (PO cover, expense checklist, MoM) and updated SOPs to streamline routine tasks.
  • Planned and documented meetings (agenda, minutes, and action logs); followed up to closure and reported status to stakeholders.

Administrator assistant

Wipro,
New Delhi, India
09.2021 - 01.2024


  • Maintained user access records and asset trackers; supported joiner/mover/leaver administration in line with internal controls.
  • Coordinated mandatory training tracking; kept training matrices current and issued reminders to drive completion.
  • Delivered top-notch customer service by promptly responding to inquiries and complaints.
  • Drafted and refreshed SOPs and simple process maps for routine administration; maintained version control in shared repositories.
  • Scheduled meetings, captured minutes, tracked actions, and followed through on owner commitments and target dates.
  • Supported project administration (timesheet collation, status pack updates, dependency/issue logs) for operations initiatives.

Executive assistant

Infosoft Digital Design & Services Pvt. Ltd
, India
01.2020 - 01.2021
  • Prepared commercial proposals, quotations, and cost sheets; consolidated vendor quotes and maintained price lists and approvals.
  • Coordinated imports with customs clearance agents; kept shipment trackers and complete documentation sets.
  • Maintained purchasing records, vendor master data, and project databases; supported invoice matching and filing.
  • Managed calendars, travel bookings, and meeting logistics for the leadership team; produced meeting packs and briefings.
  • Kept CRM-style trackers of leads/opportunities and client follow-ups; drafted client correspondence and Minutes of Meeting.

Education

Master of Business Administration - Global business

Coventry University London
09/2024 - 08/2025

Bachelor of Business Administration - Foreign Trade

University of Petroleum and Energy Studies
India
01/2017 - 01/2020

Skills


Relationship Building
Strategic Thinking
Attention to detail
Problem-solving
Adaptability
Microsoft Office Suite (Excel, PowerPoint,
Word)
ServiceNow
BMC Remedy
Junos
ArcSight
Purchase order management
Team coaching
Stakeholder communication
Project coordination

Timeline

Senior executive assistant

Clifford Chance
02.2024 - 08.2024

Administrator assistant

Wipro,
09.2021 - 01.2024

Executive assistant

Infosoft Digital Design & Services Pvt. Ltd
01.2020 - 01.2021

Master of Business Administration - Global business

Coventry University London
09/2024 - 08/2025

Bachelor of Business Administration - Foreign Trade

University of Petroleum and Energy Studies
01/2017 - 01/2020

Similar Profiles

Create profile
RIYA GUPTA