Rebekah Mason

Working as a Project Coordinator for Mersey School of Endoscopy & North West Endoscopy Academy (Partnership with NHS England and Health Education England) I provide administrative, operational, and organisational support to ensure projects are delivered efficiently, on time, and in line with organisational objectives. My role involves coordinating multiple workstreams, supporting stakeholders, monitoring progress, and maintaining accurate project documentation and reporting.

Some of my duties include:

• Coordinate and support the operational delivery of regional endoscopy training programmes across multiple NHS sites within the North West.
• Manage end-to-end course administration including project planning, delegate coordination, finance processing, logistics, catering, training materials, and evaluations.
• Support project management activities through maintaining project logs, action trackers, schedules, operational documentation, and reporting systems.
• Monitor course finances including invoicing, payments, expenditure tracking, budget monitoring, and procurement using Oracle and NHS Supply Chain systems.
• Produce operational reports, course documentation, meeting papers, and data summaries to support governance and decision-making.
• Take detailed minutes and track actions from governance and operational meetings.
• Build strong working relationships with senior clinical, operational, and external stakeholders across NHS organisations and partner institutions.
• Manage shared inboxes, diary coordination, scheduling, and training room bookings to support efficient programme delivery.
• Collect, analyse, and present operational and financial data to support service monitoring and continuous improvement.
• Provide supervision and support to junior staff, including onboarding and training new team members.
• Support delivery of training events across multiple NHS sites while maintaining confidentiality and compliance with NHS governance procedures.
• Microsoft Office & Administrative Systems

Working as an Academy Administrator I coordinate and support delivery of training courses and educational programmes, ensuring they run efficiently and professionally. My responsibilities include managing bookings, delegate communications, scheduling, course materials, logistics, finance administration, and record keeping. My role involves liaising with trainers, delegates, and stakeholders, maintaining accurate data and reports, and providing administrative support to ensure successful course delivery and compliance with organisational procedures.

Mu duties include:

• Manage course bookings, delegate registrations, communications, and attendance records, ensuring high standard of customer service throughout.
• Coordinate course logistics including venue bookings, scheduling, catering, training materials, and equipment requirements.
• Prepare and distribute course documentation such as programmes, joining instructions, learning materials, certificates, feedback forms, and evaluation reports.
• Maintain accurate course records, databases, spreadsheets, and tracking systems to support reporting and compliance requirements.
• Process invoices, payments, purchase orders, and finance documentation in line with organisational procedures.
• Liaise with trainers, facilitators, delegates, and external stakeholders to support smooth delivery of courses and events.
• Manage shared inboxes and respond professionally to enquiries from staff, learners, and partner organisations.
• Support data collection, reporting, and analysis relating to course attendance, feedback, finances, and performance metrics.
• Organise meetings, maintain diaries, and provide administrative support to project leads and management teams.
• Ensure confidentiality and compliance with organisational policies, governance standards, and data protection requirements.

Working as a Clinical Research Assistant my role is to support the delivery and coordination of clinical research studies and trials within healthcare settings. The role involves assisting with participant recruitment, data collection, documentation, and study administration while ensuring compliance with research protocols, ethical standards, and regulatory requirements.

My duties include:

• Maintain accurate study records and research documentation in line with protocols and regulatory requirements.
• Schedule and coordinate participant visits and appointments.
  Process and manage research documentation, databases, and data entry activities.
• Collect, record, and maintain accurate research data while ensuring confidentiality.
• Support communication between research teams, healthcare professionals, and study participants.
  Assist with audits, reporting processes, and monitoring study progress.
• Demonstrate strong organisational skills and attention to detail when managing multiple tasks.
• Maintain professionalism, confidentiality, and compliance within strict governance and regulatory frameworks.
• Communicate effectively with multidisciplinary teams and research participants.
• Work accurately and efficiently to support successful delivery of clinical research studies.

Working as a Research Assistant Practitioner my role is to support the delivery of clinical research studies by combining practical clinical skills with research coordination and data management.

My duties included:

• Supporting delivery of clinical research studies through a combination of clinical and research duties.
• Assist with participant recruitment, screening, consent processes, and study enrolment.
• Carry out delegated clinical and research procedures in line with study protocols and ethical approvals.
• Collect, record, and manage research data accurately and securely.
• Maintain and update research databases and study documentation.
• Ensure compliance with governance, regulatory standards, and data protection requirements.